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Human Resources
FLSA Designation: Exempt
May, 2005

DIRECTOR OF PARKS AND RECREATION

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

SUMMARY DESCRIPTION
Under general administrative direction of the City Manager, plans, directs, manages, and oversees the activities and operations of the Parks and Recreation Department including Recreation, Arts, Landscape Development, and Parks Maintenance services and activities; coordinates assigned activities with other departments outside agencies; and provides highly responsible and complex administrative support to the City Manager.

IDENTIFYING CHARACTERISTICS
The Director of Parks and Recreation is considered a Department Director with responsibility for directing the activities of a Department within the City. Positions at this class level serve as a member of the City’s senior management team and provide advice and counsel to the City Manager regarding strategic policy and problem solving issues relating to the assigned Department and the City overall. A person appointed to the Director of Parks and Recreation classification is an “at-will” employee.

REPRESENTATIVE DUTIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

  1. Assumes full responsibility for all Parks and Recreation Department services and activities including activities associated with the planning, acquisition, construction, and maintenance of parks, landscaping, street medians, open spaces, and trails as well as arts, recreation, and leisure services program activities.
  2. Manages the development and implementation of departmental goals, objectives, and priorities for each assigned service area; recommends and administers policies and procedures.
  3. Establishes, within City policy, appropriate service and staffing levels; monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; allocates resources accordingly.
  4. Assesses and monitors work load, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement; directs and implements changes.
  5. Plans, directs, and coordinates, through subordinate level staff, the Parks and Recreation Department’s work plan; assigns projects and programmatic areas of responsibility; reviews and evaluates work methods and procedures; meets with key staff to identify and resolve problems.
  6. Selects, trains, motivates, and evaluates assigned personnel including departmental staff and program contractors; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures.
  7. Oversees and participates in the development and administration of the department budget; approves the forecast of funds needed for staffing, equipment, materials, and supplies; approves expenditures and implements budgetary adjustments as appropriate and necessary.
  8. Directs the collection of recreation related fees, charges, and lease agreements for City facilities and parks.
  9. Inspects and evaluates the adequacy of existing parks, grounds maintenance activities, and community recreation and leisure services program components; oversees construction projects for facilities modifications and/or construction.
  10. Provides staff assistance to the City Manager; prepares and presents staff reports and other necessary correspondence.
  11. Represents the Parks and Recreation Department to other departments, elected officials, and outside agencies; coordinates assigned activities with those of other departments and outside agencies and organizations.
  12. Explains, justifies, and defends department programs, policies, and activities; negotiates and resolves sensitive and controversial issues.
  13. Participates on a variety of boards, commissions, and committees including Parks and Recreation Commission, Youth Commission, Arts Commission and other advisory commissions and boards as assigned.
  14. Attends and participates in professional group meetings; maintains awareness of new trends and developments in the field of parks, recreation, and arts; incorporates new developments as appropriate.
  15. Responds to and resolves difficult and sensitive citizen inquiries and complaints.
  16. Performs related duties as required.
QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:
Operations, services, and activities of a comprehensive parks and recreation program. Advanced principles and practices of program development and administration. Modern principles, practices, and techniques of landscape development, parks and landscape maintenance, and arts, recreation, and leisure services activity administration, organization, and operation. Common recreational, arts programming, and social needs of various age groups. Principles and practices of parks, landscape, and facilities operations and maintenance. Principles and procedures for implementing and directing a wide variety of arts and recreation activities and the development of programs throughout the community. Occupational hazards and standard safety practices. Principles and practices of municipal budget preparation and administration. Principles of supervision, training, and performance evaluation. Pertinent federal, state, and local laws, codes, and regulations. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.

Ability to:
Manage and direct a comprehensive parks and recreation program. Develop and administer departmental goals, objectives, and procedures. Analyze and assess programs, policies, and operational needs and make appropriate adjustments. Identify and respond to sensitive community and organizational issues, concerns, and needs. Plan, organize, direct, and coordinate the work of lower level staff. Delegate authority and responsibility. Select, supervise, train, and evaluate staff. Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. Research, analyze, and evaluate new service delivery methods and techniques. Manage the development and administration of a recreation and leisure services program suited to the needs of the community. Oversee the operation and maintenance of a variety of parks and sports facilities. Facilitate group participation and consensus building. Prepare clear and concise administrative and financial reports. Prepare and administer large and complex budgets. Interpret and apply applicable federal, state, and local policies, laws, and regulations. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training:
A Bachelor’s degree from an accredited college or university with major course work in public administration, parks and recreation administration, or a closely related field. A Masters in Public Administration, Parks and Recreation Administration or other directly related field is desirable.

Experience:
Eight years of broad and extensive program experience in municipal recreation, leisure, senior services, and/or parks development and maintenance activities including three years of management and administrative responsibility.

License or Certificate:
Possession of an appropriate driver’s license.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office environment with some travel to different sites; incumbents may be required to work extended hours including evenings and weekends and may be required to travel outside City boundaries to attend meetings.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

Human Resources Division   
   (925) 516-5191
150 City Park Way   
TTD
   (925) 516-5409
Brentwood, CA 94513  
  (925) 516-5446