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Human Resources
FLSA Designation: Exempt
May, 2005

CITY TREASURER/DIRECTOR OF FINANCE AND INFORMATION SYSTEMS

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

SUMMARY DESCRIPTION
Under general administrative direction of the City Manager, plans, directs, manages, and oversees the activities and operations of the Finance and Information Systems Department including general accounting, auditing, cash management, purchasing, project accounting, payroll processing, utility billing, business licenses, assessment district bond administration, grant administration, and information systems; coordinates assigned activities with other departments and outside agencies; and provides highly responsible and complex administrative support to the City Manager.

IDENTIFYING CHARACTERISTICS
The City Treasurer/Director of Finance and Information Systems is considered a Department Director with responsibility for directing the activities of a Department within the City. Positions at this class level serve as a member of the City’s senior management team and provide advice and counsel to the City Manager regarding strategic policy and problem solving issues relating to the assigned Department and the City overall. A person appointed to the City Treasurer/Director of Finance and Information Systems classification is an “at-will” employee.

REPRESENTATIVE DUTIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

  1. Assumes full management responsibility for all Finance and Information Systems Department services and activities including activities associated with general accounting, auditing, purchasing, payroll processing, accounts payable, utility billing, business licenses, grant administration, assessment district bond administration, fixed assets, and City-wide information systems.
  2. Manages the development and implementation of departmental goals, objectives, and priorities for each assigned service area; recommends and administers policies and procedures.
  3. Establishes, within City policy, appropriate service and staffing levels; monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; allocates resources accordingly.
  4. Assesses and monitors work load, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement; directs and implements changes.
  5. Plans, directs, and coordinates, through subordinate level staff, the Finance and Information Systems Department’s work plan; assigns projects and programmatic areas of responsibility; reviews and evaluates work methods and procedures; meets with key staff to identify and resolve problems.
  6. Selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures.
  7. Oversees and participates in the development and administration of the Finance and Information Systems Department budget; approves the forecast of funds needed for staffing, equipment, materials, and supplies; approves expenditures and implement budgetary adjustments as appropriate and necessary.
  8. Prepares, manages, and coordinates the development of the City’s general budget and capital improvement budget; coordinates the City budget process; develops revenue forecasts and monitors expenditures; discusses and resolves budget issues with appropriate staff.
  9. Directs and participates in all financial management and information system activities; manages the City’s investment portfolio maximizing income and safety through daily and long range investment policies; administers bond programs and secures tax-exempt and other types of financing; coordinates, reviews, evaluates, and recommends improvements to administrative and financial internal control systems and procedures to insure audit compliance; directs and participates in the preparation of a variety of records and reports ensuring timeliness, accuracy, and compliance with appropriate laws, ordinances, and regulations.
  10. Oversees bond issuance and refinancing.
  11. Serves as the City’s Treasurer; manages the City’s investments and portfolio.
  12. Provides staff assistance to the City Manager, City Council, and Council subcommittees; prepares and present staff reports and other necessary correspondence.
  13. Represents the Finance and Information Systems Department to other departments, elected officials, and outside agencies; serves as liaison with federal, state, regional, county, city, and special district agencies; coordinates assigned activities with those of other departments and outside agencies and organizations.
  14. Explains, justifies, and defends department programs, policies, and activities; negotiates and resolves sensitive and controversial issues.
  15. Participates on a variety of boards, commissions, and committees.
  16. Attends and participates in professional group meetings; maintains awareness of new trends and developments in the field of finance, portfolio management, and information systems; monitors legislation; incorporates new developments as appropriate.
  17. Responds to and resolve difficult and sensitive citizen inquiries and complaints.
  18. Performs related duties as required.
QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:
Operations, services, and activities of a comprehensive finance and information systems program. Local government financial management and information technology principles and practices including financial planning, accounting, budgeting, investments, debt financing, purchasing, management information systems, economic analysis, and forecasting procedures. Advanced principles and practices of general, fund, cost, and governmental accounting. Principles and practices of auditing and financial control. Network based computer applications and design. Advanced principles and practices of program development and administration. Principles and practices of municipal budget preparation and administration. Principles of supervision, training, and performance evaluation. Pertinent federal, state, and local laws, codes, and regulations including those related to investments, purchasing, and utility billing. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.

Ability to:
Manage and direct a comprehensive finance and information systems program. Develop and administer departmental goals, objectives, and procedures. Analyze and assess programs, policies, and operational needs and make appropriate adjustments. Identify and respond to sensitive community and organizational issues, concerns, and needs. Plan, organize, direct, and coordinate the work of lower level staff. Delegate authority and responsibility. Select, supervise, train, and evaluate staff. Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. Make adjustments to standard operating procedures as necessary to improve organizational effectiveness. Research, analyze, and evaluate new service delivery methods and techniques. Prepare clear and concise administrative and financial reports. Prepare and administer large and complex budgets. Interpret and apply applicable federal, state, and local policies, laws, and regulations. Facilitate group participation and consensus building. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training:
A Bachelor’s degree from an accredited college or university with major course work in accounting, business administration, finance, or related field.

Experience:
Eight years of broad and extensive experience in financial management or related experience including three years of management and administrative responsibility in a public agency.

License or Certificate:
Possession of an appropriate driver’s license. Certification as a Certified Public Accountant (CPA) is desirable.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office environment with some travel to different sites; incumbents may be required to work extended hours including evenings and weekends and may be required to travel outside City boundaries to attend meetings.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

Human Resources Division   
   (925) 516-5191
150 City Park Way   
TTD
   (925) 516-5409
Brentwood, CA 94513  
  (925) 516-5446