City of Brentwood
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City of Brentwood - Human Resources
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Human Resources
FLSA Designation: Exempt
May, 2005


Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

Under policy direction of the City Council, serves as the Chief Administrative Officer of the City; assumes full responsibility for planning, administering, directing, overseeing, and evaluating the activities and operations of all City departments; provides policy guidance to and coordinates the activities of management staff; facilitates the development and implementation of long and short range plans, policies, goals, objectives, and programs to provide the City with technical and administrative direction in meeting and maintaining City services standards; ensures public services are delivered in an efficient and effective manner; and provides highly complex administrative support to the City Council.

The City Manager is considered the Chief Administrative Officer of the City with full responsibility for directing the activities of the City of Brentwood and accountable to the City Council for the overall performance of the City in carrying out the City’s mission. This position is responsible for developing an organizational culture to ensure successful implementation of City programs and operations and for leading the City’s senior management team. This position provides policy guidance, advice, and counsel to the City Council regarding strategic policy and problem solving and assumes responsibility for implementing policy decisions made by the City Council. A person appointed to the City Manager classification is an “at-will” employee.

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

  1. Assumes full management responsibility for all City operations; assesses ongoing operational needs through department heads and determines best organizational structure to meet goals and objectives; develops, recommends, and administers policies and procedures.
  2. Directs the development and implementation of the City’s goals, objectives, policies, and priorities.
  3. Establishes, within City policy, appropriate service and staffing levels; monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; allocates resources accordingly.
  4. Plans, directs, and coordinates, through department heads, the work plan for the City; assigns projects and programmatic areas of responsibility; reviews and evaluates work methods and procedures; meets with management staff to identify and resolve problems.
  5. Assesses and monitors work load, administrative support systems, and internal reporting relationships; identifies opportunities for improvement and implements as appropriate; recommends organizational development plans to the City Council.
  6. Selects, motivates, and evaluates personnel; resolves personnel concerns and issues.
  7. Oversees the development and administration of the City budget; approves the forecast of funds needed for staffing, equipment, materials and supplies; approves expenditures and implements budgetary adjustments as appropriate and necessary; keeps Council advised of financial conditions, program progress, and present and future needs of the City.
  8. Explains, justifies, and defends City programs, policies, and activities; negotiates and resolves sensitive and controversial issues.
  9. Represents the City to all departments and outside agencies; coordinates City activities with those of other cities, counties, and outside agencies and organizations.
  10. Provides staff assistance to the City Council; coordinates the preparation of the agenda for City Council meetings; prepares and presents staff reports and other necessary correspondence; provides advice and consultation to the City Council on the development and implementation of City programs and services.
  11. Represents the City Council to employees, community groups, individual members of the public, and other governmental agencies; responds to the most difficult and sensitive complaints and requests for information.
  12. Confers with department heads and managers concerning administrative and operational problems, work plans, and strategic plans; makes appropriate decisions or recommendations; oversees the preparation and implementation of long range plans for the City.
  13. Serves as a resource for the City Council, department personnel, City staff, other organizations, and the public; coordinates pertinent information, resources, and work teams necessary to support a positive and productive environment.
  14. Serves as Executive Director of the Redevelopment Agency.
  15. Performs all duties as may be prescribed by City Council action; directs the preparation of plans and specifications for work that the City Council orders.
  16. Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of public administration.
  17. Responds to media inquiries, City Council concerns and issues, and community needs.
  18. Responds to and resolves difficult and sensitive citizen inquiries and complaints.
  19. Performs related duties as required.
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:
Operations, services, and activities of a municipality. Advanced principles and practices of public administration and local government administration. Current social, political, and economic trends and operating characteristics/problems of municipal government. Principles and practices of program development and administration. Government, council, and local and state legislative processes. Principles and practices of fiscal and strategic planning. Methods of analyzing, evaluating, and modifying administrative procedures. Principles and practices of municipal finance and budget preparation and administration. Methods and techniques for goal setting and program evaluation. Principles of supervision, training, and performance evaluation. Pertinent federal, state, and local laws, codes, and regulations. Principles of effective public relations and interrelationships with community groups and agencies, the private sector, and other levels of government.

Ability to:
Manage, direct, and provide effective leadership and coordinate the activities of a large municipal organization, including redevelopment, economic development, and neighborhood preservation programs. Develop and administer sound City-wide goals, objectives, policies, work standards, internal controls, and methods for evaluating achievement and performance levels. Plan, organize, and direct the work of staff. Select, supervise, train, and evaluate staff. Delegate authority and responsibility. Negotiate and resolve complex issues. Identify and respond to sensitive community, organizational, and City Council issues, concerns, and needs. Prepare clear and concise administrative and financial reports. Prepare and administer large and complex budgets. Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. Research, analyze, and evaluate new service delivery methods and techniques. Interpret and apply federal, state, and local policies, laws, and regulations. Respond to inquiries or complaints and explain regulations and procedures to the general public, members of the business community, and representatives of other agencies and organizations. Effectively present information to top management, public groups, and/or boards of directors. Exercise sound, independent judgment within general policy guidelines. Work with and coordinate the activities of administrative officials while encouraging their development as administrators. Serve effectively as the administrative agent of the City Council Represent the City Council to the general public and representatives of other agencies. Facilitate group participation and consensus building Deal constructively with conflict and develop consensus. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

A Bachelor’s degree from an accredited college or university with major course work in public administration, business administration, economics, or related field. A Master’s degree is highly desirable.

Ten years of progressively responsible experience in municipal government including five years of management and administrative experience.

License or Certificate:
Possession of an appropriate driver’s license.

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office environment with some travel to different sites; incumbents may be required to work extended hours including evenings and weekends and may be required to travel outside City boundaries to attend meetings.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

Human Resources Division   
   (925) 516-5191
150 City Park Way   
   (925) 516-5409
Brentwood, CA 94513  
  (925) 516-5446