|FLSA Designation: Exempt
ASSISTANT CITY MANAGER
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
Under general administrative direction of the City Manager, assists the City Manager in coordinating and directing the activities and operations of all City departments; oversees and directs assigned programs and functions of the City including the Human Resources Office, risk management functions, and other areas as assigned; performs responsible and complex administrative work including to direct or conduct special projects; coordinates activities with other City officials, departments, outside agencies, organizations, and the public; provides responsible and complex staff support to the City Council and City Manager; and serves as acting City Manager as required.
The Assistant City Manager is the Assistant Chief Administrative Officer of the City with responsibility for assisting the City Manager in the overall management of the City and for directing the activities of assigned Departments/Offices within the City. This position serves as a member of the City’s senior management team and provides advice and counsel to the City Manager regarding strategic policy, City position, and problem solving issues relating to the assigned Departments/Offices and the City overall. The Assistant City Manager is also responsible for directing and managing the City in the absence of the City Manager. A person appointed to the Assistant City Manager classification is an “at-will” employee.
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
- Assumes full management responsibility for assigned functions, services, and activities of the City including human resources and risk management functions; assists the City Manager in coordinating and directing the activities and operations of all City departments.
- Manages the development and implementation of goals, objectives, and priorities for each assigned service area; recommends and administers policies and procedures.
- Establishes, within City policy, appropriate service and staffing levels for assigned functions; monitors and evaluate the efficiency and effectiveness of service delivery methods and procedures; allocates resources accordingly.
- Assesses and monitors workload, administrative and support systems, and internal reporting relationships for assigned areas of responsibility; identifies opportunities for improvement; direct and implement changes.
- Plans, directs, and coordinates, through management level staff, the work plan for assigned functions; assigns projects and programmatic areas of responsibility; provides direction and supervision on key projects; reviews and evaluates work methods and procedures; meets with key staff to identify and resolve problems.
- Selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures.
- Oversees and participates in the development and administration of the budget for assigned functional areas; approves the forecast of funds needed for staffing, equipment, materials, and supplies; approves expenditures and implement budgetary adjustments as appropriate and necessary.
- Participates in the preparation, coordination, and presentation of the City’s annual budget, capital improvement budget, and internal fiscal control measures; participates in the development and presentation of financial forecasts and historical information including reviewing expenditures and revenues.
- Participates in the development of City goals, objectives, policies, and priorities; incorporates community input into goals and objectives for the City for the City Manager’s and City Council’s approval; develops new policies in consultation with the City Manager; confers with Department Directors and employees regarding significant policy and procedural changes.
- Coordinates and administers the City’s general liability, property damage, vehicular physical damage, catastrophe insurance, loss recovery, and crime insurance programs; serves as Board Member on the Contra Costa Municipal Risk Management Insurance Authority.
- Coordinates assigned activities with other City departments and divisions and with outside agencies.
- Coordinates and participates in providing responsible staff assistance and professional analysis and advice to the City Manager, City Council, and other City boards and commissions as assigned; attends City Council meetings and other public meetings to assist or represent the City Manager.
- Supervises and/or conducts studies, surveys, and the collection of information on difficult operational and administrative problems; analyzes findings and prepare reports of practical solutions for review.
- Serves as a resource for department personnel, City staff, other organizations and the public; coordinates pertinent information, resources and work teams necessary to support a positive and productive environment.
- Responds to specific human resources issues raised by employees or management staff; determines appropriate course of action.
- Serves as acting City Manager as required; oversees City operations in the City Manager’s absence; provides assistance to the City Council.
- Performs related duties as required.
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Operations, services, and activities of a municipality.
Advanced principles and practices of public and local government administration.
Principles and practices of public personnel administration including methods and techniques used in labor relations, recruitment and selection, classification, salary and benefits administration, training, and safety and risk management.
Principles and practices of collective bargaining and labor contract administration.
Current social, political, and economic trends and operating characteristics/problems of municipal government.
Principles and practices of program development and administration.
Government, council, and local and state legislative processes.
Principles and practices of fiscal and strategic planning.
Methods of analyzing, evaluating, and modifying administrative procedures.
Principles and practices of municipal finance and budget preparation and administration.
Methods and techniques for goal setting and program evaluation.
Principles of supervision, training, and performance evaluation.
Decision making techniques.
Pertinent federal, state, and local laws, codes, and regulations.
Principles of effective public relations and interrelationships with community groups and agencies, private businesses and firms, and other levels of government.
Methods and techniques of research, statistical analysis, and report presentations.
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
Provide effective leadership and consultation to department directors, managers, and other City staff and coordinate a variety of program activities.
Participate in the development and administration of City-wide goals, objectives, work standards, internal controls, and methods for evaluating achievement and performance levels.
Analyze and define problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
Identify and respond to sensitive community, organizational, and City Council issues, concerns, and needs.
Research, analyze and evaluate new service delivery methods and techniques.
Research, analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
Plan, organize, direct, and coordinate the work of lower level staff.
Select, supervise, train and evaluate staff.
Prepare clear and concise administrative and financial reports.
Prepare and administer large and complex budgets.
Interpret and apply federal, state and local policies, laws and regulations.
Negotiate and resolve complex issues.
Respond to inquiries or complaints and explain regulations and procedures to the general public, members of the business community, and representative of other agencies and organizations.
Represent the City Manager to the general public and representatives of other agencies.
Effectively present information to top management, public groups, and/or boards of directors.
Delegate authority and responsibility.
Facilitate group participation and consensus building
Deal constructively with conflict and developing consensus.
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
A Bachelor’s degree from an accredited college or university with major course work in public administration, business administration, or a related field. A Master’s degree is highly desirable.
Six years of progressively responsible administrative or staff experience in municipal government including four years of increasingly responsible experience in all phases of Human Resources.
License or Certificate:
Possession of an appropriate driver’s license.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Work is performed primarily in a standard office environment with some travel to different sites; incumbents may be required to work extended hours including evenings and weekends and may be required to travel outside City boundaries to attend meetings.
Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.
Vision: See in the normal visual range with or without correction.
Hearing: Hear in the normal audio range with or without correction.