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Human Resources
FLSA Designation: Exempt
Established: February, 2005
Formerly Landscape/Facilities Supervisor
Revised: COB: July 1, 2010

PARK/MAINTENANCE SUPERVISOR

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

SUMMARY DESCRIPTION
Under direction of the Park/Maintenance Manager, supervises, assigns, reviews, and participates in the work of contractors and crews responsible for the construction, maintenance and repair of parks, landscapes, medians, recreation fields, and assigned building and/or facilities; supervises maintenance and contract custodial personnel as assigned; ensures work quality and adherence to established policies and procedures; develops community volunteer projects; coordinates assigned activities with other divisions and outside agencies; maintains appropriate work records including time cards and work orders; serves as a technical resource for assigned work crews; and performs the more technical and complex tasks relative to assigned area of responsibility.

IDENTIFYING CHARACTERISTICS
The Park/Maintenance Supervisor is considered a supervisory level with responsibility for assigning and supervising the work of contractors and crews responsible for the construction, maintenance and repair of parks, landscapes, medians, open space, soundwalls, hardscape, recreation fields, assigned building and/or facilities. Positions in this class contribute to the overall management of the Parks Maintenance Division by participating in the development of policies and procedures, developing and implementing program goals and objectives while providing conformance to overall departmental goals and objectives, and participating in the development and monitoring of budgets. Positions in this class exercise considerable discretion and independence in coordinating assigned programs. The Park/Maintenance Supervisor differs from the Senior Park/Maintenance Worker by the performance of full supervisory responsibilities.

REPRESENTATIVE DUTIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

  1. Plans, prioritizes, assigns, supervises, reviews, and participates in the work of contractors and crews responsible for the construction, maintenance and repair of parks, landscapes, medians, open space, soundwalls, hardscape, recreation fields, janitorial services, assigned buildings and/or facilities.
  2. Plans, coordinates, staffs and monitors contractors performing parks, landscape, trees, weed abatement, and janitorial maintenance to ensure quality of work, compliance with City specifications and conformance with department plans and programs.
  3. Establishes schedules and methods for providing parks maintenance services, including preventative maintenance program for parks; identifies resource needs; reviews needs with appropriate management staff; oversees use of computerized ball field lighting systems; and allocates resources accordingly.
  4. Participates in the development of goals and objectives as well as policies and procedures; makes recommendations for changes and improvements to existing standards, policies, and procedures; participates in the implementation of approved policies and procedures; monitors work activities to ensure compliance with established policies and procedures.
  5. Participates in the selection of assigned maintenance staff; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline procedures.
  6. Participates in the preparation and administration of assigned program budget; submits budget recommendations; monitors expenditures; prepares cost estimates for parks, landscape and/or facilities maintenance and repair activities as assigned; reconciles and prepares for authorization monthly billings and change orders of City contractors, and document contractor deficiencies and administer contracts as per specifications for out of compliance issues.
  7. Performs the more technical and complex tasks of the work unit including reading and interpreting complex construction plans and specifications; processes progress payments for contractors; reviews invoices and progress reports for billing accuracy.
  8. Prepares cost estimates for parks, landscape and/or facilities maintenance and repair activities as assigned.
  9. Identifies and responds to parks, landscape, trees and/or facilities maintenance problems or alerts contractors to service needs; inspects the work of contractors or crews while in progress.
  10. Recruits and assigns landscape/facilities maintenance duties to volunteer groups, community service volunteers, and Futures Explored Program as necessary.
  11. Ensures section activities are carried out in a safe and efficient manner.
  12. Prepares or reviews and maintains a wide variety of written reports and records including time sheets, work orders, and maintenance requests; inputs information into a computer system; schedules work orders on Computerized Maintenance Management System (CMMS); prepares statistical and/or analytical reports on operations and activities as necessary.
  13. Inspects construction, repair or alteration of work on major projects; takes samples and arranges for laboratory tests; inspects concrete forms, re-bar, and pours; performs storm drain, earth work, rough grade, irrigation mainline, and lateral testing and inspection; performs soil tests, plant stock inspection, and plant installation; tests sewer and storm drains for leaks; repairs of park and landscape sound walls, concrete, pavers, and other hardscape.
  14. Oversees park maintenance equipment and supplies; inventories park assets using GPS; updates maps through computer processes such as Map Room; investigates warranty issues on equipment, machinery and furnishings.
  15. Oversees and participates in setting up maintenance program special request for community events, programs and activities.
  16. Participates in reviewing all new landscape plans; makes corrections as necessary; ensures that plans meet City standards and specifications.
  17. Oversees assigned parks maintenance and janitorial service contractors.
  18. Supervises assigned maintenance support staff and contract custodial personnel; develops work schedules and ensures continuity of work flow and completion of projects in a cost effective and timely manner; instructs staff on work procedures and reviews and evaluates work performed; maintains accurate records of work performed.
  19. Assists in preparing long range plans and forecasts for space, operational, maintenance and equipment requirements; assists in the preparation, coordination and control of the capital improvement budget for the parks program; coordinates work effort with other City departments, outside agencies and community groups; establishes and maintains a customer service orientation within the division.
  20. Assists in budget preparation and performance reports for parks program operations; maintains parks within the approved budget; conducts special studies and prepares analyses and reports related to parks maintenance; prepares written technical documents and reports as required.
  21. Responds to and resolves difficult and sensitive citizen inquiries and complaints in an efficient and timely manner; responds to emergency situations as necessary.
  22. Coordinates assigned maintenance activities with those of other divisions and outside agencies and organizations.
  23. Attends and participates in professional group meetings; maintains awareness of new trends and developments in the field of parks maintenance; incorporates new developments as appropriate into programs.
  24. Performs related duties as required.
QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:
Operations, services, and activities of a Park maintenance program. Advanced practices, techniques and materials used in the construction, maintenance and repair of parks, landscaped areas, and related facilities. Advanced procedures used in weed abatement. Advanced principles and practices of parks and landscape maintenance design. Safety practices and procedures for parks maintenance operations. Principles of supervision, training, and performance evaluation. Basic principles and practices of municipal budget preparation and administration. Principles and procedures of record keeping. Principles of business letter writing and basic report preparation. Basic principles of mathematics. Principles of horticulture and irrigation systems. Applicable federal, state and local laws, codes and regulations including those related to construction, property maintenance and safety standards. Operational characteristics of standard maintenance equipment. Occupational hazards and standard safety procedures. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Pertinent federal, state, and local laws, codes, and regulations.

Ability to:
Coordinate and direct parks maintenance programs. Supervise, organize, and review the work of assigned staff involved in parks maintenance. Select, train, and evaluate staff. Recommend and implement goals, objectives, policies and procedures for providing parks maintenance programs. Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities. Understand, interpret, and apply general and specific administrative and departmental policies and procedures as well as applicable federal, state, and local policies, laws, and regulations. Prepare clear and concise reports. Participate in the preparation and administration of assigned budgets. Analyze complex issue and develop and implement an appropriate response. Read and interpret construction plans and specifications and interpret them to others. Ensure that safety principles are observed and practiced. Prepare reports and maintain records. Courteously respond to community issues, concerns and needs. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Safely and effectively operate a variety of maintenance and construction equipment, tools and materials. Plan and organize work to meet changing priorities and deadlines. Effectively represent the City to outside individuals and agencies to accomplish the goals and objectives of the unit. Work cooperatively with other departments, City officials, and outside agencies. Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, City staff, or other agencies on sensitive issues in area of responsibility. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training:
Equivalent to the completion of the twelfth grade.

Experience:
Four years of experience in the construction, maintenance and improvement of parks, landscape, janitorial, and related facilities including one year of lead supervisory responsibility.

License or Certificate:
Possession of, or ability to obtain, an appropriate driver’s license. A Certified Tree Arborist and a Qualified Applicators Certificate issued by the California Department of Pesticide Regulation may be required for some positions.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Standard office setting and outdoor field environment; travel from site to site; exposure to noise, dust, grease, smoke, fumes, noxious odors, gases, mechanical and electrical hazards, and all types of weather and temperature conditions; exposure to hazardous traffic conditions; work and/or walk on various types of surfaces including slippery or uneven surfaces and rough terrain; work at heights; incumbents may be required to respond to emergency and public calls after hours including evenings and weekends.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting and in a field environment; to walk, stand, and sit for prolonged periods of time; to frequently stoop, bend, kneel, crouch, crawl, climb, reach, twist, grasp, and make repetitive hand movement in the performance of daily duties; to climb unusual heights on ladders; to lift, carry, push, and/or pull moderate to heavy amounts of weight; to operate assigned equipment and vehicles; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

Human Resources Division   
   (925) 516-5191
150 City Park Way   
TTD
   (925) 516-5409
Brentwood, CA 94513  
  (925) 516-5446