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Human Resources
FLSA Designation: Exempt
January 9, 2007

ASSISTANT FINANCE DIRECTOR

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

SUMMARY DESCRIPTION
Under administrative direction of the City Treasurer/Director of Finance and Information Systems, coordinates, supervises, directs and participates in work related to City financial functions, including accounting and accounting systems, auditing, cash management, purchasing, assessment district administration and grant accounting and reporting; coordinates preparation and implementation of the City’s Operating and Capital Improvement budgets; performs complex short and long range economic forecasts and analyses, and reports on financial and budgetary conditions; plans, organizes, supervises, reviews and participates in the work of management, professional, technical and office support staff; coordinates activities with City departments, outside agencies and organizations; provides highly responsible and complex administrative support to the Director; serves as Acting Director in Director’s absence; performs other related duties as required.

IDENTIFYING CHARACTERISTICS
The Assistant Finance Director is considered a second-level management position. This position works closely with the City Treasurer/Director of Finance and Information Systems in developing and implementing department-wide goals and objectives, and with division managers to successfully achieve these objectives. Divisions are managed through this position and responsibilities include overall development, implementation, and administration of divisional and department programs, processes, policies, and/or procedures. As a second-level management position, the Assistant Finance Director is also responsible for the development, administration, and control of associated budget(s). This classification is distinguished from the Chief Financial Operations Officer by the level of professional expertise required and performance of overall management responsibilities within assigned areas. A person appointed to the Assistant Finance Director classification is an “at-will” employee.

REPRESENTATIVE DUTIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

  1. Assumes management responsibility for assigned services and activities of the Finance Division; manage work related to the City’s financial functions including accounting and accounting systems, budget preparation and implementation, payroll, utility billing, accounts payable and receivable, auditing, cash management, purchasing, grants, assessment district administration, and assists with coordination and personally participates in the City investment process.
  2. Manages and participates in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommends and administers policies and procedures as well as recommendations to revise policies and procedures, including those to meet legal requirements.
  3. Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; recommends, within departmental policy, appropriate service and staffing levels.
  4. Plans, directs, coordinates, and/or reviews the work plan for management, supervisory, professional, and technical staff; assigns work activities, projects, and programs; reviews and evaluates work products, methods, and procedures; meets with subordinate managers and staff for planning and evaluation of activities and to identify and resolve problems.
  5. Selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures.
  6. Oversees and participates in the development and administration of assigned Division’s and Department’s annual budget; participates in the forecast of funds needed for staffing, equipment, materials, and supplies; monitors and approves expenditures; implements adjustments.
  7. Assumes management responsibility for the timely and accurate preparation of City budget documents and financial reports in accordance with City policies and generally accepted accounting principles and standards (GAAP); serves as lead analyst on complex processes, studies, and reports including operations budget, Comprehensive Annual Financial Report, audit, and Cost Allocation Plan Fees Study.
  8. Ensures that reports are prepared as necessary and in accordance with policy and practices; prepares or directs the preparation and reconciliation of journals, ledgers, and other accounting records; prepares or directs the preparation of records and reports for submission to various regulatory and other governmental agencies.
  9. Participates in a variety of special projects; researches, compiles, reviews, and analyzes data for special projects.
  10. Serves as technical lead regarding accounting software; analyzes problems, answers questions, reviews system security, resolves problems with software vendor and Information Systems Division.
  11. Serves as the liaison for the Finance Division with other divisions, departments, and outside agencies; negotiates and resolves sensitive and controversial issues.
  12. Serves as staff on a variety of boards, commissions, and committees; prepares and presents staff reports and other necessary correspondence.
  13. Provides responsible staff assistance to the City Treasurer/Director of Finance and Information System; conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to financial programs, policies, and procedures as appropriate.
  14. Attends and participates in professional group meetings; maintain awareness of new trends and developments in the field of finance; incorporates new developments as appropriate.
  15. Responds to and resolves difficult and sensitive citizen inquiries and complaints.
  16. Serves as the acting Director of the Department in the Director’s absence; makes decisions and provides information as necessary in the Director’s absence.
  17. Performs related duties as required.
QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:
Operational characteristics, services, and activities of a finance program. Principles and practices of public agency financial management including general and governmental accounting, budgeting, auditing, and reporting functions and Generally Accepted Accounting Principles (GAAP). Management and supervision principles and practices. Principles and practices of program development and administration. Information technology hardware and software related to financial systems. Principles and practices of municipal budget preparation and administration. Principles of supervision, training, and performance evaluation. Personnel policies and practices. Pertinent federal, state, and local laws, codes, and regulations including those regarding public agency financial operations. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.

Ability to:
Oversee and participate in the management of a comprehensive Finance Division including accounting and accounting systems, budget preparation and implementation, payroll, utility billing, accounts payable and receivable, auditing, cash management, purchasing, grants, and assessment district administration. Design, establish, and supervise the maintenance of municipal financial systems. Oversee, direct, and coordinate the work of lower level staff. Select, supervise, train, and evaluate staff. Participate in the development and administration of division goals, objectives, and procedures. Make adjustments to operating procedures as necessary to improve organizational effectiveness. Prepare and administer large program budgets. Oversee and participate in the maintenance of accurate financial records. Analyze complex accounting and fiscal issues and recommend resolution. Prepare clear and concise administrative and financial reports for informational, auditing, and operational use. Analyze operational and personnel problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Research, analyze, and evaluate new service delivery methods and techniques. Interpret and apply federal, state, and local policies, laws, and regulations. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Adapt to changing technologies and learn functionality of new equipment and systems. Communicate clearly and concisely, both orally and in writing. Deal patiently and tactfully with department/division heads, elected officials, outside agencies, and the public. Establish and maintain effective working relationships with those contacted in the course of work including but not limited to department/division heads, elected officials, outside agencies and.

Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training:
A Bachelor’s degree from an accredited college or university with major course work in accounting, business administration, public administration, or a related field.

Experience:
Five years of increasingly responsible professional accounting and finance experience including three years of administrative and supervisory experience. Public agency experience is highly desirable.

License or Certificate:
Must possess and maintain appropriate driver’s license. Certification as a Certified Public Accountant (CPA) is highly desirable.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office environment with some travel to different sites; incumbents may be required to work extended hours including evenings and weekends and may be required to travel outside City boundaries to attend meetings.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

Human Resources Division   
   (925) 516-5191
150 City Park Way   
TTD
   (925) 516-5409
Brentwood, CA 94513  
  (925) 516-5446