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Human Resources
FLSA Designation: Exempt
Approved: May, 2006

DEPUTY DIRECTOR OF PUBLIC WORKS / OPERATIONS

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

SUMMARY DESCRIPTION
Under administrative direction of the Public Works Director/City Engineer, plans, directs, evaluates, and oversees the Public Works Department Operations divisions including water production, treatment and distribution, sewer collection, wastewater treatment, street maintenance, pavement management program, street lighting, solid waste maintenance and collection, street cleaning, storm drainage, equipment maintenance and procurement, and facilities; facilitates, develops, and implements short and long term goals for the divisions; coordinates assigned activities with other departments and outside agencies; and provides highly responsible and complex administrative support to the Director of Public Works/City Engineer and Assistant Director of Public Works/Assistant City Engineer.

IDENTIFYING CHARACTERISTICS
The Deputy Director of Public Works/Operations is considered a second-level management position. This position works closely with the Director of Public Works/City Engineer and Assistant Director of Public Works/Assistant City Engineer in developing and implementing operations division’s goals and objectives, and with division managers to successfully achieve these objectives. Operations divisions are managed through this position and responsibilities include overall development, implementation, and administration of divisional programs, processes, policies, and/or procedures. As a second-level management position, the Deputy Director of Public Works/Operations is also responsible for the development, administration, and control of associated budget(s).

REPRESENTATIVE DUTIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

  1. Assumes management responsibility for Public Works Department Operations Divisions services and activities including the management of crews in water production, treatment, and distribution, street lighting, solid waste collection, sewer collection, waste water treatment, streets and pavement management, storm runoff drainage, facilities and equipment maintenance and equipment procurement.
  2. Manages and participates in the development and implementation of goals, objectives, and priorities for each assigned service area; recommends and administers policies and procedures.
  3. Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; recommends, within departmental policy, appropriate service and staffing levels.
  4. Plans, directs, coordinates, and reviews the work plan for supervisory, professional and technical staff; assigns work activities, projects, and programs; reviews and evaluates work products, methods, and procedures; meets with staff to identify and resolve problems.
  5. Selects, trains, and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures.
  6. Oversees and participates in the development and administration of the division budgets; participates in the forecast of funds needed for staffing, equipment, materials, and supplies; monitors and approves expenditures and implements budgetary adjustments as appropriate and necessary.
  7. Assists in preparing the Capital Improvement budget for the department; monitors capital improvement projects to ensure projects are completed within budget.
  8. Monitors the condition of the City’s infrastructure, including streets, sidewalks, curbs, gutters, buildings, equipment, storm drains, water system facilities, sewer collection system, wastewater treatment plant, and other related facilities and equipment for maintenance, repair and replacement.
  9. Participates in the development and implementation of short and long term goals for each assigned division.
  10. As assigned, represents the Operations Divisions of the Public Works Department to other departments, in interagency, or other public meetings.
  11. Serves as staff on a variety of boards, commissions, and committees; prepares and presents staff reports and other necessary correspondence.
  12. Provides responsible staff assistance to the Director of Public Works/City Engineer and Assistant Director of Public Works/Assistant City Engineer; conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to financial programs, policies, and procedures as appropriate.
  13. Attends and participates in professional group meetings; maintains awareness of new trends and developments in the field of public works, including legislation, court rulings and professional practices and techniques; recommends new developments as appropriate.
  14. Responds to and resolve difficult and sensitive citizen inquiries and complaints.
  15. Performs related duties as required.
QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:
Operations, services, and activities of a comprehensive public works program. Advanced principles and practices of program development and administration. Modern principles, practices, and techniques of public works administration, organization and operation. Principles and practices of street maintenance, pavement management, equipment maintenance, storm drainage system maintenance, solid waste operations, water system maintenance, wastewater treatment plant maintenance, facilities maintenance, storm drainage, traffic signals, capital improvement projects and public utilities. Principles and practices of public relations. Occupational hazards and standard safety practices. Principles and practices of municipal budget preparation and administration. Principles of supervision, training, and performance evaluation. Pertinent federal, state, and local laws, codes, and regulations. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.

Ability to:
Oversee and manage comprehensive public works program that pertain to assigned divisions. Oversee implementation of goals, objectives, and procedures for assigned divisions. Review programs, policies, and operational needs and make appropriate recommendations. Identify and respond to sensitive community and organizational issues, concerns, and needs. Oversee, direct, and coordinate the work of lower level staff. Select, supervise, train, and evaluate staff. Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. Research, analyze, and evaluate new service delivery methods and techniques. Facilitate group participation and consensus building. Prepare clear and concise administrative and financial reports. Participate in the preparation and administration of large and complex budgets. Interpret and apply applicable federal, state, and local policies, laws, and regulations. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training:
A Bachelor’s degree from an accredited college or university with major course work in civil engineering, construction, public administration, or a closely related field.

Experience:
Five years of public works related administration, budgeting, maintenance and repairs, operations and contract administration experience including at least three years in a responsible supervisory or management capacity.

License or Certificate:
Possession of, or ability to obtain, an appropriate driver’s license. Possession of one of the following is highly desirable: Possession of a Grade IV Certification as a Wastewater Plant Operator from the California State Water Resources Control Board. Possession of a Grade IV Certification as a Water Treatment or Distribution Operator from the California Department of Health Services. Certification as a Professional Engineer in the State of California.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office environment with some travel to different sites; incumbents may be required to work extended hours including evenings and weekends and may be required to travel outside City boundaries to attend meetings.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

Human Resources Division   
   (925) 516-5191
150 City Park Way   
TTD
   (925) 516-5409
Brentwood, CA 94513  
  (925) 516-5446