|FLSA Designation: Exempt
Approved: May 2006
ASSISTANT DIRECTOR OF PUBLIC WORKS/ENGINEERING OR OPERATIONS
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
Under administrative direction of the Director of Public Works/City Engineer, plans, evaluates, manages, supervises, and coordinates the activities and operations of Engineering or Operations Divisions within the Public Works Department including capital improvement program (CIP); Development Engineering; traffic; utility rate studies; Construction Inspection; NPDES; GIS; Engineering Services; water production, treatment and distribution; wastewater collection and treatment; street maintenance; fleet/facilities maintenance; solid waste collection; storm drainage; and related functions and program areas as well as providing technical oversight to the divisions. Facilitates, develops and implements short- and long-term goals for the Divisions. Performs a variety of complex professional engineering functions as authorized; coordinates assigned activities with other departments, and outside agencies; provides highly responsible and complex administrative support to the Director of Public Works/City Engineer; and acts as Director of Public Works/City Engineer as appropriate in the Director’s absence.
The Assistant Director of Public Works is considered a second-level management position. This position works closely with the Director of Public Works/City Engineer in developing and implementing department-wide goals and objectives, and with division managers to successfully achieve these goals and objectives. Divisions are managed through this position and responsibilities include overall development, implementation, and administration of departmental programs, processes, policies, and/or procedures. As a second-level management position, the Assistant Director of Public Works is also responsible for the development, administration, and control of associated budget(s).
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
- Assumes management responsibility for assigned services and activities of Engineering or Operations Divisions including but not limited to Right-of-way; CIP; Development Engineering; Construction Inspection; NPDES; GIS; traffic; utility rate studies; water production, treatment and distribution; street maintenance; solid waste collection; wastewater collection and treatment; storm drainage; facilities and equipment maintenance; and equipment procurement.
- Manages and participates in the development and implementation of short- and long-term goals, objectives, policies, and priorities for the Divisions; and recommends and administers policies and procedures.
- Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; recommends, within departmental policy, appropriate service and staffing levels.
- Plans, directs, coordinates, and reviews the work plan for supervisory, professional, and technical staff; assigns work activities, projects, and programs; reviews and evaluates work products, methods, and procedures; meets with staff to identify and resolve problems.
- Selects, trains, and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; and implements discipline and termination procedures.
- Oversees and participates in the development and administration of the assigned Division budgets and CIP budgets and assists with the Department’s annual budget; participates in the forecast of funds needed for staffing, equipment, materials, and supplies; monitors and approves expenditures; and implements budgetary adjustments as appropriate and necessary.
- Oversees and reviews development project conditions of approval for public infrastructure improvements, agreements, plan checks and field changes/problems; reviews and may sign subdivision final maps as applicable; prepares, manages, updates, and assists in the monitoring of the five year Capital Improvement Program (CIP); reviews and may sign CIP construction plans and specifications as authorized; assists in engineering and capital project management for street light and landscape special districts.
- Plans, manages, and coordinates the formation and administration of special assessment district financing programs for CIP and development projects.
- As assigned, represents the City in interagency or other public meetings
- Provides technical assistance and oversight to the public works operations divisions including but not limited to water, wastewater, roadways and solid waste. .
- Monitors the condition of the City’s infrastructure, including streets, sidewalks, curbs, gutters, buildings, equipment, storm drains, water system facilities, sewer collection system, wastewater treatment plant, and other related facilities and equipment for maintenance, repair and replacement.
- Serves as the liaison for the assigned Divisions with other divisions, departments, and outside agencies; negotiates and resolves sensitive and controversial issues.
- Serves as staff on a variety of boards, commissions, and committees; prepares and presents staff reports and other necessary documents and correspondence.
- Provides responsible staff assistance to the Director of Public Works/City Engineer; conducts a variety of organizational studies, investigations, utility rate studies and operational studies; recommends modifications to financial programs, policies, and procedures as appropriate.
- Attends and participates in professional group meetings; maintains awareness of new trends and developments in the field of public works, including legislation, court rulings and professional practices and techniques; and recommends and incorporates new developments as appropriate.
- Responds to and resolves difficult and sensitive citizen inquiries and complaints.
- Serves as the acting Director of Public Works/City Engineer in the Director of Public Works/City Engineer’s absence; takes action as allowed by license or certificates possessed by individual incumbents; makes decisions and provides information as necessary in the Director’s absence.
- Performs related duties as required.
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Principles, practices and techniques of public works administration, organization, program development, operations, services and activities of a comprehensive public works program.
Advanced principles and practices of civil engineering and land surveying, construction management, inspection, contract management, municipal project financing, project cost estimating and expenditure control principles and practices.
Techniques for effective pavement management; solid waste operations; CIP projects; public utilities; and maintenance of facilities, equipment and infrastructure such as traffic signals, streets, storm drainage, and water and wastewater systems and treatment plants.
Public sector leadership, management and budgeting principles and practices.
Occupational hazards and standard safety procedures.
Principles of supervision, training, and performance evaluation.
Pertinent federal, state, and local laws, codes, and regulations.
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
Oversee and participate in the management of a comprehensive public works program.
Review programs, policies and operational needs and make appropriate recommendations.
Oversee, direct, and coordinate the work of lower level staff.
Select, supervise, train, and evaluate staff.
Participate in the development and administration of division goals, objectives, and procedures.
Prepare clear and concise administrative and financial reports and budgets.
Read and interpret complex plans and specifications.
Analyze and define problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Identify and respond to sensitive community, organizational, and City Council issues, concerns, and needs.
Research, analyze, and evaluate new service delivery methods and techniques.
Facilitate group participation and consensus building.
Interpret and apply Federal, State, and local policies, laws, and regulations.
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
A Bachelor’s degree from an accredited college or university with major course work in civil engineering, construction, public administration or a closely related field.
Five years of public works related administration, Civil Engineering, budgeting, maintenance and repairs, operations and contract administration experience, including at least three years in a supervisory or project management capacity.
License or Certificate:
Assistant Director of Public Works – Engineering
Possession of an appropriate valid driver’s license.
Possession of a valid certificate of registration as a Civil Engineer issued by the California State Board for Civil and Professional Engineers.
Possession of a Land Surveyor’s License is desirable.
Assistant Director of Public Works – Operations
Possession of an appropriate valid driver’s license.
Possession of one of the following is required:
Grade IV Certification as a Wastewater Plant Operator from the California State Water Resources Control Board,
Grade IV Certification as a Water Treatment or Distribution Operator from the California Department of Public Health,
Certification as a Professional Engineer in the State of California
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Work is performed primarily in a standard office environment with some travel to different sites; incumbents may be required to work extended hours including evenings and weekends and may be required to travel outside City boundaries to attend meetings.
Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.
Vision: See in the normal visual range with or without correction; vision sufficient to read small print, computer screens and other printed documents.
Hearing: Hear in the normal audio range with or without correction.