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Human Resources
FLSA Designation: Non-Exempt
May, 2005

RIGHT-OF-WAY SPECIALIST

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

SUMMARY DESCRIPTION
Under direction of the City Engineer, oversees, reviews, and participates in the day-to-day operations of consultants responsible for work related to the appraisal, acquisition, condemnation, management, transfer, lease, sale, and disposal of real property interest; provides relocation assistance review to tenants and owners of residential and business properties; ensures work quality and adherence to established policies and procedures; coordinates assigned activities with other divisions and outside agencies; provides para-professional right-of-way consultation to the City Engineer and City Manager; and performs the more technical and complex tasks relative to assigned area of responsibility.

IDENTIFYING CHARACTERISTICS
The Right-of-Way Specialist is considered a para-professional level with responsibility for coordinating the day-to-day operations of the City’s right-of-way and property acquisition functions. Positions in this class assist in the management of the right-of-way function by participating in the development of policies and procedures, developing and implementing program goals and objectives while providing conformance to overall departmental goals and objectives, and participating in the development and monitoring of budgets. Positions in this class exercise discretion and independence in coordinating assigned segments of the City’s right-of-way programs.

REPRESENTATIVE DUTIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

  1. Plans, prioritizes, assigns, reviews, and participates in the work of consultants responsible for right-of-way functions including preparation and execution of legal instruments for the transfer of real property including deeds, easements, and leases.
  2. Establishes schedules and methods for providing right-of-way services; identifies resource needs; reviews needs with appropriate management staff; allocates resources accordingly.
  3. Participates in the development of goals and objectives as well as policies and procedures; makes recommendations for changes and improvements to existing standards, policies, and procedures; participates in the implementation of approved policies and procedures; monitors work activities to ensure compliance with established policies and procedures.
  4. Participates in the preparation and administration of assigned program budget; submits budget recommendations; monitors expenditures.
  5. Reviews appraisals, title and escrow instructions, purchase agreements, real property appraisals provided under contract, and court documents prepared by contractors, attorneys, and others.
  6. Examines engineering plans and property maps to determine extent of property requirements for acquisition of real property.
  7. Meets with property owners to present appraisals and formal purchase offers in a fair and straight forward manner; obtains deeds and purchase contracts from property owner.
  8. Assists in the preparation of a wide variety of reports, resolutions, and plans; maintains or directs the maintenance of accurate real property records and files.
  9. Monitors professional services contracts for appraisal, acquisition, and relocation services for compliance with project deadlines and applicable laws, procedures, and codes.
  10. Coordinates activities with the City Attorney and outside legal counsel to ensure compliance with legal guidelines; recommends condemnation court orders if sales agreements cannot be secured; participates in condemnation settlement conferences.
  11. Responds to and resolves citizen inquiries and complaints in an efficient and timely manner.
  12. Performs related duties as required.
QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:
Operations, services, and activities of a right-of-way program. Principles and practices used in real property appraisal, acquisition, relocation, condemnation, title, and escrow activities. Basic engineering methods, techniques, and terminology. Basic techniques, terminology, and practices related to the negotiation of agreements. Basic legal and real property terminology. Uses and implementation of documents affecting property transactions. Basic principles and practices of municipal budget preparation and administration. Principles and procedures of record keeping and filing. Principles and practices used to establish and maintain files and information retrieval systems. Principles of business letter writing and basic report preparation. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Pertinent federal, state, and local laws, codes, regulations, and policies relating to eminent domain, easements, right-of-way, right-of-entry, real estate, title, and other right-of-way technical, legal, and financial activities.

Ability to:
Coordinate and direct right-of-way programs. Recommend and implement goals, objectives, policies, and procedures for providing right-of-way programs. Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities. Understand, interpret, and apply general and specific administrative and departmental policies and procedures as well as applicable federal, state, and local policies, laws, and regulations. Participate in the preparation and administration of assigned budgets. Perform complex, difficult, and sensitive real property acquisition, management, transfer, and disposal work. Prepare complex reports, written correspondence, and legal descriptions of property, appraisals, agreements, contracts, and other property-related documents. Understand and interpret basic engineering plans, maps, surveys, and legal documents. Negotiate with property owners and parties of interest in property and explain policies, plans, and interests affecting properties. Plan and organize work to meet changing priorities and deadlines. Direct the maintenance of accurate property records. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Effectively represent the City to outside individuals and agencies to accomplish the goals and objectives of the unit. Work cooperatively with other departments, City officials, and outside agencies. Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, City staff, or other agencies on sensitive issues in area of responsibility. Demonstrate an awareness and appreciation of the cultural diversity of the community. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training:
Equivalent to the completion of the twelfth grade supplemented by two years of college level course work in real estate, public administration, business administration, or a related field.

Experience:
Four years of responsible experience in the acquisition, appraisal or management of real property.

License or Certificate:
Possession of an appropriate, valid driver’s license. Possession of a Land Titles Certificate is desirable. Possession of a Relocation Certificate is desirable. Possession of a Principles of Land Acquisition Certificate is desirable. Possession of a Right-of-Way Acquisition Certificate is desirable.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office environment with some travel to different sites.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

Human Resources Division   
   (925) 516-5191
150 City Park Way   
TTD
   (925) 516-5409
Brentwood, CA 94513  
  (925) 516-5446