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Human Resources
FLSA Designation: Non-Exempt
May, 2005

SAFETY/SPECIAL PROJECTS COORDINATOR

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

SUMMARY DESCRIPTION
Under direction of the Director of Public Works or other supervisory/management staff, participates in complex and difficult technical, programmatic, administrative, advanced clerical, and routine staff and analytical duties requiring the application of specific program knowledge and administrative and clerical skills in support of assigned Public Works Department functions and services; assumes on-going programmatic duties and responsibilities specific to area of assignment including administering, coordinating, and implementing comprehensive safety and loss control/prevention programs and activities; administers and participates in special projects, studies, and contract services; establishes and maintains cooperative working relationships with and participates in coordinating assigned programs, projects, and services with other City departments, divisions, and outside agencies; provides specialized departmental or program information and assistance to City staff and the general public; and performs a variety of the more technical tasks relative to assigned areas of responsibility.

IDENTIFYING CHARACTERISTICS
The Safety/Special Projects Coordinator is a single position class responsible for coordinating and participating in a wide variety of Public Works Department and related projects and activities with a primary focus in regulatory compliance and safety training. Employees in this class perform difficult and responsible types of duties and exercise considerable judgment in decision-making regarding day-to-day operations. Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility, to have knowledge of City policies and procedures, good problem solving and organizational skills, and have the ability to exercise sound judgment within established guidelines.

REPRESENTATIVE DUTIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

  1. Performs a full range of technical, programmatic, administrative, advanced clerical, and routine staff and analytical duties requiring the application of specific program knowledge and administrative and clerical skills in support of assigned Public Works Department programs, special projects, studies, and contract provisions of services; administers and coordinates specific projects and programs including safety and loss control/prevention and safety training programs.
  2. Serves as primary contact, liaison, and resource for assigned functions and programs with other City staff, the general public, and outside agencies and organizations; responds to questions and concerns from the general public; provides information as appropriate and resolves public service complaints.
  3. Assists the public and other City staff in interpreting and applying City policies and procedures; researches information related to City and departmental policies and procedures; explains, justifies, and defends programs, policies, and activities; works cooperatively with civic groups, inter-governmental agencies and City staff; directs the public in accomplishing neighborhood projects; arranges programs and meetings.
  4. Conducts a variety of studies and research for assigned area; collects, compiles, and reviews information from various sources on a variety of specialized topics related to program area of assignment; participates in the preparation of reports that present data, identify alternatives, and make and justify recommendations.
  5. Performs a variety of special projects and assignments in assigned area including project processing functions and implementation and coordination of assigned program components and projects; assumes responsibility for the administration of assigned programs; assists with the development of policies and procedures; obtains resources; implements programs and monitor activities.
  6. Directs Public Works Department’s safety programs to protect employees against harm and to maintain safe working conditions; formulates and suggests work safety standards and enforces procedures; makes recommendations concerning compliance with applicable state and federal safety requirements.
  7. Inspects facilities and equipment for compliance with mandated safety regulations; coordinates activities related to various risk prevention areas including hazardous materials exposure, accidents, fires, or other unsafe conditions; advises management on problem correction.
  8. Evaluates safety training requirements; schedules and documents safety training for all Public Works Department employees; may provide safety training; directs activities of safety committee.
  9. Directs, coordinates, reviews, and prepares a variety of safety reports, correspondence, other written materials, and presentations for the City and other governmental agencies.
  10. Meets compliance and reporting requirements of federal or state regulations.
  11. Develops, implements, and maintains goals, objectives, policies, and priorities for assigned projects and service areas; ensures that established goals and priorities are achieved.
  12. Participates in the preparation of plans and specifications for contract services, equipment, and materials; prepares and evaluates proposals for contract services and special projects; reviews and approves contractual proposals for activities involving the City’s utility services.
  13. Makes presentations to the City Council, commissions, and other City staff; serves as a technical resource; coordinates pertinent information, resources, and work teams necessary for accomplishing tasks; works closely with other departments and outside groups and agencies to coordinate plans for proposed projects and to respond to their concerns.
  14. Attends and participates in professional and community meetings; stays current on public works related issues.
  15. Works with regulatory agencies for compliance with water, sewage, and storm drainage permits and conditions.
  16. Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public.
  17. Establishes, maintains, and updates various files and records including computerized record keeping, documentation, and database systems for accident, CAL OSHA and safety training reports.
  18. Prepares and proofreads a wide variety of reports, letters, memoranda, correspondence, agreements, agenda items, statistical charts, and other documents and material; types from rough draft, verbal instruction, or transcribing machine; independently composes documents related to assigned area of responsibility.
  19. Operates a variety of office equipment including copiers, facsimile machine, and computer; utilizes various computer applications and software packages; maintains and generates reports from a database or network system; inputs, maintains, and utilizes data to develop reports using spreadsheet software; may create, format, and revise charts, graphs, flowcharts, worksheets, booklets, brochures, and forms using word processing, desktop publishing, and other computer applications.
  20. Performs related duties as required.
QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:
Operational characteristics, services, and activities of assigned functions, programs, and operational area. Technical knowledge of business/industry principles and practices related to the area of responsibility. Methods and techniques used in the performance of duties and responsibilities specific to the area of assignment. Principles and practices related to industrial safety programs. Pertinent federal, state, and local laws, codes, and regulations including OSHA, ANSI, NEC, NFPA, CERCLA, RCRA, NPDES, CFR, and other state and federal regulations pertaining to workplace safety and compliance. Accident investigation techniques. Principles and procedures of record keeping including accident/incident record keeping techniques. Principles and practices of fiscal, statistical, and administrative research and report preparation. Principles and practices used in establishing and maintaining files and information retrieval systems. Applicable legal guidelines and standards affecting City purchasing, contract administration, and funding. Funding sources impacting program and service development. Preparation and presentation of informational and promotional material. Development and professional services contracting, bidding procedures, and contract administration. Principles and laws governing public works contract administration, land use, and public safety. Principles of lead supervision and training. Principles of business letter writing. Customer service and public relations methods and techniques. Mathematical principles. English usage, spelling, grammar, and punctuation. General procedures, regulations, and practices in local government. Modern office procedures, methods, and equipment including computers. Computer applications such as word processing, spreadsheet, and database applications as well as financial and statistical software.

Ability to:
Perform a full range of technical, administrative, programmatic, and advanced clerical work of a general or specialized nature involving the use of independent judgment and personal initiative. Apply technical principles and practices specific to area of assignment. Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities. Understand and apply pertinent laws, codes, and regulations as well as organization and unit rules, policies, and procedures with good judgment. Plan, organize, administer, and coordinate assigned City services, programs, and projects. Analyze complex technical, maintenance, and administrative problems, evaluate alternative solutions, and adopt an effective course of action. Demonstrate a full understanding of applicable policies, procedures, and work methods associated with assigned duties. Develop and implement goals, objectives, policies, procedures, work standards, and internal controls. Research, compile, and interpret a variety of information and make appropriate recommendations. Participate in the preparation of a variety of administrative and financial reports. Independently prepare correspondence and memoranda. Exercise good judgment in maintaining information, records, and reports. Exercise initiative and sound judgment in solving difficult and complex administrative and technical problems within established procedural guidelines. Work independently in the absence of supervision. Plan and organize work to meet changing priorities and deadlines. Implement and maintain filing systems. Compile a variety of information and records and exercise good judgment in maintaining information, records, and reports. Deal successfully with the public, in person and over the telephone; respond tactfully, clearly, concisely, and courteously to issues, concerns, and needs. Work cooperatively with other departments, City staff and officials, and outside agencies. Operate and use modern office equipment including a computer and various software packages. Use applicable office terminology, forms, documents, and procedures in the course of the work. Type and enter data at a speed necessary for successful job performance. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training:
Equivalent to the completion of the twelfth grade supplemented by specialized or college level course work in safety engineering, industrial hygiene, occupational health and safety, or a closely related field.

Experience:
Four years of responsible programmatic, technical, and administrative support experience related to industrial safety or occupational health. Experience working with varied citizens’ organizations and work experience in a public agency is desirable.

License or Certificate:
Possession of, or ability to obtain, an appropriate driver’s license. Certified Safety Professional designation is highly desirable.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office environment with some travel to different sites; incumbents may be required to work extended hours including evenings and weekends and may be required to travel outside City boundaries to attend meetings.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand, sit, or walk for prolonged periods of time; to stoop, bend, kneel, crouch, squat, stoop, reach, and twist in the performance of daily activities; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

Human Resources Division   
   (925) 516-5191
150 City Park Way   
TTD
   (925) 516-5409
Brentwood, CA 94513  
  (925) 516-5446