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Human Resources
FLSA Designation: Non-Exempt
May, 2005

ENGINEERING SERVICES SPECIALIST

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

SUMMARY DESCRIPTION
Under general supervision, of assigned supervisory or management staff performs a variety of the most difficult and complex technical and paraprofessional engineering duties in support of the Engineering Department including administrative and technical duties involving studies, report writing, development fee calculations and reimbursement agreements; provides information and assistance to contractors, developers, engineers, and the general public on the City’s engineering services and activities; when assigned performs a variety of assessment engineering duties for funding and maintenance of public infrastructure, facilities, and services, through various types of assessment districts and special taxes; maintains a variety of files; and performs a variety of complex technical tasks relative to assigned area of responsibility.

IDENTIFYING CHARACTERISTICS
The Engineering Services Specialist is a para-professional advanced journey level technical classification responsible for independently performing the most difficult and complex technical and paraprofessional engineering duties in support of the Engineering Department including administrative and technical duties involving studies, report writing, development fee calculations and reimbursement agreements. Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility.

REPRESENTATIVE DUTIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

  1. Performs the most difficult and complex technical and paraprofessional engineering duties in support of the Engineering Department including administrative and technical duties involving studies, report writing, development fee calculations and reimbursement agreements.
  2. Manages and updates facility fee program based upon master planned infrastructure; applies annexation, general plan and zoning related proposed changes and applications to planned infrastructure, ensuring the City stays within legal guidelines.
  3. Works with a team or independently to update information and fees in the Development Fee Program, submits findings for review and makes corrections; reviews fees with City Attorney; meets with City staff, developers and their engineers to determine the amount, if any, of fee credits or reimbursements following engineering and legal guidelines; tracks fee credits given.
  4. Calculates and collects assigned fees based on engineers cost estimate and per city ordinances; researches and verifies condition of approval compliance prior to plan approval and permit issuance; prepares necessary agreements and correspondence; obtains approval signatures as necessary.
  5. Compiles and analyzes budgets and development growth projections for the preparation of engineer reports for assigned projects; provides short and long term planning including financial analysis and projects based on information compiled.
  6. Researches and updates parcel database for tax roll; prepares staff reports and public notices as necessary; presents the public hearings and other presentations to council and as necessary.
  7. Oversees the formation of assessment districts; compiles information for eligible projects; coordinates with developers, legal counsel, bond underwriter and engineers for creation of engineer reports, formation resolutions, appraisals, and boundary diagrams; prepares staff reports.
  8. Reviews a variety of project reports and engineering calculations for completeness and accuracy.
  9. Reviews, processes, and issues a variety of permits including encroachment, transportation and grading permits.
  10. Reviews plans including subdivision, and parcel maps related to development, along with construction and development agreements to assure compliance with City and state codes, ordinances, standards, and specifications.
  11. Reviews and maintains the developer plan check account balances to ensure there are enough funds in the account to finish the plan checking; requests additional funds as needed; follow-up on collection of delinquent amounts as necessary.
  12. Researches, compiles data, and prepares a variety of engineering reports related to assigned area.
  13. Accepts and reviews for completeness civil engineering packages for plan check; routes plans to other departments and outside agencies for review and approval; coordinates plan review process, comments, and condition of approval compliance; tracks plans, schedules and verifies their return; compiles plan check comments for engineers; provides information to applicants and others to correct deficiencies and process for reapplication.
  14. Oversees plan check consultant contracts; reviews proposals; determines necessary contract amount based on quantity of work; prepares staff reports and resolution for Council approval; monitors contract and code invoices from applicable developer accounts; prepares plan check packages for consultants, reviews for necessary information and reference material applicable to project.
  15. Performs a variety of special assignments and research projects as assigned; prepares staff reports, resolutions, reimbursement agreements and draft ordinances relating to development activities.
  16. Responds to questions and provides information and assistance to contractors, developers, engineers, and the general public on the City’s engineering services and activities; investigates and follows up on complaints from the public.
  17. 17. Performs related duties as required.
QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:
Operations, services, and activities of a municipal engineering program. Principles and practices of construction and project management and evaluation. Principles of plans and specifications examining and quantity calculation. Basic principles and practices of budget, finance and contract administration. Development fee program components. Basic civil engineering practices and principles applicable to area of assignment. Methods and techniques of researching, compiling, interpreting, and presenting statistics and data. Advanced mathematical principles as applied to engineering work. Engineering maps and records. Construction methods, procedures, standards, and materials. Operational characteristics of standard engineering equipment. Methods and techniques for basic report preparation and writing. Proper English, spelling and grammar. Occupational hazards and standard safety procedures. Principles and practices of record keeping. Modern office procedures, methods, and computer equipment including personal computer hardware and software applications. Uses, capabilities, and operational characteristics of specialized engineering information technology hardware and software. Pertinent federal, state, and local laws, codes, and regulations including planning laws and Subdivision Map Act laws governing developer fees, conditions, agreements, reimbursements, and developer rights.

Ability to:
Perform a variety of the most difficult and complex technical and paraprofessional office and field engineering work. Read and interpret maps and plans. Calculate quantities from construction drawings to develop cost estimates. Interpret, analyze and explain a variety of financial reports. Deal tactfully and courteously with the public, contractors, and representatives of other agencies in providing information about Engineering Department policies, projects, and procedures. Perform a variety of data gathering and compilation for engineering studies. Make accurate engineering computations and drawings. Maintain accurate records and files. Analyze data, draw logical conclusions and exercise sound judgment within policy guidelines. Analyze cost sheets and determine financial impacts. Prepare clear and concise technical reports. Apply applicable laws, codes and regulations to fee development and reimbursement agreements. Analyze and evaluate engineering and statistical data and information, and develop sound recommendations. Make accurate engineering calculations. Review plans and documents for conformance with regulations. Understand, interpret and prepare legal descriptions, engineering reports and maps. Analyze a complex issue and develop and implement an appropriate response. Analyze and evaluate new and existing methods and standard operating procedures. Apply applicable City codes and regulations. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training:
Equivalent to the completion of the twelfth grade supplemented by two years of college level course work in engineering or a related field.

Experience:
Three years of increasingly responsible paraprofessional engineering experience.

License or Certificate:
Possession of, or ability to obtain, an appropriate driver’s license.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Standard office setting with some travel to conduct site investigations; occasional exposure to outside weather conditions; work and/or walk on various types of surfaces including slippery or uneven surfaces and rough terrain

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting and field environment; to walk, stand, and sit for prolonged periods of time; to frequently stoop, bend, kneel, crouch, crawl, climb, reach, twist, grasp, and make repetitive hand movement in the performance of daily duties; to climb unusual heights on ladders; to lift, carry, push, and/or pull moderate to heavy amounts of weight; to operate assigned equipment and vehicles; and to verbally communicate to exchange information

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

Human Resources Division   
   (925) 516-5191
150 City Park Way   
TTD
   (925) 516-5409
Brentwood, CA 94513  
  (925) 516-5446