City of Brentwood
Home PageContact Us!Back

City of Brentwood - Human Resources
Home  City Administration  Human Resources
Human Resources
FLSA Designation: Non-Exempt
May, 2005

ACCOUNTING SPECIALIST

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

SUMMARY DESCRIPTION
Under direction of assigned supervisory or management staff, performs specialized technical accounting duties at a paraprofessional level; oversees and participates in the more complex and difficult technical accounting work of staff responsible for financial record keeping and reporting duties in support of assigned accounting system, function, or program area; performs the full range of para-professional accounting duties in support of assigned accounting system, function or program area including those involved in the preparation, processing, maintenance, and verification of budgetary, financial/accounting, and statistical documents and records and the preparation of various reports, statements, and special projects; and provides technical expertise and assistance to other staff and the general public related to area of assignment.

IDENTIFYING CHARACTERISTICS
The Accounting Specialist is a para-professional class performing a full range of advanced journey level duties and responsibilities with a high degree independence and with minimal supervision and instruction. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed and the complexity of duties assigned. Employees perform the most difficult and responsible types of duties assigned to classes within this series including assuming responsibility of an accounting process or system and exercising considerable judgment in decision-making in day-to-day operations. Positions in this class may have responsibility for overseeing a specialized accounting function and supervising the work of lower level clerical and technical accounting staff. Incumbents are required to have knowledge of City policies and procedures, good problem solving and organizational skills, the ability to exercise sound judgment within established guidelines and sound knowledge of assigned area.

REPRESENTATIVE DUTIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

  1. Oversees, plans, trains, and reviews the work of staff responsible for performing technical accounting duties in support of assigned accounting system, function, or program area; participates in performing the most complex work of the unit.
  2. Trains assigned employees in their areas of work including work methods, procedures, and techniques.
  3. Verifies the work of assigned employees for accuracy, proper work methods, techniques, and compliance with applicable standards and specifications.
  4. Researches and recommends improvements to processes and technologies related to area of assignment; participates in the implementation of software updates and changes; coordinates with vendors to implement new software conversions.
  5. Oversees and participates in the preparation, maintenance, and/or verification of a variety of accounting, financial, and statistical records, ledgers, logs, and files; oversees and participates in gathering, assembling, tabulating, entering, checking, verifying, balancing, adjusting, recording, and filing financial data; oversees and participates in coding data according to prescribed accounting procedures; reviews information to ensure accurate reporting; resolves discrepancies; establishes and maintains various files and records.
  6. Oversees and participates in generating and preparing a variety of financial, accounting, and statistical statements, analyses, documents, and reports required for management reporting by utilizing both manual and computerized spreadsheet applications; assists other accounting staff and departmental management in the preparation of reports and presentations to City management and the City Council; researches and gathers information from a variety of sources for the completion of forms or preparation of reports.
  7. Oversees and participates in the performance a full range of customer service duties related to area of assignment; provides information to the public and City staff requiring the use of judgment and the interpretation of policies, rules, and procedures.
  8. As assigned, oversees and participates in the work of staff responsible for processing the City’s payroll and cash receipts; processes, audits, prepares, and monitors the City’s payroll; performs the full range of accounting duties involved in processing of payroll and the maintenance of the payroll system; reviews and supervises the reconciliation of payroll reports and journal entries; prepares journal entry; identifies and resolves problems and inconsistencies relative to the maintenance of payroll accounting control; provides information to departments and employees regarding payroll issues; participates in the preparation of payroll expenses for the budget; prepares and reconciles various reports on the operations and activities of the payroll unit.
  9. As assigned, oversees and participates in the work of staff responsible for utility billing and business license processing; oversees all aspects of the billing process, account maintenance, payment collection, cash balancing, dumpster and hydrant meter processing, meter reading, and customer service; maintains detailed financial records of all revenue billed and collected; balances cash; prepares statistical and analytical reports; prepares journal entries and spreadsheets representing transactions; performs the more difficult duties of the unit including to resolve difficult customer complaints, monitor payment arrangements, and interpret administrative policies and resolve service and payment issues.
  10. Participates in the development and implementation of department goals, objectives, and priorities; recommends and implements resulting policies and procedures; participates in the preparation and administration of assigned section budget.
  11. Performs related duties as required.
QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:
Operations, services, and activities of assigned accounting system, function, or program area. Principles of lead supervision and training. Complex technical accounting principles and practices used in financial record keeping, bookkeeping, and governmental and fund accounting. Paraprofessional and technical knowledge of business/industry principles and practices for the area of responsibility. Generally accepted accounting principles. Automated accounting systems. Methods and techniques of used in the performance of duties and responsibilities specific to the area of assignment. Principles and practices of fiscal, statistical, and administrative record keeping and reporting. Methods and techniques for report preparation and writing. Methods and techniques of coding, verifying, balancing, and reconciling accounting records. Principles and practices of auditing. Mathematical principles. Principles and practices used in establishing and maintaining files and information retrieval systems. English usage, spelling, grammar, and punctuation. Customer service techniques, practices, and principles. Methods and techniques of proper phone etiquette. Modern office procedures, methods, and equipment including computers. Computer applications such as word processing, spreadsheet, and database applications as well as financial and statistical software. Pertinent federal, state, and local laws, codes, and regulations.

Ability to:
Oversee, organize, and review the work of assigned staff. Perform a variety of para-professional and technical accounting duties in support of assigned accounting system, function, or program area. Plan and organize work to meet changing priorities and deadlines. Establish and maintain internal control of assigned operations. Independently make decisions regarding procedural activities or requirements. Oversee and participate in the performance a variety of accounting, fiscal, and statistical record keeping duties including the preparation, maintenance, and reconciliation of a variety of records and files. Oversee and participate in the preparation of a variety of administrative and financial reports. Review financial records, reports, and related documents, identify discrepancies, and resolve problems related to assigned are of responsibility. Research, compile, and interpret a variety of information and make appropriate recommendations. Perform mathematical calculations quickly and accurately including to add and subtract, multiply and divide, and calculate percentages, fractions, and decimals. Understand the organization, operation, and services of the City and of outside agencies as necessary to assume assigned responsibilities. Understand and apply pertinent laws, codes, and regulations as well as organization and unit rules, policies, and procedures with good judgment. Implement and maintain filing systems. Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person. Compile a variety of information and records and exercise good judgment in maintaining information, records, and reports. Deal successfully with the public, in person and over the telephone; respond tactfully, clearly, concisely, and courteously to issues, concerns, and needs. Work cooperatively with other departments, City staff and officials, and outside agencies. Operate and use modern office equipment including a computer and various software packages. Use applicable office terminology, forms, documents, and procedures in the course of the work. Type and enter data at a speed necessary for successful job performance. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training:
Equivalent to the completion of the twelfth grade supplemented by two years of college level course work in bookkeeping, accounting, business administration, or a related field.

Experience:
Five years experience performing increasingly responsible accounting support services including two years of technical accounting experience related to area of assignment and comparable to an Accounting Technician with the City of Brentwood.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office environment with extensive public contact and constant interruptions.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

Human Resources Division   
   (925) 516-5191
150 City Park Way   
TTD
   (925) 516-5409
Brentwood, CA 94513  
  (925) 516-5446