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Human Resources
FLSA Designation: Non-Exempt
February, 2005

ACCOUNTING TECHNICIAN

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

SUMMARY DESCRIPTION
Under general supervision of assigned supervisory or management staff, performs a variety of responsible technical accounting duties involved in performing financial record keeping and reporting duties in support of assigned accounting system, function, or program area; prepares, processes, maintains, and verifies budgetary, financial/accounting, and statistical documents and records; prepares various reports, statements, and special projects; provides technical expertise and assistance to other staff and the general public related to area of assignment; provides customer service in person and by telephone; and performs other duties related to the more difficult administrative, accounting, and clerical functions of the assigned department.

IDENTIFYING CHARACTERISTICS
The Accounting Technician is the full journey level technical accounting class within the accounting support series. Employees within this class are distinguished from the Accounting Assistant I/II by the performance of the full range of technical and complex clerical accounting support duties as assigned including preparing reports related to area of assignment. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit.

REPRESENTATIVE DUTIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

  1. Performs a variety of responsible technical accounting and financial office support duties in support of assigned accounting system, function, or program area including in the areas of utility billing, accounts receivable, accounts payable, payroll, and business licenses.
  2. Prepares, maintains, and/or verifies a variety of accounting, financial, and statistical records, ledgers, logs, and files; gathers, assembles, tabulates, enters, checks, verifies, balances, adjusts, records, and files financial data; codes data according to prescribed accounting procedures; reviews information to ensure accurate reporting; resolves discrepancies; establishes and maintains various files and records.
  3. Generates and prepares a variety of financial, accounting, and statistical statements, analyses, documents, and reports required for management reporting by utilizing both manual and computerized spreadsheet applications; assists other accounting staff and departmental management in the preparation of reports and presentations to City management and the City Council; researches and gathers information from a variety of sources for the completion of forms or preparation of reports.
  4. Performs a full range of customer service duties related to area of assignment; provides information to the public, other governmental agencies, and City staff requiring the use of independent judgment and the interpretation of a variety of policies, rules, and procedures.
  5. Provides technical assistance and expertise to other staff; provides training in completing assigned tasks.
  6. As assigned, performs a range of technical and complex clerical accounting duties in support of the utility billing function; provides customer service in support of the utility billing function; receives and processes payments in person and through the mail as well as automatic draft/credit card payments; issues receipts; balances cash and prepares bank deposits; enters returned payments and sends notifications as necessary; processes completed work orders including to set up new water, sewer, and solid waste accounts and to close accounts; creates work orders for meter readings; generates utility bills; processes utility billings including delinquency notices, final bills, and turn off notices; generates and applies charges for dumpster accounts including to open and close specific garbage accounts for special charging, apply specific charges, and refunds deposits; generates reports for utility billing, solid waste, public works, engineering, and parks and recreation; performs month end balancing including to create, verify, and reconcile journal entries for month end balancing; reconciles dumpster income from deposits.
  7. As assigned, performs a range of technical and complex clerical accounting duties in support of the City’s accounts payable function; receives, processes, and reviews invoices for proper coding, signature approval, applicable sales tax, and arithmetic; enters invoices, check requests, and purchase orders for payment; balances and runs checks; match checks to backup documents for approval; logs in approved checks and prepares for mailing; checks monthly statements for outstanding invoices; files and copies records; sets up new vendors including inputting data into system and sending W-9 packet; prepares federal and state reports including sales tax, 1099’s, SB542, and vendor garnishments; monitors and reviews bank card statements and reports ensuring all backup and coding are included; codes, approves invoices, and prepares spreadsheets for fleet fuel bills, telephone, gas, electricity, rents, tool leases, and storage; answers questions from departments and vendors regarding payment status for invoices.
  8. As assigned, performs a range of technical and complex clerical accounting duties in support of the payroll function; inputs employee time sheets and verifies hours and time off; updates employee leave balances and related payroll records including use of vacation, sick leave, and related benefits; balances spreadsheets and payroll reports; processes status changes and calculates wage assignments; processes payroll checks through financial accounting system; distributes checks; prepares payments for third party vendors; responds to employee questions related to timesheets or use of paid leave.
  9. As assigned, performs a range of technical and complex clerical accounting duties in support of the business license function; reviews and processes new business license applications and renewals and home occupation permit requests; enters information into system, makes changes and additions and inputs all data including money processed for business licenses; verifies deposit sheets received; enters license information; balances reports; prints business licenses and home occupation permits to be mailed to customers; mails renewals and past due notices; scans and indexes applications; prepares business license income reports.
  10. Performs a range of technical and clerical accounting duties in support of the operations of an assigned department; verifies department timesheets for accuracy and completeness and completes, reconciles, and balances payroll recap; processes departmental invoices including to confirm and verify invoice as to delivery, completion of work, and related items; analyzes revenue and expenditure reports including to check for line item accuracy and budget considerations; participates in the departmental budget process including to provide information and research questions.
  11. Performs a range of technical and clerical accounting duties in support of Finance and Information Services Department operations; generates journal entries for input, verifies for accuracy, and inputs into system; verifies daily bank deposits including to recount cash deposits and verify endorsements of check deposits; assists with cash receipts including inputting into system, checking for accuracy, and balancing report; assists with daily appends including verifying accuracy of prior days processing and appending through system; assists with accounts payable including opening mail, logging in invoices, and distributing to respective departments; counts petty cash at all departments including on and off-site locations.
  12. Performs the full range of Accounting Assistant I/II duties on a relief or support basis; may perform a variety of general office support functions including typing, record keeping, proofreading, forms generation, and preparation of periodic and special.
  13. Performs related duties as required.
QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:
Operations, services, and activities of assigned accounting system, function, or program area. Responsible technical accounting principles and practices used in financial record keeping, bookkeeping, and governmental and fund accounting. Methods and techniques of coding, verifying, balancing, and reconciling accounting records. Basic principles and practices of auditing. Mathematical principles. Principles and practices used in establishing and maintaining files and information retrieval systems. Principles and practices of fiscal, statistical, and administrative record keeping and reporting. Methods and techniques for basic report preparation and writing. English usage, spelling, grammar, and punctuation. Customer service techniques, practices, and principles. Methods and techniques of proper phone etiquette. Modern office procedures, methods, and equipment including computers. Computer applications such as word processing, spreadsheet, and database applications as well as financial and statistical software. Pertinent federal, state, and local laws, codes, and regulations.

Ability to:
Perform a variety of responsible technical accounting duties in support of assigned accounting system, function, or program area. Perform a variety of accounting, fiscal, and statistical record keeping duties including to prepare, maintain, and reconcile a variety of records and files. Participate in the preparation of a variety of administrative and financial reports. Review financial records, reports, and related documents, identify discrepancies, and resolve problems related to assigned area of responsibility. Research, compile, and interpret a variety of information and make appropriate recommendations. Work independently in the absence of supervision. Plan and organize work to meet changing priorities and deadlines. Perform mathematical calculations quickly and accurately including to add and subtract, multiply and divide, and calculate percentages, fractions, and decimals. Understand the organization, operation, and services of the City and of outside agencies as necessary to assume assigned responsibilities. Understand and apply pertinent laws, codes, and regulations as well as organization and unit rules, policies, and procedures with good judgment. Implement and maintain filing systems. Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person. Compile a variety of information and records and exercise good judgment in maintaining information, records, and reports. Deal successfully with the public, in person and over the telephone; respond tactfully, clearly, concisely, and courteously to issues, concerns, and needs. Work cooperatively with other departments, City staff and officials, and outside agencies. Operate and use modern office equipment including a computer and various software packages. Use applicable office terminology, forms, documents, and procedures in the course of the work. Type and enter data at a speed necessary for successful job performance. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training:
Equivalent to the completion of the twelfth grade supplemented by college level course work in bookkeeping, accounting, business administration, or a related field.

Experience:
Three years experience performing increasingly responsible accounting support services.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office environment with extensive public contact and constant interruptions.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

Human Resources Division   
   (925) 516-5191
150 City Park Way   
TTD
   (925) 516-5409
Brentwood, CA 94513  
  (925) 516-5446