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Current Council Agenda and Past Meeting Information

City Council
4th Quarter

October 14 October 28 November 11 November 18s
November 25 December 9 December 23
October 14, 2008

Subject

Legend: Y=Yes N=No A=Absent Absn=Abstain

Becnel
Brockman
Richey
Stonebarger
Taylor
1. Approved minutes of the City Council/Redevelopment Agency meeting of September 23, 2008.  (M. Wimberly) Y Y Y Y Y
2. Adopted Resolution 2008-242 approving the purchase of playground apparatus for Apple Hill Park from Miracle Playsystems Inc. and authorizing the City Manager or her designee to execute a purchase order in the amount of $58,885.25 and necessary documents and amend the budget sheet for Parks Play Equipment Replacement CIP Project Number 352-52410.   (C. Bronzan/R. Stromgren/B. Margesson) Y Y Y Y Y
3. Adopted Resolution 2008-243  approving and authorizing the City Manager to sign Amendment No. 1 to Affordable Housing Agreement between the City of Brentwood and Discovery Builders, Inc., for Subdivision 8954 (Prewett Ranch) (C. McCann/K. Reed) Y Y N Y Y
4. Adopted Resolution 2008-244 approving Temporary Use Permit No. 08-16 allowing the Chamber of Commerce to close several downtown streets and temporarily establishing no parking restrictions and tow away zones, as part of allowing the use of City-owned property for the Hometown Halloween for one day, Saturday, October 25th, between the hours of 4:00 pm and 8:30 pm., located within the downtown. (C. McCann/J. Zilm) Y Y Y Y Y
5. Adopted Resolution 2008-245 accepting off-site public utility improvements for maintenance; accepting the Maintenance Bond; and releasing the Improvement Securities for Encroachment Permit No. 08-91, Lighthouse Baptist Church, located at 2250 Jeffery Way.  (B. Grewal/H. Silfies) Y Y Y Y Y
6. Adopted Resolution 2008-246 accepting the work performed by MCK Services, Inc. for the 2008 Pavement Management Program, CIP Project No. 336-30830, and directing the City Clerk to file a Notice of Completion with the County Recorder.  (B. Grewal/A. Salam) Y Y Y Y Y
7. Adopted  Resolution 2008-247 to adjust the employer health benefits contribution for all sworn and non-sworn staff as provided in Brentwood Employees’ Association (Miscellaneous and Public Works Divisions) and Brentwood Mid-Management Groups bargaining unit labor agreements extended through June 30, 2009; and the 2008/09 – 2011/12 Brentwood Police Officers Association bargaining unit labor agreement.  (K. Chew/P. Standley) Y Y Y Y Y
8. Adopted Resolution 2008-248 approving and authorizing the City Manager or designee to execute a Reimbursement Agreement with New Urban Communities Partners, in an amount not to exceed $185,143.75; and (2) Resolution 2008-249  approving and authorizing the City Manager or designee to execute a Professional Services Agreement with Raney Planning & Management, Inc. for preparation of the Environmental Impact Report related to the Sciortino Ranch project, in an amount not to exceed $148,115.  (C. McCann/E. Nolthenius) Y Absn Y Y Y
9. Adopted Resolution 2008-249 1) approving the contract documents, awarding the bid and authorizing the City Manager or designee to execute a construction contract and necessary documents with Enterprise Roofing Service, Inc. for Bid Package #1, Re-roofing work associated with the Library Relocation project, CIP No. 337-37194, in an amount of $47,745, plus a 10% contingency of $4,774.50, for a total amount of $52,519.50 and 2) Adopted Resolution 2008-251 amending the CIP Budget Sheet for the Library Relocation project, CIP No. 337-37194.  (K. Chew/G. Leech) Y Y N N Y
10. Approved warrants from Warrant lists dated September 10; September 17 and September 24, 2008. (P. Ehler/L. Schelbert) Y Y Y Y Y
11. Adopted Resolution 2008-250 amending the 2008/2009 Cost Allocation Plan and Schedule of City Fees to include fees associated with the use of the Brentwood Senior Activity Center, Summerwood Park, Brentwood Family Aquatic Complex, Heritage High School Pool, the City’s mobile stage/portable bleachers and facility rentals.  (C. Bronzan/P. Scherff) Y Y Y Y Y
12. Accepted Informational presentation on the Code Enforcement Program (C. McCann/L. Kidwell) Y Y Y Y Y
13. Received verbal report on the City’s financial condition (P. Ehler) Y Y Y Y Y
October 28, 2008

Subject

Legend: Y=Yes N=No A=Absent Absn=Abstain

Becnel
Brockman
Richey
Stonebarger
Taylor
1. Approve minutes of the City Council/Redevelopment Agency meeting of October 14, 2008. (M. Wimberly) Y Y Y Y Y
2. Adopted Resolution 2008-251 approving and authorizing the City Manager to execute Amendment No. 2 to the Contract for Janitorial Services with Dependable Janitorial Services increasing the contract by $12,862, from a total contract amount of $318,032 to $330,894 for changes in janitorial services at the Brentwood Family Aquatic Complex; and the Brentwood Education and Technology Center through fiscal year 2009/10. (C. Bronzan/R. Stromgren/M. Azamey) Y Y Y Y Y
3. REMOVED FROM THE AGENDA Adopt Resolutions accepting all offers of dedication for rights-of-way, easements, parcels of land and other rights as shown on the Final Maps; accepting all public improvements for maintenance; accepting the Subdivision Maintenance Bonds; and releasing the Subdivision Improvement Securities for Deer Ridge Subdivision Nos. 8310 Phase II and 8493, located south of Balfour Road and west of Concord Avenue, developed by California Sun-Brentwood, LLC. (B. Grewal/D. Galey)  
4.  Adopted Resolution 2008-252 approving City Council/Administrative Policy No. 10-17, Identity Theft Prevention Program – Red Flags. (P. Ehler/D. Davies) Y Y Y Y Y
5.  Adopted Resolution 2008-253 replacing in its entirety City Council/Administrative Policy No. 20-3 Gifts and Repealing Resolution No. 81-34. (P. Ehler/D. Davies) Y Y Y Y Y
6.  Adopted Resolution 2008-254 approving Temporary Use Permit No. 08-18, allowing the Chamber of Commerce to close several downtown streets and temporarily establishing no parking restrictions and tow away zones, as part of allowing the use of City-owned property for the 26th Annual Holiday Parade for one day, Saturday, November 22nd, between the hours of 4:00 pm and 6:00 pm, located within the downtown. (C. McCann/J. Zilm) Y Y Y Y Y
7.  Adopted Resolution 2008-255 Authorizing the City Manager or designee to sign contracts with AT&T to provide phone and data line services to the City of Brentwood through the State of California – negotiated contract CALNET 2. (P. Ehler/Y. Cho) Y Y Y Y Y
8.  Adopted Resolution 2008-256 authorizing a budget amendment and related expenditure from the City’s Agricultural Land Trust Fund 263 in the amount of $2,735,000 for the purchase of a 206-acre agricultural conservation easement for Assessor’s Parcel Number 015-060-010 by the Brentwood Agricultural Land Trust (BALT) in accordance with the direction of the Agricultural Enterprise Committee. (C. McCann/L. Maurer) Y Y Y Y Y
9. Approved  warrants from Warrant lists dated October 1, and October 8, 2008. (P. Ehler/L. Schelbert) Y Y Y Y Y
10. Received report on Police benchmarks, approved the following benchmarks: a) Response times; b) Incidents of crime and crime rates; c) Workload; and d) Clearance rates, and directed staff to present an annual benchmark report to Council in a public safety workshop, prior to the preparation of the recommended budget.   (P. Ehler/M. Evenson) Y Y Y Y Y
November 11, 2008

Subject

Legend: Y=Yes N=No A=Absent Absn=Abstain

Becnel
Brockman
Richey
Stonebarger
Taylor
Meeting cancelled          
November 18, 2008

Subject

Legend: Y=Yes N=No A=Absent Absn=Abstain

Becnel
Brockman
Richey
Stonebarger
Taylor
1. Approved minutes of the City Council/Redevelopment Agency meeting of October 28, 2008. (M. Wimberly) Y Y Y Y Y
2. Received and filed the 2008 Cornfest Evaluation Report. (C. McCann/L. Maurer) Y Y Y Y Y
3. Received and filed report on Financial Awards Received by the City’s Finance and Information Systems Department. (P. Ehler/K. Breen) Y Y Y Y Y
4. Approved the reappointment of Valerie Smith to a new term on the Brentwood Advisory Neighborhood Committee (BANC). (P. Scherff/B. Gary) Y Y Y Y Y
5. Adopted Resolution 2008-257 authorizing the City Manager to execute an Employment Agreement between the City and Mark Evenson, Chief of Police. (D. Landeros) Y Y Y Y Y
6.  Adopted Resolution 2008-258 approving and authorizing the City Manager or designee to execute the Second Amendment to Agreement for Maintenance and Electrical Facility Cost Sharing of the State Route 4 Bypass in the City of Brentwood. (B. Grewal/D. Galey) Y Y Y Y Y
7.  Adopted Resolution 2008-259 approving and authorizing the City Manager or designee to execute a Reimbursement Agreement and necessary documents with Discovery Builders, Inc., Subdivision Map No. 8954, consisting of 240 units, located between Lone Tree Way and Grant Street, east of Tilton Lane for costs associated with Master Plan Facility Improvements. (B. Grewal/L. Vargas) Y Y Y Y Y
8.  Adopted Resolution 2008-260 approving and authorizing submittal of form titled “Local Assistance EEM Projects CWA Cycle 6 Budget Authority Lapsing June 30, 2009” requesting an extension for completion of landscaping the median on Sand Creek Road west from Fairview Avenue and authorizing the City Manager or designee to execute and submit all documents which may be necessary to apply for the extension. (B. Grewal/L. Vargas) Y Y Y Y Y
9.  Adopted Resolution 2008-261 approving and authorizing the City Manager or designee to execute Amendment No. Two to Amend the Agreement for Professional Services with Bellecci & Associates for the John Muir Parkway Extension/Foothill Drive – Phase I, CIP Project No. 336-31640, in the amount of $31,446.80. (B. Grewal/A. Salam) Y Y N Y Y
10.  Adopted Resolution 2008-262 accepting the Zone 2.3 Booster Pump Station, Zone 2.3 Reservoir and Zone 3.3 Hydropneumatic Pump Station Master Planned Water Facilities, constructed as a part of the Vineyards at Marsh Creek, Subdivision No. 8796. (B. Grewal/D. Galey) Y Y Y Y Y
11.  Adopted Resolution 2008-263 accepting public improvements for maintenance and reducing the Subdivision Improvement Securities for Deer Ridge Country Club, Village H-1-A Unit 2, Lafferty Homes, Subdivision No. 8545, located south of Foothill Drive and west of Concord Avenue. (B. Grewal/D. Galey) Y Y Y Y Y
12.  Adopted Resolution 2008-264 approving and authorizing the City Manager to execute Amendment No. 1 to the Assistance Agreement between the State of California Department of Parks and Recreation and the City of Brentwood for Stabilization of the John Marsh House and to allow the City Manager to take all actions in furtherance of the agreement for the remainder of the term of the Assistance Agreement. (C. Bronzan) Y Y Y Y Y
13.  Adopted Resolution 2008-265 adopting a Conflict of Interest Code applicable to certain designated officials and employees, pursuant to section 87300 of the Government Code and repealing Resolution 2006-280. (K. Chew/M. Wimberly) Y Y Y Y Y
14. 1)  Adopted Resolution 2008-266 authorizing the Director of Finance and Information Systems to approve, file, and release liens for past due property related administrative citations and

2)  Adopted Resolution 2008-267 approving amendments to City Council/Administrative Policy No. 10-15, Collection Policy, allowing the Director of Finance and Information Systems to approve, file, and release liens for past due property related administrative citations (P. Ehler/K. Breen)

Y

 

Y

Y

 

Y

Y

 

Y

Y

 

Y

Y

 

Y

15.  Adopted Resolution 2008-268 rejecting the bid of R.W. Painting for Bid Package No. 3 (Tackable Panels and Painting) as non-responsive and approving the contract documents, awarding the bids and authorizing the City Manager or designee to execute construction contracts and necessary documents for the Library Relocation Project, CIP No. 337-37194 for bid packages #2 - #9, for $387,268 plus a 10% contingency of $38,726.80 for a total amount of $425,994.80 and authorize the Director of Finance and Information Systems to facilitate internal loans for the Library Relocation Package. (K. Chew/G. Leech) Y Y N N Y
16.  Adopted Resolution 2008-269 approving and authorizing the City Manager or designee to execute Amendment No. 1 to the Agreement with Enterprise Roofing Service, Inc., in the amount of $18,348.00, plus a 10% contingency of $1,834.80 for a total amount of $20,182.80 for the Library Relocation project, CIP No. 337-37194. (K. Chew/G. Leech) Y Y N N Y
16A. Authorized staff to negotiate terms of an irrigation water conveyance agreement between the City of Brentwood and Mark Harris, property owner of 100 Balfour Road. (C. McCann/P. Eldredge/L. Maurer) Y Y Y Y Y
17. Redevelopment Agency Consent Calendar Item - Approved warrants from Warrant lists dated October 15, October 22, and October 29, 2008. (P. Ehler / L. Schelbert) Y Y Y Y Y
18. Directed staff to implement a phased approach for the Civic Center consisting of building the City Hall and Community Center as Phase 1; and the Parking Structure as Phase 2   (D. Landeros/G. Leech) Y Y N Y Y
19. Approve that Council appoint a Local Preference Program Ad Hoc Subcommittee to examine the charter city issue with the following ultimate goals: 1) Receive report from the Subcommittee; 2) If Council desires further research into becoming a charter city, establish a new ad hoc subcommittee to examine specifically that issue; and 3) Direct the new subcommittee to report back to the Council in early 2009, as part of the Council’s goal setting for 2009/10. Y Y Y Y Y
November 25, 2008

Subject

Legend: Y=Yes N=No A=Absent Absn=Abstain

Becnel
Brockman
Richey
Stonebarger
Taylor
Meeting cancelled          
December 9, 2008

Subject

Legend: Y=Yes N=No A=Absent Absn=Abstain

Becnel
Brockman
Richey
Stonebarger
Taylor
1A. Approve minutes of the City Council/Redevelopment Agency special meeting held November 18, 2008. (M. Wimberly) Y Y Y Y Y
1B. Adopted Resolution 2008-270 reciting the facts of the General Municipal Election held on November 4, 2008, declaring the result and such other matters as provided by law. (K. Chew/M. Wimberly) Y Y Y Y Y
A. Selection of a Vice Mayor - Selected Erick Stonebarger as Vice Mayor Y Y Y Y Y

1. Approved the reappointment of Claudette Naturel-Staton, Johnny Staton and Stephen Smith to new terms on the Brentwood Advisory Neighborhood Committee (BANC). (C. Bronzan/B. Gary)

Y Y Y Y Y
2. Received and filed the City of Brentwood Sports Philosophy. (C. Bronzan/S. Barry) Y Y Y Y Y
3. Adopted Resolution 2008-271 approving and authorizing continued participation in the Regional High Efficiency Clothes Washer Rebate Program in collaboration with other municipal water agencies and Pacific Gas and Electric Company (PG&E) in the amount of $45,000, and authorizing the City Manager or her designee to execute and submit all necessary documents to participate in the Regional High-Efficiency Washing Machine Rebate Program (HEW). (B. Grewal/E. Brennan/D. Williford) Y Y Y Y Y
4. Adopted Resolution 2008-272 approving a fee waiver request from Contra Costa County for $3,946.46 for the use of City facilities for Brentwood Public Library Special Events, and California Offenders Program Services; and $1,379.52 for Delta Community Services Inc. (DCSI) staff meetings, Hi-Cap Insurance Counseling and fundraisers for January 1 – June 30, 2009. (C. Bronzan/O. Alvarez) Y Y Y Y Y
5. Adopted Resolution 2008-273 amending the City of Brentwood Council/Administrative Policy No. 90-3, Section No. 15 related to establishing an Activity Code of Conduct. (C. Bronzan/S. Barry) Y Y Y Y Y
6. Adopted Resolution 2008-274 amending the CIP Budget Sheet with an increase of $8,705 to the Communication Tower Antenna Installation Project for a total cost of $36,905. (M. Evenson/T. Hansen) Y Y Y Y Y
7.  Adopted Resolution 2008-275 approving the revised classification description for Project Services Specialist and repealing the classification description and salary range for Project Services Manager. (K. Chew/P. Standley) Y Y Y Y Y
8.  Adopted Resolution 2008-276 approving and authorizing the City Manager or designee to execute two Grant of Easements and any necessary related documents with Trilogy Vineyards, LLC for air space over Fairview Avenue south of Balfour Road for golf cart/pedestrian bridges. (B. Grewal/P. Eldredge) Y Y Y Y Y
9.  Adopted Resolution 2008-277 approving and authorizing the City Manager or designee to execute the Operation and Maintenance Agreement for the Detention Basin (APN#017-670-040) and any necessary related documents with Pulte Homes Corporation; and to convey the Grant of Easement for irrigation, maintenance and access purposes for the same Detention Basin (APN#017-670-040) through the City owned Park to Pulte Homes Corporation (“Developer”) as part of Subdivision No. 8311 (APN#017-080-006), located south of Sand Creek Road. (B. Grewal/D. Boskovic) Y Y Y Y Y
10.  Adopted Resolution 2008-278 accepting the work performed by Delta Excavating, Inc. for the Downtown Infrastructure, CIP Project No. 562-56382, and directing the City Clerk to file a Notice of Completion with the County Recorder. (B. Grewal/A. Salam) Y Y Y Y Y
11.  Adopted Resolution 2008-279 approving a plan for the use of the 2008/09 Proposition 1B transportation funds, authorizing the City Engineer to submit the plan to the State Department of Finance and amending the CIP Budget Sheet for the John Muir Parkway Extension/Foothill Drive-Phase I, CIP Project No. 336-31640 to reflect project funding from this source. (B. Grewal/D. Galey) Y Y Y Y Y
12.  Adopted Resolution 2008-280 accepting the American Avenue improvements constructed as a part of the Heritage High School project by Liberty Union High School District. (B. Grewal/D. Galey) Y Y Y Y Y
13.  Adopted Resolution 2008-287 approving and authorizing the City Manager or designee to execute a Contract for Landscape Maintenance Services with East Bay Construction Company in the amount of $2,103,051.91, plus a 10% contingency of $210,305.19 for a total not to exceed contract amount of $2,313,357.10 for citywide Lighting and Landscape Districts (LLDs) and authorize the City Manager or designee to approve necessary documents for the base bid, extra work, and extensions as appropriate. (C. Bronzan/R. Stromgren) Y Y Y Y Y
14.  Adopted Resolution 2008-288 approving and authorizing the City Manager or designee to execute a Contract for Landscape Maintenance Services with American Civil Constructors (ACC) in the amount of $2,021,709.42, plus a 10% contingency of $202,170.94 for a total not to exceed contract amount of $2,223,880.36 for citywide Parks and authorize the City Manager or designee to approve necessary documents for the base bid, extra work, and extensions as appropriate. (C. Bronzan/R. Stromgren) Y Y Y Y Y
15.  Adopted Resolution 2008-289 approving and authorizing the City Manager or designee to execute a Contract for Landscape Maintenance Services with Sycamore Landscaping Corporation in the amount of $822,119.55, plus a 10% contingency of $82,211.96 for a total not to exceed contract amount of $904,331.51 for citywide Right-of-Ways and authorize the City Manager or designee to approve necessary documents for the base bid, extra work, and extensions as appropriate. (C. Bronzan/R. Stromgren) Y Y Y Y Y
16.  Adopted Resolution 2008-290 approving and authorizing the City Manager or designee to execute Amendment No. 3 to the Amended and Restated Contract for Landscape Maintenance with West Coast Arborists, Inc. in the amount of $114,601 for a total contract amount not to exceed $637,301 and extending the term of the contract from January 1, 2009 to June 30, 2009. (C. Bronzan/R. Stromgren) Y Y Y Y Y
17.  Adopted Resolution 2008-291 amending City Council/Administrative Policy No. 10-11 Authorized City Officials, Executives, and Employees regarding Warrants, Banking, Trust and Investment Accounts. (P. Ehler/D. Davies/M. Huber) Y Y Y Y Y
18.   Adopted Resolution 2008-281 authorizing: (1) the acceptance of the grant award from the State of California Office of Traffic Safety (OTS) in the amount of $10,547.78 for the Sobriety Checkpoint Mini-Grant Program for 2008-2009; (2) the Chief of Police or his designee to sign a funding agreement with the State of California Office of Traffic Safety (OTS) and any other documents necessary to implement the program; and (3) an amendment to the 2008/09 Operating Budget increasing revenues and expenses by $10,548 for the Sobriety Checkpoint Mini-Grant Program. (M. Evenson/C. Hirsch) Y Y Y Y Y
19.  Adopted Resolution 2008-282 Rejecting the Bid of A Quality Heating and Air for Bid Package No. 7 (Mechanical) as Non-responsive and Approving the Contract Documents, Awarding the Bid and Authorizing the City Manager or Designee to Execute Construction Contract and Necessary Documents to Skelton Heating and Air for the Library Relocation Project, CIP No. 337-37194, for Bid Package #7 in the amount of $50,800 plus a 10% contingency of $5,080, for a total amount of $55,880 and authorize the Director of Finance and Information Systems to facilitate internal loans for the Library Relocation Package. (K. Chew/G. Leech) ABSN Y Y Y Y
20.  Adopted Resolution 2008-283 authorizing the City Manager or designee to include Bid Alternate in the contract with Alhambra Electric to update and replace the existing security system at the Brentwood Family Aquatic Complex by change order in the amount of $24,468 plus a 10% contingency of $2,446.80 for a total change order amount of $26,914.80 and a total contract amount of $466,778. (C. Bronzan/P. Scherff) Y Y Y Y Y
21.  Adopted Resolution 2008-284 approving a Memorandum of Understanding between the City of Brentwood and the Brentwood Senior Citizens Club, Inc. regarding running a wide variety of programs, activities, and services at the Brentwood Senior Activity Center and approving a fee waiver for the term of January 1, 2009 to June 30, 2009 in the amount of $23,514.68. (C. Bronzan/M. Kaiser) Y Y Y Y Y
22.  Adopted Resolution 2008-285 approving and authorizing City Manager or her designee to execute Amendment No. 5 to Purchase Agreement with Pizzagoni Family, Inc., for an extension of the City’s Option to Repurchase period by 180 days from issuance of building permits, for site at Sunset Industrial Complex and for a reduction by 180 days for issuance of a Certificate of Occupancy, and directing staff to take actions and authorizing the City Manager to execute documents necessary for the amendment. (C. McCann/G. Rozenski) Y Y Y Y Y
23.  Adopted Resolution 2008-286 1) approving and authorizing the City Manager to sign a contract with CRW Systems, Inc. in the amount of $250,600, plus a 15% contingency, for a total amount of $288,190 to provide Development Services Software, CIP Project No. 337-37197, and authorizing the City Manager to execute any necessary contract amendments up to the amount of the contingency and 2) amending the CIP Budget Sheet for Development Services Software, CIP Project No. 337-37197. (C. McCann/L. Kidwell) Y Y Y Y Y
24. Accepted of Redevelopment Agency’s Blight Progress Report, Property Report and Housing Activities Report for Fiscal Year Ending 2008. (C. McCann/G. Rozenski) Y Y Y Y Y
25. Approved warrants from Warrant lists dated November 05, November 12, and November 19, 2008. (P. Ehler/L. Schelbert) Y Y Y Y Y
26. Adopted Resolution 2008-292 adopting a mitigated negative declaration and

 Introduced and waived first reading of Ordinance 860 rezoning (RZ 07-08) the Ferro/Ronconi project, a proposed subdivision of approximately 42 acres into 160 single-family residential lots, located at the northeast corner of Balfour Road and Griffith Lane. (C. McCann/E. Nolthenius)

Y

Y

Y

Y

N

N

Y

Y

Y

Y

27. Received the Independent Auditors Report and Comprehensive Annual Financial Report for Fiscal Year 2007/2008. (P. Ehler/K. Breen) Y Y Y Y Y
28. Received the Redevelopment Agency Financial Statements and Redevelopment Agencies Financial Transactions Report to the State Controller’s Office for Fiscal Year 2007/2008. (P. Ehler/K. Breen) Y Y Y Y Y
December 23, 2008

Subject

Legend: Y=Yes N=No A=Absent Absn=Abstain

Becnel
Brockman
Richey
Stonebarger
Taylor
Meeting cancelled          
 

City Administration
City of Brentwood City Council
150 City Park Way
Brentwood, CA 94513
(925) 516-5440
Fax (925) 516-5441
E-mail allcouncil@brentwoodca.gov