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REDEVELOPMENT AGENCY AGENDA ITEM NO. 2

Meeting Date: January 25, 2005

Subject/Title: Authorize Executive Director to execute a Professional Services Agreement with Raney Planning & Management, Inc., (RPM) to prepare the required Environmental Impact Report for the Brentwood Downtown Specific Plan.

Prepared by: Gina Rozenski, Redevelopment Manager

Submitted by: Howard Sword, Community Development Director

RECOMMENDATION
Authorize the Executive Director to execute a professional services agreement between Raney Planning and Management, Inc. (RPM), and the Brentwood Redevelopment Agency in the amount of $93,130.00 to prepare the required Environmental Impact Report for the Brentwood Downtown Specific Plan, authorize the Executive Director to execute change orders up to 10% of the contract amount, and approve a Resolution authorizing the Agency Treasurer to use Funds from the Redevelopment Agency of the City of Brentwood Tax Allocation Bonds, Series 2001, to fund this Agreement.

PREVIOUS ACTION
• The City Council on March 11, 2003, approved a contract with Freedman Tung and Bottomley to prepare Specific Plans for the Downtown, Brentwood Boulevard Corridor and Empire Triangle areas.

• A public workshop was held on October 2, 2003, to discuss preliminary planning concepts for the Downtown, Brentwood Boulevard Corridor and Empire Triangle Specific Plans.

• The City Council and Planning Commission on January 27, 2004, held a joint workshop to review the progress of the Downtown Specific Plan.

• The City Council and Planning Commission on February 17, 2004, held a joint workshop to review the progress of the Brentwood Boulevard and Empire Triangle Specific Plans.

• A public workshop was held on May 19, 2004, for the community to provide input on the visual character and economic conditions of the Downtown Specific Plan.

• A public workshop was held on June 2, 2004, for the community to further discuss the visual character and the “Brentwood Way” for the Downtown Specific Plan.

• A public workshop was held on June 30, 2004, for the community to finalize their recommendations on the visual character and economic conditions of the Downtown Specific Plan.

• A joint City Council/Planning Commission workshop was held on August 18, 2004, to present the consultant’s recommendations on visual character, economic conditions and the “Brentwood Way” for the Downtown Specific Plan.

• The City Council on September 14, 2004, approved another contract with Freedman Tung and Bottomley and Gruen Gruen + Associates to complete the Specific Plans.

• Staff has been continually meeting the Freedman Tung and Bottomely and Gruen Gruen + Associates to review the preparation of the Downtown Specific Plan.

BACKGROUND
The City and its consultants, Freedman Tung and Bottomley and Gruen Gruen + Associates, have been working on the preparation of the Downtown Specific Plan for the past twenty two months. The first three months were primarily spent gathering, photographing and documenting information. The next four months were spent on City staff and consultant’s efforts to formulate basic concepts for the Specific Plan and to perform market and economic analyses. Joint workshops with the Council and Planning Commission, and community workshops attended by more than 75 people at each, were held on October 2, 2003, January 27, 2004, February 17, May 19, June 2, June 30 and August 18. Community consensus supporting the vision and recommendations for the Downtown Specific Plan was achieved by the end of the final workshop. The Council and Planning Commission directed staff and consultants to move forward to complete the technical aspects of the work.

A full Environmental Impact Report is necessary for the adoption of the Downtown Specific Plan since the Specific Plan will be changing land use designations in the General Plan. Staff anticipates the environmental analyses for the proposed project to focus on aesthetics, air quality, land use, transportation and circulation, project alternatives and other statutorily required sections. The Notice of Preparation scoping process has already begun. The tentative schedule for completion of the environmental documents is August 2005.

Raney Planning & Management (“RPM”) specializes in CEQA processing and documentation and, because they have worked on various projects in Brentwood, specifically in the Downtown District, they are familiar with the environmental issues of Brentwood. Based of their qualifications and expertise, we are recommending RPM for the preparation of the required EIR for this project.

FISCAL IMPACT
Staff is proposing the Executive Director be authorized to execute the contract in the amount of $93,130 and change orders up to 10% of the contract amount, for a not-to-exceed amount of $102,443.00. The Brentwood Redevelopment Agency has been very involved in the preparation of the Downtown Specific Plan. At its annual priority setting workshop of April 2004, the Agency reserved $290,000 of its 2001 Tax Allocation Bond proceeds for environmental, traffic, parking and economic studies for the Downtown District. This contract shall be funded entirely by the Redevelopment Agency’s Tax Allocation Bond proceeds.

Attachments:
Resolution
Professional Services Agreement

RESOLUTION NO. RA-

A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF BRENTWOOD AUTHORIZING THE AGENCY TREASURER TO USE A PORTION OF THE AGENCY’S 2001 TAX ALLOCATION BONDS PROCEEDS TO FUND THE PROFESSIONAL SERVICES AGREEMENT WITH RANEY PLANNING AND MANAGEMENT, INC., TO PREPARE AN ENVIRONMENTAL IMPACT REPORT FOR THE DOWNTOWN SPECIFIC PLAN

WHEREAS, the Redevelopment Agency of the City of Brentwood (“Agency”) adopted its amended 2004-2005 Budget on June 8, 2004, by Resolution No. RA-83; and

WHEREAS, the Agency desires to memorialize its expenditure approvals for redevelopment programs and activities that are funded by the Agency’s 2001 Tax Allocation Bond Proceeds that promote, establish, develop and support economic development, business and affordable housing opportunities within the Merged Redevelopment Project Areas; and

WHEREAS, the preparation of an environmental impact report is necessary to analyze land use, aesthetics, air quality, transportation and circulation, project alternatives, and other statutorily required sections for the Downtown Specific Plan; and

WHEREAS, the Agency desires to fund the environmental impact report and studies necessary for the Downtown Specific Plan.

NOW, THEREFORE BE IT RESOLVED that the Redevelopment Agency of the City of Brentwood authorizes the Agency Treasurer to use a portion of the Agency’s 2001 Tax Allocation Bond Proceeds to fund the professional services agreement with Raney Planning and Management, Inc., to prepare the required environmental impact report for the Downtown Specific Plan in the amount of $93,130.00, plus a 10% contingency.

PASSED, APPROVED AND ADOPTED by the Redevelopment Agency of the City of Brentwood at a regular meeting held on the 25th day of January 2005, by the following vote:

PROPOSAL TO PREPARE AN
ENVIRONMENTAL IMPACT REPORT

Brentwood Downtown Specific Plan

Submitted to:
City of Brentwood
Community Development Department
104 Oak Street
Brentwood, CA 94513

Submitted by:
Raney Planning & Management, Inc.
1401 Halyard Drive, Suite 120
West Sacramento, CA 95691
Office: (916) 372-6100
Fax: (916) 372-6111
info@raneymanagement.com

Contacts:
Tim Raney, AICP
President

Cindy Gnos, AICP
Division Manager

TABLE OF CONTENTS

I. Project Overview and Approach
1
II. Technical Scope of Services
2
III. Firm Qualifications and the RP&M Team
11
IV. Schedule
15
V. Cost Proposal
16

Appendix A: Traffic Scope

Appendix B: Air Quality Scope

I. PROJECT OVERVIEW & APPROACH

Raney Planning & Management, Inc. (RP&M) has prepared this proposal and scope of services to complete an Environmental Impact Report for the Downtown Specific Plan in the City of Brentwood. For this proposal, we have assembled a team of well-qualified technical experts to supplement our firm’s experience, skills and expertise in preparing environmental documents. We believe that we have the ability to deliver a unique, unmatched, and ultimately successful product and a process to the City. We are pleased to have this opportunity to submit our proposal to you for your consideration.

The Downtown Specific Plan is a policy-level document intended to guide the growth and development of the downtown area within the City of Brentwood.

APPROACH

RP&M proposes a programmatic EIR that will provide a comprehensive analysis of the anticipated environmental effects associated with buildout of the proposed project. Analysis in the EIR will include assessment of the individual and cumulative environmental effects of the Downtown Specific Plan. The Draft EIR, Final EIR, and related work products will be prepared in accordance with the criteria, standards, and provisions of the California Environmental Quality Act of 1970 (CEQA), Section 21000 et seq. of the Public Resources Code and the State CEQA Guidelines (California Code of Regulations Section 15000 et seq.), and the regulations requirements and procedures of the City of Brentwood.

RP&M understands that the primary environmental issues of concern for the Downtown Specific Plan are aesthetics, air quality, land use, and transportation and circulation. Cultural resources will be included as an optional chapter at the discretion of the City of Brentwood. In order to fully address these environmental issues of concern as they relate to the City of Brentwood, RP&M proposes to sub-contract with Fehr and Peers for the preparation of the traffic study, and with Don Ballanti for the preparation of the air quality study. RP&M will ensure that all of the pertinent environmental issues are addressed and that the technical reports are produced in an on-budget and on-schedule fashion.

RP&M firmly believes that the level of coordination between the City and the local citizens is directly proportional to the success of the project. RP&M intends on working closely with the specific plan team throughout the development and processing of the EIR. The expectation of RP&M is that we will serve as environmental review consultants to the City, and will make ourselves available to assist the City in any way necessary to facilitate the process.

RP&M recognizes that individuals and groups may provide a high level of scrutiny during the CEQA process for the proposed project. RP&M has extensive experience handling such controversies. RP&M operates under a belief that some dissent and unrest regarding a new project may potentially be eliminated by the early involvement of project stakeholders and concerned citizens. By allowing agencies, organizations, and individuals to comment on the project and participate throughout the processing of the project, RP&M is able to reduce the amount of conflict by providing involvement. This early involvement also provides RP&M with an idea of which issues will be of greatest concern to the public. By identifying these issues, RP&M can scrutinize the environmental documents to be sure that those issues were adequately addressed.

II. TECHNICAL SCOPE OF SERVICES

The following scope of services has been prepared for the City of Brentwood by RP&M to prepare the environmental impact report (EIR) for the Downtown Specific Plan. This scope of services identifies each task in the preparation of the necessary documents and includes an objective, approach, and work product associated with each task.

PROJECT INITIATION THROUGH INITIAL STUDY

Task 1.1 Project Initiation

Objective
The objective of this task is to conduct a start-up meeting with representatives from the City of Brentwood and the project team to coordinate and confirm assumptions regarding the proposed project and scope of the EIR, as well as obtaining information pertaining to the project site, including the technical studies prepared by the applicant to date.

Approach
RP&M will obtain and review available data for the Project area, as well as policy documentation from the City of Brentwood, Contra Costa County, Brentwood Union School District, and other agencies which may be affected by the proposed Project. The documents to be reviewed will include the Brentwood General Plan and General Plan EIR. RP&M also assumes that the Brentwood Downtown Specific Plan will include a great deal of information that will serve as the setting for the EIR. This information will become part of the foundation of the Downtown Specific Plan EIR and will be reviewed and incorporated into the analysis, as deemed appropriate.

Cindy Gnos, AICP and Division Manager of RP&M, will meet with City staff for purposes of reviewing the refined scope of work for the environmental document, providing RP&M with complete copies of all pertinent City documents and mapping, as well as materials and technical studies developed by the applicant to date. The RP&M team will review the project schedule and milestones as well as identify the role that each will play during the effort. During this meeting, RP&M will also work with City staff to identify the cumulative projects to be considered in the EIR, and the prospective description of Project alternatives.

Following a review of all materials and technical studies, RP&M will provide the City with a technical memorandum of any additional material or information needed. At this time, any necessary refinement to the scope of work must be made. RP&M will also review the comments received on the Notice of Preparation and consult with City staff to amend the scope of work as necessary to adequately address the comments.

Task 1.2 Project Description

Objective
The objective of this task is to prepare a draft project description in consultation with City staff and the specific plan team.

Approach
Based on our extensive CEQA experience, we have found that completing a draft of the project description during the project initiation phase greatly reduces the potential for project-related issues throughout the preparation of the environmental documents.

RP&M will work with City staff and the specific plan team to build upon the project description details for use in the EIR. The Project Description will detail the project location, background, and history of the project, intended uses, discretionary actions, characteristics, goals, and objectives, phasing, agreements, and permits and approval that are required for the Downtown Specific Plan based on available information. This section will include a summary of the local environmental setting for the project. The project description will also include a regional and project location map.

The draft project description will be submitted to the City for review and comment. RP&M will incorporate City modifications into the project description prior to incorporation into the Downtown Specific Plan EIR.

Task 1.3 Prepare Initial Study

Objective
The objective of this task is to prepare an Initial Study based on the checklist contained in Appendix G of the CEQA Guidelines and the standard City of Brentwood format.

Approach
RP&M will prepare an Initial Study to address the environmental effects of the proposed Downtown Specific Plan. The Initial Study will provide a discussion of the impacts related to development of the proposed project and will be used to focus the content of the Draft EIR onto those technical issues that may have significant impacts. A Draft Initial Study will be submitted to the City for review. Once comments on the draft Initial Study have been received and incorporated, a screencheck Initial Study will be submitted to the City for final review before printing the Final Initial Study, which will be provided to the public as an appendix to the Draft EIR.

ADMINISTRATIVE DRAFT EIR & DRAFT EIR

Task 2.1 Prepare Administrative Draft EIR

Objective
The objective of this task is to prepare an accurate, thorough, and complete Administrative Draft EIR for the proposed project.

Approach
RP&M will prepare the Administrative Draft EIR in accordance with CEQA. The Administrative Draft EIR will include all statutory sections required by CEQA, including the project description, setting, assessment of environmental impacts, identification of required mitigation measures for each of the environmental issues, and a complete list of the authors responsible for the environmental analysis. The EIR will also conform to the City of Brentwood’s preferred format.

The main purpose of the EIR will be to provide the public and decision-makers with a thorough, legally defensible environmental analysis of the proposed project. The report will be accurate and free of jargon so that the information it contains is readable and easy to use by the decision-makers as well as the public. Comments on the Notice of Preparation will be reviewed and incorporated, as appropriate. The Administrative Draft EIR will be reviewed with City staff and the project team for adequacy and accuracy.

The Downtown Specific Plan EIR will include the following sections:

• Aesthetics
• Air Quality
• Land Use
• Transportation and Circulation
• Cultural Resources (optional)

Task 2.1.1 Introduction, Scope, and Summary of EIR

The introduction will cite the provisions of CEQA and the City of Brentwood’s CEQA implementation procedures to which the proposed project is subject. This section will identify the intended uses of the EIR, agencies that may rely upon the EIR, purpose of the EIR and statutory authority, and summary of the scoping procedures as well as a list of the NOP comment letters and the concerns raised in the letters.

The EIR will also include a Summary section, to briefly describe in text the impacts and mitigation measures, as well as proposed mitigation monitoring. A summary table will be included, consisting of a matrix of impacts and mitigation measures, including levels of significance of impacts before and after mitigation. The summary table will include all mitigation measures applicable to the proposed project.

Task 2.1.2 Environmental Analysis

The environmental analysis for the proposed project will focus on aesthetics, air quality, land use, transportation and circulation, cultural resources (optional), project alternatives, and statutorily required sections. Some refinement to these issues may be required based on the comments that will be received during the NOP scoping process.

Information will be drawn from the City of Brentwood General Plan and the General Plan EIR as well as any other information pertinent to the project area. In addition to these citywide documents, RP&M will also review the technical studies prepared by the sub-consultant for traffic and circulation, as well as air quality. RP&M proposes to include the following chapters in the Downtown Specific Plan EIR:

a) Aesthetics
The Aesthetics chapter of the EIR will summarize existing regional and project area aesthetics and visual setting. The chapter will describe project specific aesthetics issues regarding development of the proposed project such as scenic vistas, trees, historic buildings, scenic highways, existing visual character or quality of the site and its surrounding areas, as well as light and glare. This chapter of the EIR will include an analysis of the existing setting, identification of the thresholds of significance, identification of impacts, and the development of mitigation measures and monitoring strategies. The chapter will focus on the Downtown Specific Plan design guidelines and the policies related to aesthetics.

b) Air Quality
The Air Quality chapter for the EIR will summarize the regional air quality setting, including climate and topography, existing ambient air quality, regulatory setting, and presence of any sensitive receptors such as hospitals, convalescent homes, and schools near the project or roads providing access to the project site. The chapter will include a review of the proposed grading and construction plans and will subsequently identify potential nuisance impacts during the construction period for neighboring properties. Microscale modeling of carbon monoxide levels will also be conducted near major intersections that would be affected by project traffic using the CALINE 4 computer model and traffic information provided by the project transportation consultant. The chapter will also include the preparation of an analysis of regional changes in emissions due to vehicular travel from the project for an appropriate horizon year using the URBEMIS2002 computer program. The level of significance of impacts identified in the analyses will be determined using the thresholds of significance recommended by the Bay Area Air Quality Management District, and mitigation measures and monitoring strategies will be recommended for all impacts identified to be significant. This chapter will be based on the technical study being prepared by Donald Ballanti, Certified Consulting Meteorologist, under contract with RP&M (See Appendix B for a complete scope).

c) Land Use/Agricultural Resources
The Land Use/Agricultural Resources chapter will evaluate the consistency of the proposed project with the City of Brentwood’s adopted plans and policies. RP&M will review the City’s General Plan and Zoning Ordinance, as well as any other appropriate documents, to address consistency issues. The chapter will further assess the compatibility of the Downtown Specific Plan with the surrounding land uses, both existing and proposed. RP&M assumes that the land use chapter will not identify land use impacts and mitigation measures, but will instead note any inconsistencies or incompatibilities with adopted plans and policies created by the approval of the proposed project. Following the setting discussion, the chapter will identify thresholds of significance applicable to the proposed project. The impacts will be measured against the thresholds of significance and appropriate mitigation measures and monitoring strategies will be identified which are consistent with the policies of the City of Brentwood and General Plan.

d) Transportation and Circulation
The Transportation and Circulation chapter will be based on a traffic study prepared by Fehr and Peers under contract with RP&M (See Appendix A for a complete scope). Fehr & Peers will focus their traffic impact analysis on major intersections in and near the downtown area instead of all signalized and unsignalized intersections in the study area. The analysis will also address items typically included in Specific Plan EIR documents including pedestrian and vehicular safety, roadway design, construction traffic, emergency vehicle access, and conflicts with alternative transportation policies. The analysis methodology will deviate slightly from previous studies. For example, given the lack of detailed information regarding the precise timing of the proposed land use changes in the Downtown Specific Plan, Fehr and Peers will not analyze a Near-Term (Existing Plus Approved Development) Scenario. As an alternative, an Existing Plus Project Scenario will be analyzed which will involve overlaying the incremental traffic increase associated with the Specific Plan on the existing traffic volumes. The study will analyze 13 intersections, including seven context area intersections which are found at the “gateways” to the downtown area. Six additional intersections along Brentwood Boulevard will be analyzed as well. The method and criteria used for determining the adverse impacts for each of these technical issues will be clearly and explicitly described in the respective sections of the EIR, including any assumptions, models, or modeling techniques used in the analyses. The determination of impacts will be based on (a) thresholds of significance drawn from the standards used in similar EIRs in the region and (b) from the technical studies prepared for the proposed project, and will be refined in consultation with City staff. For each significant impact, feasible mitigation measures, if available, will be identified and the level of significance after mitigation will be stated.

e) Cultural Resources (optional)
This chapter will summarize the setting and briefly describe the potential construction-related effects to cultural, historical, and archaeological resources. This chapter will be based on a review of the Northwest Information Center located at Sonoma State University to determine whether any cultural resources have been recorded for the project site; a search of the state and national historical registries as well as the General Plan to determine whether any historical resources exist within the Downtown area; and a site reconnaissance to determine if any resources are located on-site. In addition, the Cultural Resources chapter of the EIR will include an analysis of the existing setting, identification of the thresholds of significance, identification of impacts, and the development of mitigation measures and monitoring strategies. If the City determines that cultural/historic resources should not be in the EIR, a brief analysis will be included in the Initial Study.

Task 2.1.3 Statutorily Required Sections

This chapter of the EIR will evaluate potentially significant, unavoidable, significant irreversible, growth-inducing, and cumulative impacts. This chapter will summarize the cumulative impacts that will be contained in each technical section and will be qualitative in nature. As mentioned previously, RP&M will coordinate with City staff and the specific plan team to determine the approach to the cumulative analysis.

Task 2.1.4 Alternatives Analysis

The EIR will include an Alternatives section, which will evaluate at a minimum three alternatives, including the No Project Alternative. The additional alternatives will be developed in consultation with the City of Brentwood staff during the Administrative Draft EIR preparation period to respond to identified significant impacts. The Alternatives chapter will describe the alternatives and identify the environmentally superior alternative. The alternatives will be analyzed at a level of detail less than that of the proposed project; however, the analyses will include sufficient detail to allow a comparison of the impacts.

Task 2.2 Prepare Draft EIR

Objective
The objective of this task is to edit the Administrative Draft EIR based on the comments received on the Administrative Draft and to distribute and process the Draft EIR.

Approach
After City staff has reviewed the Administrative Draft EIR, RP&M will attend one working meeting with the City staff as necessary to discuss City comments on the Administrative Draft EIR. RP&M will respond to one consolidated set of City comments on the Administrative Draft EIR and incorporate City comments in the form of a Screencheck Draft EIR.

RP&M will respond to additional comments from the City on the Screencheck Draft EIR (anticipated to only require editorial or other “non-substantive” changes) and will prepare the document for the required 45-day public review period. RP&M assumes that the City will distribute the Draft EIR in accordance with CEQA requirements. However, RP&M will submit fifteen (15) copies of the Draft EIR and a copy of the Notice of Completion to the State Clearinghouse.

MITIGATION MONITORING PLAN

TASK 3.1 Prepare Mitigation Monitoring Plan

Objective
The objective of this task is to prepare a Mitigation Monitoring Plan (MMP) based on the standard City of Brentwood format.

Approach
To comply with Public Resources Code Section 21081.6, RP&M will prepare a mitigation monitoring plan (MMP) for adoption by the City of Brentwood. The MMP will incorporate standard monitoring mechanisms in order to assist the City of Brentwood and the project team in meeting the intent of CEQA. The MMP will include a brief project description and project location map. The MMP will be in table format, and will specify mitigation measures, standards of success, parties responsible for implementing and monitoring, funding source(s), timing and provisions for remedial measures (if success standards are not met). The MMP will be provided to the City with the Administrative Final EIR, thereby, allowing the City to provide comments, which would subsequently be incorporate into the MMP in the Final EIR.

ADMINISTRATIVE FINAL EIR & FINAL EIR

Task 4.1 Prepare Administrative Final EIR

Objective
The objective of this task is to prepare an Administrative Final EIR containing written responses to all comments received during the 45-day public review period.

Approach
After the public comment period for the Draft EIR has closed, RP&M will meet with City staff to review all comments received and determine the appropriate written responses to the comments on the Draft EIR received during the public review period. These comments and responses will be compiled into an Administrative Final EIR for review by the City of Brentwood. RP&M does not anticipate that these comments will raise new issues, or that new surveys or technical studies will be required to complete adequate responses. Further, RP&M assumes that the amount and nature of comments can be addressed within the hours shown in the budget spreadsheet. Should more time be needed to respond to additional comment letters, RP&M will initiate discussions immediately with City staff to conduct this extra work. The Administrative Final EIR will consist of comments on the Draft EIR and responses to all comments on the Draft EIR. Changes in the Draft EIR text necessitated by the comments will also be provided and summarized on an errata sheet.

Task 4.2 Prepare Final EIR

Objective
The objective of this task is to revise the Administrative Final EIR in order to provide a thorough, responsive Final EIR.

Approach
RP&M will meet with the City of Brentwood staff and the project team to discuss revisions to the Administrative Final EIR. Upon receiving comments on the Administrative Final EIR, RP&M will revise the Administrative Final EIR document and submit a screencheck Final EIR to the City prior to printing. The Final EIR will be submitted for distribution ten days prior to the EIR Certification Hearings. RP&M will also prepare a Notice of Determination (NOD) after project approval (should the project be approved).

PROJECT MANAGEMENT AND MEETINGS

Task 5.1 Project Management and Meetings
Objective
The objective of this task is to ensure close, extensive coordination and interaction with the City staff and the project team and to participate in the public hearings on the EIR.

Approach
Ms. Cindy Gnos, AICP, Division Manager of RP&M, will serve as the EIR Project Director and will be responsible for coordination of all EIR team members with City staff and appropriate representatives from the specific plan team. Mr. Michael Parker, Senior Associate of RP&M, will serve as the EIR Project Manager. The EIR Project Manager is responsible for handling the day-to-day activities of the EIR preparation, coordinating with the City, the project team, and the technical consultants, and responding to staff inquiries about the EIR, mitigation monitoring plan, and the process. RP&M will assist the City as needed throughout the processing of the environmental document. RP&M will prepare the staff report section regarding the environmental determination and will attend the Planning Commission and City Council Hearings on the EIR.

III. FIRM QUALIFICATIONS & THE RP&M TEAM

FIRM QUALIFICATIONS

Since its establishment in 1999, company president Tim Raney, AICP has led RP&M to become one of the most trusted, experienced, and highly regarded small planning firms in northern California. Under his leadership, RP&M has built an impressive client base working in cities throughout northern California, such as Brentwood, Oakley, Dixon, Wheatland, Rocklin, Sacramento, West Sacramento, Merced, and Vallejo.

As the project management team, Mr. Raney and Division Manager Cindy Gnos have combined their experience, skills, and efforts on scores of projects throughout California. The variety of different projects that RP&M has completed as well as the experience that both Mr. Raney and Ms. Gnos bring to the firm ensure that RP&M’s clients receive top-quality services.

As a planner with the City of Sacramento in the early 1990s, Mr. Raney successfully managed and prepared the City’s first in-house EIRs, including the Calvine Road Interchange EIR, the River Tower EIR, and the North Natomas Community Plan Supplemental EIR. While serving as a project manager for EIP Associates, Mr. Raney was responsible for the preparation and completion of dozens of environmental documents, including the Jacinto Creek Planning Area EIR, the Army Depot Base Reuse Plan EIR, BLT Solid Waste Transfer Station EIR, and the CalWaste Solid Waste Transfer Station EIR.

Ms. Gnos is an expert planner and facilitator of the development review process. Ms. Gnos, as an employee of the City of Dixon, managed the annexation, General Plan Amendment, and Prezoning of three large areas within the Dixon Planning Area. This included overseeing the preparation of the EIRs and facilitating the public hearing process through the City and LAFCo. Ms. Gnos, is also a former planner for the City of Sacramento where she processed development applications, including conducting the environmental review, participating in the neighborhood outreach, preparing staff reports, and giving presentations before the Planning Commission and City Council.

Working together for RP&M’s clients, Mr. Raney and Ms. Gnos have built an impressive foundation for the company to stand on. Under contract with the City of Sacramento, RP&M prepared the 15th & L Street Hotel EIR, the Natomas Village Center EIR, and the Glenbrook Estates EIR. In addition, Mr. Raney and Ms. Gnos prepared the Southpark Development Plan EIR in Dixon, the Clover Valley Lakes EIR in Rocklin, the Heritage Oaks Estates EIR and the Jones Ranch EIR in Wheatland, as well as EIRs for various infrastructure projects and numerous Initial Studies. RP&M has also prepared NEPA documents for housing projects requiring federal funding, as well as a project requiring approval from the Bureau of Indian Affairs.

In addition, both Mr. Raney and Ms. Gnos served as local government planning staff and are experienced public speakers, having made numerous presentations before community groups, Planning Commissions, and City Councils/Board of Supervisors. The wealth of experience outlined above enables RP&M to complete the processes involved in planning, project management, and environmental review in both a timely and cost-efficient manner while ensuring the needs and expectations of every client are satisfied.

THE RP&M TEAM

RP&M manages its staff in a very timely and cost-efficient manner. Mr. Raney and Ms. Gnos serve as the executive management team and oversee a staff of six writers and administrative personnel. As a firm with ten employees, we provide a hands-on approach to preparing each environmental document and to the provision of planning services and function as an extension of our client’s staff. Unlike many of the larger EIR firms, RP&M provides each of its clients with the management core of the company. This provides our clients with the greatest level and depth of experience on each project, as well as specialized client services.

Mr. Raney and Ms. Gnos have over 30 years of combined experience on many highly controversial and complex EIRs completed for a variety of clients and projects. In addition, RP&M’s executive management team has over 30 years of combined experience providing planning services to a variety of clients. These services include but are not limited to, the processing and review of project applications. RP&M’s staff enables it to provide the quality, attention to detail, creative approaches, and successful on-schedule and on-budget processing that only a small firm can offer. RP&M is committed to providing tailor-made services, to creating high-quality, legally defensible documents, to sharing our experience and expertise throughout the process, and to meeting the proposed budget and schedule.

C. Timothy Raney, AICP. As the President of RP&M, Mr. Raney serves as the leader of the RP&M team. Mr. Raney specializes in CEQA processing and documentation and brings over 15 years of CEQA experience to every client. Mr. Raney has led projects for the Cities of Dixon, Oakley, Rocklin, and Sacramento and Tuolumne Counties. Mr. Raney has provided client services to the City of Sacramento and the Sacramento area for the past decade and has served as a project manager for the State Capitol Park Safety and Security Improvement Project EIR, the R Street Corridor EIR, the Sacramento Army Depot Reuse EIR, and Jacinto Creek Planning Area EIR. With this diverse background, Mr. Raney can effectively advise clients regarding the CEQA process and documentation.

Mr. Raney also brings his diverse experience in local government, including mayor of a city of 90,000 and planner in the City of Sacramento’s Planning Department to each project. Mr. Raney has also been involved in local government issues with the League of California Cities, the Commission on Local Governance for the 21st Century, and the Citrus Heights Chamber of Commerce. This experience gives Mr. Raney a better understanding of the needs and requirements of local governments. Mr. Raney has a Bachelor of Science degree in Agricultural Economics from University of California, Davis.

Cindy Gnos, AICP. As the Division Manager for RP&M, Ms. Gnos brings over 15 years of experience in planning and management skills to every project. With RP&M, Ms. Gnos has headed up projects in Oakley, Brentwood, Wheatland, Dixon, and Sacramento. As a planner, Ms. Gnos has managed several projects, including the Dixon Downtown Revitalization Plan and the Community Development Block Grants Program. Ms. Gnos has also overseen the planning, environmental review, and development of numerous residential, commercial, and industrial projects, including annexations and prezonings. As a planner for both the City of Dixon and Sacramento, Ms. Gnos brings a broad understanding of local government goals and objectives. With this combination of skills and knowledge, Ms. Gnos can create and implement effective strategies to process development projects and complete comprehensive environmental documents. Ms. Gnos has a Bachelor of Science degree in City and Regional Planning from California Polytechnic State University, San Luis Obispo.

Nick Pappani – Senior Associate
As an Associate II with RP&M, Mr. Pappani brings his scientific writing skills to every project. Mr. Pappani has a Bachelor of Science degree in Wildlife Biology from Humboldt State University, Arcata, California. Mr. Pappani’s degree enables him to effectively analyze and integrate biological information and assessments into CEQA documents prepared by RP&M. Since his arrival at RP&M, Mr. Pappani has been involved in the writing of the California Plaza Phase II EIR, the Cypress Grove EIR, the Jones Ranch and Heritage Oaks Estates EIRs, as well as being the principal author for the Woodland Gateway and Auto Center EIR and Marseilles EIR. Mr. Pappani has also written several Initial Studies for Cities including but not limited to, Folsom, Woodland, Sacramento, Brentwood, and Stockton.

Mike Parker – Senior Associate
Mr. Parker has composed dozens of Initial Studies and a number of Environmental Impact Reports. Most notably, Mr. Parker prepared the Lone Tree Way Undercrossing EIR for the City of Brentwood, the Kibbe Road EIR for the County of Yuba, and the Magnolia Park EIR for the City of Oakley. Recently, Mr. Parker has been assisting the County of Yolo in updating the General Plan for the Capay Valley planning area. Mr. Parker’s biology background, combined with his extensive writing experience, allows him to effectively analyze technical environmental information while composing an accurate, yet publicly accessible document. Currently an Associate II with RP&M, Mr. Parker holds an M.A. in English from California State University, Sacramento. In addition to receiving his Master’s Degree, he minored in Biology at California State University, Humboldt where he completed his undergraduate degree in Literature.


Christina Wilson – Associate
Having worked for the U.S. Geological Survey, McClellan Air Force Base, several public agencies, and KCT Consultants, Inc., Ms. Wilson has had the opportunity to participate in a variety of planning projects. Ms. Wilson is experienced with Geographic Information System (GIS) mapping, and has provided extensive technical and written support for both environmental and public policy documents. Ms. Wilson holds a Bachelor of Arts in Liberal Studies (Emphasis on Written Analysis) from California State Polytechnic University, San Luis Obispo, and a Master of Urban and Regional Planning from California State Polytechnic University, Pomona.

Chris Hamma – Associate
Mr. Hamma’s resource and planning background includes work for the University of California, the San Luis Obispo County Department of Planning and Building, the U.S. Forest Service, and the U.S. National Park Service. As an Associate at RP&M, Mr. Hamma has contributed to environmental documents such as Initial Studies, Findings of Fact, and Environmental Impact Reports. Mr. Hamma holds a Bachelor of Science in Forestry and Natural Resources Management (Concentration in Environmental Management) from California Polytechnic State University, San Luis Obispo.

Jessica Hankins – Associate
Ms. Hankins brings a wide field of writing and editing experience to RP&M, including work as Editor-in-Chief for a statewide probation news publication and as a writer for the legal and business publication The Daily Recorder. Ms. Hankins was recently employed as an Adjunct Professor of English at Sacramento City College, teaching courses in beginning and advanced composition, grammar, and critical thinking. As an Associate at RP&M, Ms. Hankins has contributed to environmental documents such as Initial Studies, Findings of Fact, and Environmental Impact Reports. In addition to a B.A. in American Literature from the University of California, Santa Cruz, Ms. Hankins holds an M.A. with Honors in Literature and a Graduate Certificate in Teaching College Composition from California State University, Sacramento.

Laurie Franks – Office Manager
Ms. Franks serves as Office Manager for the RP&M team. Ms. Franks’ primary responsibility is monthly invoicing for services provided for clients. Ms. Franks also manages RP&M’s contracts and assists as needed in document production and quality control.

IV. SCHEDULE

The attached tentative schedule is based on experience preparing similar documents. This schedule could be lengthened or shortened, depending on the needs of the City of Brentwood. Factors that could lengthen or shorten the schedule include dates of receipt of project information (including information from the applicant), length of document reviews and unanticipated issues arising from City staff, project team, or public review of the environmental documents.

Tentative Schedule
DOWNTOWN SPECIFIC PLAN PROJECT
Task Date
Notice To Proceed January 14, 2005
Submit Draft Project Description to the City for Review January 21, 2005
Receipt of all technical studies (traffic and air) March 15, 2005
Submit Administrative Draft EIR to City for Review March 30, 2005
Receipt of City comments on ADEIR April 13, 2005
Public Review Period of DEIR (45 Days) May 2 – June 16, 2005
Submit AFEIR, including Mitigation Monitoring Plan to City for Review July 5, 2005
Receipt of City comments on AFEIR July 15, 2005
Public Review Period of Final EIR (10 Days) July 25 – August 4, 2005
Public Hearings August 2005

V. COST PROPOSAL

The estimated cost for completion of the Downtown Specific Plan project is $93,130. The tasks are summarized in the Technical Scope of Services of this proposal and costs by task are shown in the attached spreadsheet. These costs are based on the estimates of time for each task provided in the chart on the following page. Costs will be billed on a time and materials basis up to the maximum established budget for each phase, following RP&M standard billing rates included in the attached spreadsheet.

The following assumptions were used in the calculations:

• RP&M will attend meetings with the City staff and the project team, as well as public hearings as described in the work plan. RP&M assumes that the number of meetings required will be achieved within the hours allocated in the attached spreadsheet. Additional meetings and hearings are easily accommodated and will be billed on a time-and-materials basis, as directed.
• RP&M costs are based on the assumption that the existing data and information for the City of Brentwood and the proposed project site is accurate and current and will be available for the preparation of the proposed environmental documents.
• Specific amounts of time for revisions to the Initial Study, Administrative Draft EIR, Administrative Final EIR, and Mitigation Monitoring Plan have been assumed. RP&M expects that responding to comments will not exceed the budgeted time. If unanticipated comments result in additional time beyond that which has been budgeted, those items will need to be renegotiated.
• RP&M will provide to the City of Brentwood and the project team the number of copies of the documents as indicated in the technical scope of services. All environmental text materials will be provided in camera-ready copy and on computer disk formatted in Microsoft Word, as required by the City of Brentwood.
• RP&M assumes that once a Notice to Proceed is issued, that the preparation of the environmental documents would be a continuous process without excessive delays. RP&M would propose to renegotiate the contract with respect to schedule and cost should substantial delays occur in the processing of the proposed project.
• Factors that would increase the scope of work and estimated costs outlined in the proposal include: attendance at additional public meetings; printing of additional copies of reports; analysis of additional issues above those discussed in this proposal or a more detailed level of analysis than described in this proposal; changes in the project requiring reanalysis or rewriting of report sections; collection of data required for the environmental documents beyond that described in this proposal; attendance at additional in-house meetings beyond those budgeted; and excessive comments on the environmental documents. We would propose to renegotiate these items, if required, or charge on a time-and-materials basis.

APPENDIX A

Traffic Scope

December 8, 2004

Cindy Gnos
Raney Planning & Management
1401 Halyard Drive, Suite 120
West Sacramento, CA 95691

Subject: Proposal to Prepare a Traffic Study for the Downtown Specific Plan EIR in Brentwood, California

Dear Ms. Gnos:
Fehr & Peers is pleased to submit this proposal to prepare a traffic study for the Downtown Specific Plan Environmental Impact Report (EIR) in Brentwood, California. Our scope assumes that a programmatic EIR will be prepared by Raney Planning & Management for the Specific Plan EIR. Therefore, Fehr & Peers will focus their traffic impact analysis on major intersections in and near the downtown area instead of all signalized and unsignalized intersections in the study area. This analysis will also address items typically included in Specific Plan EIR documents including pedestrian and vehicular safety, roadway design, construction traffic, emergency vehicle access, and conflicts with alternative transportation policies. Please note that our scope does not include the review of the Specific Plan document or the preparation of materials for the Specific Plan document itself.
Our analysis methodology will also deviate slightly from previous studies. For example, given the lack of detailed information regarding the precise timing of the proposed land use changes in the Downtown Specific Plan, it seems unnecessary to analyze a Near-Term (Existing Plus Approved Development Scenario). As an alternative, an Existing Plus Project Scenario will be analyzed which will involve overlaying the incremental traffic increase associated with the Specific Plan on the existing traffic volumes.
SCOPE OF SERVICES
Task 1 – Data Collection: This scope assumes that 13 intersections will be analyzed for this study. These intersections include seven context area intersections which are found at the “gateways” to the downtown area. Six additional intersections along Brentwood Boulevard will be analyzed as well. The 13 total study area intersections are listed below:
Context Area (Gateways)
1. Brentwood Boulevard / Central Avenue / Sycamore Avenue
2. O’Hara Avenue / Central Boulevard
3. Brentwood Boulevard / Balfour Road
4. Walnut Boulevard / Central Boulevard
5. Walnut Boulevard / Dainty Avenue
6. Walnut Boulevard / Balfour Road
7. Chestnut Street / Garin Parkway

Study Area (Internal Locations)
1. Brentwood Boulevard / Second Street
2. Brentwood Boulevard / Maple Street
3. Brentwood Boulevard / Oak Street
4. Brentwood Boulevard / Chestnut Street
5. Brentwood Boulevard / Birch Street
6. First Street/Oak Street
Where possible, Fehr & Peers will use existing traffic counts previously collected in June 2004 (Brentwood City Hall) and November 2004 (Sunset Plaza) for this study. New traffic counts will only need to be taken at two intersections (Brentwood Bouelvard/Chestnut and Brentwood Boulevard/Birch Street). This scope assumes that morning (7:00 to 9:00 AM) and evening (4:00 to 8:00 PM) peak hour traffic counts will be collected at these two locations. The physical characteristics of the downtown area and the surrounding roadway network will be reviewed during a site visit to identify existing roadway cross-sections, intersection lane configurations, traffic control devices, surrounding land uses, and the locations of pedestrian, bicycle, and transit facilities.
Task 2 – Existing Conditions: Fehr & Peers will evaluate the existing weekday morning (AM) and evening (PM) peak hour traffic conditions at the existing study intersections identified above. We will calculate levels of service (LOS) for the study intersections using the Contra Costa Transportation Authority (CCTA) LOS methodology as required by CCTA in Technical Procedures (September 1997). Unsignalized intersection service levels will be determined using methodologies from the Transportation Research Board’s 2000 Highway Capacity Manual (HCM).
Task 3 – Project Impacts: In addition to the Existing conditions analysis, an analysis of project impacts will be conducted. The following scenarios will be analyzed:
• Existing Plus Project (Existing Traffic Counts plus Incremental Traffic from Downtown Specific Plan)
• Cumulative Without Project (2025 Buildout of General Plan)
• Cumulative With Project (2025 Buildout of General Plan with changes in Specific Plan area)
Cumulative forecasts: Cumulative traffic forecasts representing year 2025 conditions will be obtained from the City of Brentwood Travel Demand Model and other previous studies. This Cumulative scenario will incorporate the latest information regarding proposed residential and commercial developments in the City of Brentwood.
Trip Generation: Fehr & Peers will calculate project trip generation based on standard Institute of Transportation Engineers (ITE) trip generation rates for the proposed incremental development in the Specific Plan area. It is anticipated that the incremental development assumptions for each block in the Downtown Specific Plan area will be provided to Fehr & Peers or developed through another study, such as the Parking Study for the Downtown Specific Plan. The estimated project-generated trips will be added to the Existing and Cumulative volumes at the study intersections.
Trip Distribution: Trip distribution for incremental project traffic will be determined using the Brentwood Travel Demand Model. The estimated trip generation will be assigned to the roadway network according to the trip distribution pattern
Impact Assessment: The AM and PM peak hour service levels will be computed for both the Existing and Cumulative scenarios via the same methodologies (i.e., CCTA LOS and HCM) used to evaluate the Existing traffic conditions. Fehr & Peers will identify significant transportation impacts of the project. The criteria used to define significant impacts will be consistent with standards set by the City of Brentwood’s General Plan Update.
Task 4 – Mitigation Measures: Fehr & Peers will identify measures to mitigate significant transportation impacts of the project, should the analysis indicate any significant impacts. The proposed mitigation measures will be evaluated to the same level of detail as the pre-mitigated condition.
Task 5 – Site Access, Circulation, and Parking: Fehr & Peers will conduct a qualitative assessment of the project’s access and on-site circulation. This assessment will consider the following items:
• Roadway design
• Pedestrian and vehicular safety
• Emergency vehicle access
• Construction traffic impacts
• Consistency with adopted plans regarding alternative transportation
Task 6 – Alternatives: This scope assumes that a supplemental analysis will be conducted to determine the incremental traffic impacts of a theater and parking garage in the downtown area. If a theater and parking garage is not included in the land use scenario analyzed in Task 3, then an additional analysis will be conducted to determine if the theater/parking garage would generate additional traffic impacts. Alternately, this analysis could be conducted to determine if the removal of the theater/parking garage lessens any traffic impacts identified in Task 4. Please note that our analysis does not include a detailed analysis of the operations of the parking garage and theater site since a detailed site plan of the facility is not available at this time.
Task 7 – Documentation: Fehr & Peers will document findings from Tasks 1 through 6 in a report for submittal to you and the City of Brentwood. This scope assumes one round of comments from the City staff. After receipt of comments from the City, a final report will be prepared and distributed to the City. Fehr & Peers will provide six copies of this report and an electronic file to the City.
Task 8 – Response to Comments: Fehr & Peers will prepare written responses to comments on the Draft EIR for inclusion in the Final EIR. This scope anticipates that written responses will be prepared to up to 20 comments. Preparation of responses beyond those 20 assumed in this scope will require additional compensation.
Task 9 – Meetings: This scope assumes that Fehr & Peers staff will attend up to four meetings for this project, with 6 hours of time assumed for each meeting which covers travel and meeting preparation. These meetings could include staff meetings, meetings with the project team, public hearings, or other meetings as appropriate.
ESTIMATED FEE AND SCHEDULE
The estimated fee for this work will be $ 34,325 which includes staff time and some expenses to cover the cost of the additional traffic counts. This fee will be billed monthly based on a percentage of work completed. It is anticipated that a draft report will be completed six weeks after the receipt of the traffic counts. The timing of the counts may be affected by the upcoming holiday season. The final report will be completed two weeks after receipt of comments from the City of Brentwood. If the scope, fee, and attached terms and conditions are acceptable to you, please sign this copy and return to Fehr & Peers. Alternately, you could provide the contractual documents for our review and approval. We look forward to working with you on this project. If you have any questions, please call Chris Gray at (925) 930-7100.

Sincerely, Accepted By:

FEHR & PEERS Signature

Name

Christopher Gray, AICP Title
Associate
Company

Date
Jane A. Bierstedt, P.E.
Principal

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P42180

Attachment:
Standard Terms and Conditions
Schedule of Hourly Rates

APPENDIX B

Air Quality Scope

December 21, 2004

Cindy Gnos
Raney Planning & Management
1401 Halyard Drive, Suite 120
West Sacramento, CA. 95691

Subject: Proposal to Prepare An Air Quality Impact Report for the Brentwood Downtown Specific Plan Project, City of Brentwood

Dear Ms. Gnos:

I am pleased to submit this proposal to assist in the preparation of the environmental document for the subject project. I have prepared this proposal based on the project description you provided and my experience with other projects. The following scope of work is intended to satisfy the requirements of the Bay Area Air Quality Management District.

SCOPE OF WORK

$ Prepare a description of the climate and meteorology of the project area, historical air quality data, and current efforts to attain and maintain the State and federal air quality standards.

$ Identify existing sources of air pollution in or near the study area, including mobile sources, stationary sources and sources of toxic air pollutants.

$ Identify any sensitive receptors for air pollutants such as hospitals, convalescent homes and schools near or within the project boundaries.

$ Prepare a generalized discussion of construction air quality impacts. Identify potential nuisance impacts during the construction period. Evaluate the potential for wind blown dust or other construction impacts based upon prevailing wind patterns and surrounding land uses.

$ Perform microscale modeling of carbon monoxide levels near major intersections that would be affected by project traffic using the CALINE 4 computer model and traffic information provided by the project transportation consultant.

$ Compare predicted carbon monoxide concentrations with state and federal standards.

$ Prepare an analysis of regional changes in emissions due to vehicular travel from the project for an appropriate horizon year using the URBEMIS2002 computer program.

$ Determine significance of new project emissions using the thresholds of significance recommended by the Bay Area Air Quality Management District.

$ Identity construction-phase controls and practices to reduce dust impacts associated with construction.

$ Identify air quality mitigation measures or programs included within the project and mitigation measures incorporated in the project design.

$ If impacts warrant, develop mitigation measures to reduce air quality impacts such as transit and rideshare incentives, bicycle and pedestrian incentives and site planning to reduce travel. Evaluate the effectiveness of these measures.

• Prepare an air quality report addressing the impact of the proposed project. Include documentation of the analysis.

COST

The above-described scope of work is expected to require at most 24 hours of time. At my current rate of $150 per hour the cost would be a maximum of $3600. This cost figure includes preparing responses to comments on the DEIR, but does not include attendance at public hearings.

I hope you find this proposal responsive. Please call if you have any questions.

Sincerely,


Donald Ballanti
Certified Consulting Meteorologist

City Administration
City of Brentwood City Council
150 City Park Way
Brentwood, CA 94513
(925) 516-5440
Fax (925) 516-5441
E-mail allcouncil@brentwoodca.gov