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REDEVELOPMENT AGENCY AGENDA ITEM NO. 5

Meeting Date: October 28, 2003

Subject/Title: Authorize Executive Director to execute a Professional Services Agreement with Raney Planning & Management, Inc., (RPM) to prepare the required Environmental Impact Report for a Potential Retail/Parking Structure in Downtown District, authorize Executive Director to execute change orders up to 10% of the contract amount, and approve a Resolution authorizing the Agency Treasurer to use funds from the Redevelopment Agency of the City of Brentwood Tax Allocation Bonds, Series 2001, to fund this Agreement.

Submitted by: Gina Rozenski, Redevelopment Manager

Approved by: John Stevenson, Executive Director

RECOMMENDATION
Authorize the Executive Director to execute a professional services agreement between Raney Planning and Management, Inc. (RPM), and the Brentwood Redevelopment Agency in the amount of $88,310.00 to prepare the required Environmental Impact Report for a potential retail/parking structure in the Downtown District, authorize the Executive Director to execute change orders up to 10% of the contract amount, and approve a Resolution authorizing the Agency Treasurer to use Funds from the Redevelopment Agency of the City of Brentwood Tax Allocation Bonds, Series 2001, to fund this Agreement.

PREVIOUS ACTION
At its meeting of May 14, 2002, the Redevelopment Agency Board directed staff to configure three proposed study areas for consideration of a potential retail/parking structure in the Downtown District.

At its meeting of November 26, 2002, the Redevelopment Agency Board accepted the Parking Study Phase I Report. The Phase I Report recommended two parking structure options for further study and investigation; both are full-block options. The Redevelopment Subcommittee supported this recommendation. Of the three proposed study areas, only two study areas can accommodate a full-block option: Study Area 1 and Study Area 2. This report was approved unanimously by the Agency.

On May 27, 2003, a presentation was made to a joint workshop of the Redevelopment Agency and Planning Commission outlining the similarities and differences of the two parking structure options. The presentation also included computerized graphics of two parking structures options at Study Area 1 and Study Area 2. The Agency and Planning Commission gave direction to staff to continue its investigation of this project.

On August 12, the Chair and Agency members requested a re-presentation of the November 26, 2002, Phase I Report. The special meeting for this re-presentation, and the re-affirmation or denial of past actions, was held earlier this evening.

BACKGROUND
Based on current parking regulations and uses, a parking demand analysis revealed a parking deficit in a nine-block Downtown area of over 145 stalls. The most intense convergence in the Downtown district is the intersection of Oak and First Streets. Using the same methodology for this four-block area, the resulting parking deficit was 245 spaces. To address these parking deficiencies, the Redevelopment Agency and Planning Commission commissioned a study of a potential retail/parking structure. The proposed structure will consist of approximately 31,000 square feet of retail on the first floor with three stories of parking. At this time, two parking structure options and two sites are being studied and investigated, for a total of four options.

Part of the continued investigation includes the preparation of a required Environmental Impact Report (EIR) and is needed to analyze such issues as traffic, air quality, noise and biological resources. An EIR serves, in a practical sense, as an important contribution to the decision-making process. Staff feels this project is significant enough to hasten the EIR in an effort to assist the Agency with site selection. Study Area 1 and Study Area 2 will both be investigated in the EIR as “preferred” sites.

RPM will prepare an Initial Study to address the environmental effects of this project, conduct a mandatory scoping meeting, prepare an Administrative Draft EIR, the Mitigation Monitoring Plan and the Final EIR. This work is currently anticipated to be complete by May 2004.

RPM specializes in CEQA processing and documentation and, because they have worked on various projects in Brentwood and the surrounding area, they are familiar with the environmental issues of Brentwood. Based of their qualifications and expertise, we are recommending RPM for the preparation of the required EIR for this project.

Should the Agency’s decision earlier this evening result in adding other study area(s) to the investigation of a retail/parking structure, staff requests tonight’s consideration to approve this agreement for environmental impact report be postponed until a new proposal can be submitted, wherein additional study area(s) shall be included in the scope and fees.

FISCAL IMPACT
The proposed amount as shown on the attached proposal is $88,310.00, and has been accounted for in the Redevelopment Agency Budget. Staff is proposing the Executive Director be authorized to execute change orders up to 10% of the contract amount, for a not to exceed amount of $97,150.00. This contract shall be funded entirely by the Redevelopment Agency’s Tax Allocation Bond proceeds.

Attachment: 1. Resolution
2. Scope of Services & Cost Proposal

RESOLUTION NO. RA-

A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF BRENTWOOD AUTHORIZING THE AGENCY TREASURER TO USE A PORTION OF THE AGENCY’S 2001 TAX ALLOCATION BONDS PROCEEDS TO FUND THE PROFESSIONAL SERVICES AGREEMENT WITH RANEY PLANNING AND MANAGEMENT, INC., TO PREPARE AN ENVIRONMENTAL IMPACT REPORT FOR A POTENTIAL RETAIL/PARKING STRUCTURE IN DOWNTOWN DISTRICT

WHEREAS, the Redevelopment Agency of the City of Brentwood (“Agency”) adopted its 2003-2004 Budget on June 10, 2003, by Resolution No. RA-69; and

WHEREAS, the Agency desires to memorialize its expenditure approvals for redevelopment programs and activities that are funded by the Agency’s 2001 Tax Allocation Bond Proceeds that promote, establish, develop and support economic development, business and affordable housing opportunities within the Merged Redevelopment Project Areas; and

WHEREAS, the preparation of an environmental impact report is necessary to analyze traffic, air quality, noise and biological resources for a potential retail/parking structure in the Downtown District; and

WHEREAS, the Agency desires to fund the environmental impact report studies necessary for a potential retail/parking structure in the Downtown District.

NOW, THEREFORE BE IT RESOLVED that the Redevelopment Agency of the City of Brentwood authorizes the Agency Treasurer to use a portion of the Agency’s 2001 Tax Allocation Bond Proceeds to fund the professional services agreement with Raney Planning and Management, Inc., to prepare the required environmental impact report for a potential retail/parking structure in the Downtown District in the amount of $88,310.00, plus a 10% contingency.

PASSED, APPROVED AND ADOPTED by the Redevelopment Agency of the City of Brentwood at a regular meeting held on the 28th day of October 2003, by the following vote:

AYES: Members
NOES:
ABSENT:

_____________________________
Brian Swisher Agency Chairman
ATTEST:


__________________________________
Karen Diaz, CMC
Agency Secretary
 

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