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Current Council Agenda and Past Meeting Information

CITY COUNCIL AGENDA ITEM NO. 27

Meeting Date: December 9, 2008

Subject/Title: Receive the Independent Auditors Report and Comprehensive Annual Financial Report for Fiscal Year 2007/2008.

Prepared by: Kerry Breen, Business Services Manager

Submitted by: Pamela Ehler, Director of Finance and Information Systems

RECOMMENDATION
Receive the Independent Auditors Report and Comprehensive Annual Financial Report for Fiscal Year 2007/2008.

PREVIOUS ACTION
On May 22, 2007, the City Council approved Resolution 2007-112, approving and authorizing the City Manager to execute a professional services agreement with Maze and Associates as the City’s independent external audit firm for the fiscal years ending June 30, 2007 through June 30, 2009.

BACKGROUND
The audit firm of Maze and Associates has completed its review and examination of the City’s financial transactions and statements for the year ended June 30, 2008. The audit was conducted in accordance with generally accepted auditing standards. It is the opinion of the auditors that the financial statements fairly represent the financial position of the City as of June 30, 2008, and that the statements were prepared in conformity with generally accepted accounting principles. The Finance Department was responsible for the coordination of the audit process, the completion of year-end closing, and the preparation of the Comprehensive Annual Financial Report (CAFR).

Each fiscal year, the City and the Redevelopment Agency are required to have an independent audit of their financial statements. The Finance Department incorporates the City’s financial statements into a CAFR, the purpose of which is to provide citizens, grantor agencies, and other interested parties with reliable financial information about the City. In each of the previous six years, the City has received the Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association (GFOA). The GFOA award is a prestigious national award recognizing the use of high standards in preparing state and local government financial reports.

We believe our current report continues to meet the program requirements and we are submitting it to GFOA to determine its eligibility for another award. Participation in these programs has a number of benefits. An award-winning CAFR shows a dedication to fiscal responsibility and outstanding financial management and reporting. Producing a CAFR provides confirmation that the City operates at the highest level of financial reporting standards, which can improve the City’s future Bond ratings with the debt investment community. This document is a reflection on the entire staff as it was created and published in-house as opposed to having our auditors prepare it.

The CAFR has three main components: the introductory section, the financial section, and the statistical section. The introductory section includes the Letter of Transmittal, which provides a comprehensive analysis of the City’s financial position as of June 30, 2008, as well as a summary of significant fiscal policies and practices. Other information of general interest is in this section, including a directory of Officials and Directors, a City-Wide organizational chart, City Maps, and previous awards received for excellence in financial reporting.

The Financial Section includes the primary financial statements of the City and is organized into the following parts:

• Auditor’s opinion regarding the financial statements;
• Management’s Discussion and Analysis providing a narrative overview of the government-wide financial activities;
• Basic financial statements presenting the government-wide statements which combine the activities of the major funds into governmental and business-type categories and the fund financial statements;
• Notes to the Financial Statements which is an addendum to the financials; and
• Required Supplementary Information presenting the Major Funds actual results with both the original and final adjusted budgets.

The Statistical Section provides current and historical trend information for the City in the following areas:

• Financial Trends
• Revenue Capacity
• Debt Capacity
• Demographic and Economic Information
• Operating Information

Complete financial information as of June 30, 2008 is contained in the CAFR. Key information is summarized below.

• The City’s General Fund Balance is $24,011,019, which represents a decrease of $1,388,546 for the fiscal year. Excluding one-time transfers, the General Fund finished the year with an operating surplus of $172,486. The operating surplus was achieved despite a nearly 7% decline in revenues. Total revenue was $38,483,397, which represents a decrease of $2,829,911 from the previous fiscal year. Significant expense reductions during the fiscal year allowed the General Fund to continue to operate in a fiscally responsible manner, where revenues exceed operating expenses.

• Net assets for the City’s governmental activities are $507,912,494, which represents an increase of $29,690,891 during the fiscal year. The majority of this increase was due to the completion of projects and the acquisition of capital assets. Fixed or Capital assets cannot be used to pay obligations of the City. Also included in these numbers are the City’s Internal Service Funds, which reported an ending net assets balance of $28,152,938 which represented a yearly increase of $2,169,956. The increase in our Internal Service funds reflects the Council and the City’s commitment that funding should be set aside today in order to provide for the future replacement of assets.

• Net assets for the City’s business type activities are $199,596,036, which represents an increase of $21,555,047 for the fiscal year. The completion of projects and the dedication of assets accounts for the majority of the increase.

In addition to performing the audit and offering an opinion on the City and Redevelopment Agency’s financial statements, the independent auditors will note certain matters involving internal control and other operational concerns. Attached is the Memorandum on Internal Control Structure.

FISCAL IMPACT
There is no fiscal impact associated with Council’s action.

Attachment:
Memorandum on Internal Control Structure
Comprehensive Annual Financial Report for Fiscal Year Ended June 30, 2008

 
City Administration
City of Brentwood City Council
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Brentwood, CA 94513
(925) 516-5440
Fax (925) 516-5441
E-mail allcouncil@brentwoodca.gov