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CITY COUNCIL AGENDA ITEM NO. 10

Meeting Date: December 9, 2008

Subject/Title: Adopt a Resolution accepting the work performed by Delta Excavating, Inc. for the Downtown Infrastructure, CIP Project No. 562-56382, and directing the City Clerk to file a Notice of Completion with the County Recorder.

Prepared by: Anthony Salam, CIP Engineering Manager

Submitted by: Bailey Grewal, Director of Public Works/City Engineer

RECOMMENDATION
Adopt a Resolution accepting the work performed by Delta Excavating, Inc. for the Downtown Infrastructure, CIP Project No. 562-56382, and directing the City Clerk to file a Notice of Completion with the County Recorder.

PREVIOUS ACTION
On May 27, 2008, by Resolution No. 2008-137, City Council adopted the City’s 2008/09 – 2012/13 Capital Improvement Program (“CIP”), which included the Downtown Infrastructure, CIP Project No. 562-56382.

On June 10, 2008 by Resolution No. 2008-140, City Council approved the contract documents, awarded the bid and authorized the City Manager or designee to execute a construction contract and necessary documents for the Downtown Infrastructure, CIP Project No. 562-56382, with Delta Excavating, Inc., in the amount of $790,070, plus a 10% contingency of $79,007, for a total amount of $869,077.

BACKGROUND
This project was the first phase of the City’s efforts to improve the downtown’s aging water, sewer and storm drain systems in order to provide the necessary support for existing and future development in the downtown area.

Work consisted of installation of water mains, storm drains and sanitary sewer improvements along portions of Maple Street between Second Street and Brentwood Boulevard, Oak Street between Garin Parkway and Second Street and Third Street between Oak Street and Chestnut Street.

All the improvements are complete per the plans and specifications and Delta Excavating, Inc. has met its contractual obligation. Staff is making the recommendation that the work performed by Delta Excavating, Inc. be accepted and the Notice of Completion be filed with the County Clerk.

FISCAL IMPACT
The total contract amount for the work performed by Delta Excavating, Inc. for the Downtown Infrastructure, CIP Project No. 562-56382, is as follows:

City Council
Contractor Actual Amount Approved Amount

Delta Excavating, Inc. $ 776,297.00 $869,077.00

The final cost was approximately 12% under the City Council approved amount for this project and was budgeted in the adopted 2008/09-2012/13 Capital Improvement Program.

Attachments:
Resolution
Notice of Completion


RESOLUTION NO.


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD ACCEPTING THE WORK PERFORMED BY DELTA EXCAVATING, INC. FOR THE DOWNTOWN INFRASTRUCTURE, CIP PROJECT NO. 562-56382 AND DIRECTING THE CITY CLERK TO FILE A NOTICE OF COMPLETION WITH THE COUNTY RECORDER.

WHEREAS, on May 27, 2008, by Resolution No. 2008-137, City Council adopted the City’s 2008/09 – 2012/13 Capital Improvement Program, which included the Downtown Infrastructure, CIP Project No. 562-56382; and

WHEREAS, on June 10, 2008 by Resolution No. 2008-140, City Council approved the contract documents, awarded the bid and authorized the City Manager or designee to execute a construction contract and necessary documents for the Downtown Infrastructure, CIP Project No. 562-56382, with Delta Excavating, Inc. in the amount of $790,070, plus a 10% contingency of $79,007, for a total amount of $869,077; and

WHEREAS, this project was the first phase of the City’s efforts to improve the downtown’s aging water, sewer and storm drain systems in order to provide the necessary support for existing and future development in the downtown area; and

WHEREAS, work consisted of installation of water mains, storm drains and sanitary sewer improvements along portions of Maple Street between Second Street and Brentwood Boulevard, Oak Street between Garin Parkway and Second Street and Third Street between Oak Street and Chestnut Street; and

WHEREAS, all the improvements are complete per the plans and specifications and Delta Excavating, Inc. has met its contractual obligation.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood does hereby accept the work performed by Delta Excavating, Inc. for the Downtown Infrastructure, CIP Project No. 562-56382 and directs the City Clerk to file a Notice of Completion with the County Recorder.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 9th day of December 2008 by the following vote:

REQUESTED BY
CITY OF BRENTWOOD

WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF BRENTWOOD
150 City Park Way
BRENTWOOD, CA 94513

NOTICE OF COMPLETION

NOTICE IS HEREBY GIVEN THAT:

THE CITY OF BRENTWOOD, a general law city, in the County of Contra Costa, State of California, did, on the 10th day of June 2008, enter into an agreement with Delta Excavating, Inc. for the
Downtown Infrastructure, CIP Project No. 562-56382.

The work described in the contract documents was to furnish all material, labor, and equipment necessary for the installation of water mains, storm drains and sanitary sewer improvements along portions of Maple Street between Second Street and Brentwood Boulevard, Oak Street between Garin Parkway and Second Street and Third Street between Oak Street and Chestnut Street in Brentwood, California.

On the 9th of December 2008, said contract, as a whole was completed and the work was accepted by the City Council of the City of Brentwood.

I hereby certify under penalty of perjury that the facts set forth in the foregoing Notice of Completion are true and correct.

Executed at Brentwood, Contra Costa County, State of California, on December 9, 2008.

By: __________________________
Margaret Wimberly, CMC, City Clerk
City of Brentwood, California
 
City Administration
City of Brentwood City Council
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Brentwood, CA 94513
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