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Current Council Agenda and Past Meeting Information

CITY COUNCIL AGENDA ITEM NO. 6

Meeting Date: December 9, 2008

Subject/Title: Adopt a Resolution amending the CIP Budget Sheet with an increase of $8,705 to the Communication Tower Antenna Installation Project for a total cost of $36,905

Prepared by: T. Hansen, Lieutenant

Submitted by: Mark Evenson, Chief of Police

RECOMMENDATION
Adopt a Resolution amending the CIP Budget Sheet with an increase of $8,705 to the Communication Tower Antenna Installation Project for a total cost of $36,905.

PREVIOUS ACTION
On May 27, 2008, the City Council adopted the Negative Declaration and the 2008/09-2012/13 Capital Improvement Program (CIP) for the City of Brentwood including roadway, park, sewer, water and other municipal improvements to be constructed during the next five years.

BACKGROUND
This project provides for the installation of antenna masts and related radio communications electronic equipment on and in the communications tower and vault. The installation of this equipment will improve the current public safety radio communications within the city limits and surrounding areas thus enhancing public and officer safety. This project was bid in January 2008 at $28,200. A recent rebid of the project on October 1, 2008 was at $33,550. This $5,350 increase was to comply with City of Antioch police radio communication requirements which resulted in some equipment modifications and additional costs to this project. The City of Antioch provides police radio communications dispatch services to the police department and their concurrence is required for any changes to the communications system. A $3,355 (10%) contingency of the new rebid amount of $33,550 was added to the project to cover any unforeseen additional charges which may occur during installation. The total increase to the project is $8,705 for a total cost of $36,905.

FISCAL IMPACT
The total cost of this proposal is $36,905 based on the recent bids. The total increase to the project budget is $8,705. The funding source will be the Emergency Preparedness Fund. This is a one-time cost; there are no known revenue offsets due to this amendment and no known future reduction of costs.

Attachment:
Resolution
Amended CIP Budget Sheet

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AMENDING THE CIP BUDGET SHEET WITH AN INCREASE OF $8,705 TO THE COMMUNICATION TOWER ANTENNA INSTALLATION PROJECT FOR A TOTAL COST OF $36,905

WHEREAS, on May 27, 2008 the City of Brentwood adopted the 2008/09-2012/13 Capital Improvement Program (CIP) Budget; and

WHEREAS, one of the projects in the CIP budget is the installation of antenna masts and related radio communications electronic equipment on and in the communications tower and vault which will improve public safety radio communications within the City limits and surrounding areas thus enhancing public and officer safety; and

WHEREAS, the project was originally bid in January, 2008 at $28,200; and

WHEREAS, in order to comply with the City of Antioch’s Police radio communication requirements, equipment modifications were required resulting in a rebid at $33,550, plus a $3,355 ten percent contingency, resulting in an additional cost of $8,705 to this project.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood amends the CIP Budget Sheet with an increase of $8,705 to the Communication Tower Antenna Installation Project for a total cost of $36,905.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 9th day of December 2008 by the following vote:


 
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