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Current Council Agenda and Past Meeting Information

CITY COUNCIL AGENDA ITEM NO. 3

Meeting Date: December 9, 2008

Subject/Title: Adopt a Resolution approving and authorizing continued participation in the Regional High-Efficiency Clothes Washer Rebate Program in collaboration with other municipal water agencies and Pacific Gas and Electric Company (PG&E) in the amount of $45,000, and authorizing the City Manager or her designee to execute and submit all necessary documents to participate in the Regional High-Efficiency Washing Machine Rebate Program (HEW).

Prepared by: Diana Williford, Water Conservation Specialist
Eric Brennan, Water Operations Manager
Chris Ehlers, Deputy Director of Public Works

Submitted by: Bailey Grewal, Director of Public Works/City Engineer


RECOMMENDATION
Adopt a Resolution approving and authorizing continued participation in the Regional High Efficiency Clothes Washer Rebate Program in collaboration with other municipal water agencies and Pacific Gas and Electric Company (PG&E) in the amount of $45,000, and authorizing the City Manager or her designee to execute and submit all necessary documents to participate in the Regional High-Efficiency Washing Machine Rebate Program (HEW).

PREVIOUS ACTION
On May 11, 1999, by Resolution No. 99-118, City Council authorized the City Manager to sign the California Urban Water Conservation Council’s Memorandum of Understanding Regarding Urban Water Conservation.

On March 27, 2007, by Resolution No. 2007-53, City Council approved the participation in a regional grant application to the Department of Water Resources in anticipation of an ongoing High-Efficiency Washing Machine Rebate Program.

On April 24, 2007, by Resolution No. 2007-72, City Council adopted the amendments to the 2005 Urban Water Management Plan.

On January 8, 2008, by Resolution No. 2008-02, City Council approved the participation in the 2008 High Efficiency Washer Rebate Initiative.

On June 10, 2008, the City Council proclaimed that the water users of the City of Brentwood collectively and voluntarily implement water conservation measures to help preserve this precious resource.

BACKGROUND
High-Efficiency washer rebate programs are one of the Best Management Practice’s (BMP 6) of the California Urban Water Conservation Council’s (CUWCC) Memorandum of Understanding (MOU) Regarding Urban Water Conservation. Participation in this Memorandum of Understanding is required to be eligible for grant funding and State funded revolving loans. The MOU was adopted by City Council on May 11, 1999. The City’s Implementation of a continued HEW rebate program fulfills the requirements of BMP 6.

The City’s 2005 Urban Water Management Plan (Plan) adopted by City Council on January 10, 2006, and amendments approved on April 24, 2007 outlines a five-year strategy regarding implementation of the Plan’s 14 BMP’s. Adopting a continued High-Efficiency Clothes Washer Rebate Program (HEW) further confirms the conservation efforts which have been previously outlined in the Memorandum of Understanding and the 2005 Urban Water Management Plan.

Upon City Council’s approval, City staff participated in a regional grant application to the Department of Water Resources (DWR) 2007 Proposition 50 Grant and was successful in receiving grant funds in the amount of $18,750 for 375 rebates. This application process was in partnership with 11 other municipal water agencies.

The 2008 HEW program began on January 8, 2008 and has resulted in over 250 high-efficiency washing machine rebates to Brentwood residents. Due to the success of this program, Staff recommends continuing the rebate program through December 31, 2009. Currently, there are grant funds available for 125 more rebates; additional rebates will be funded through the Water Enterprise.

The HEW Rebate Program has supported a proactive approach towards the conservation and responsible management of the City’s ground and surface water supply and helps to minimize the burden on the area’s limited water resources.

These 11 water agencies have joined forces with PG&E in an effort to streamline and promote the HEW rebate program. PG&E will continue to administer the program. Program administration consists of marketing and promotional items, website development and maintenance, and rebate application processing.

FISCAL IMPACT
The original agreement, dated January 8, 2008, was authorized and approved by Resolution No. 2008-02 for a total amount of $34,725. The additional scope of work being requested in Amendment No. One includes an extension to the agreement for administration and management of the Cooperative High-Efficiency Clothes Washer Rebate Initiative effective January 1 through December 31, 2009. Funds necessary to continue this initiative are estimated at $45,000 bringing the amended initiative amount to $79,725. The funds associated with this program are included in the 2008/2009 operating budget. $15,000 remains in the 2008/2009 budget, and $30,000 will be requested in the 2009/2010 budget. A total of $6,250 remains in the Department of Water Resources (DWR) 2007 Proposition 50 Grant which will be reimbursed to the Water Enterprise Fund once rebates are paid by the City.

Attachments:
• Resolution

RESOLUTION NO.

ADOPT A RESOLUTION APPROVING AND AUTHORIZING CONTINUED PARTICIPATION IN THE REGIONAL HIGH-EFFICIENCY CLOTHES WASHER REBATE PROGRAM IN COLLABORATION WITH OTHER WATER AGENCIES AND PACIFIC GAS AND ELECTRIC COMPANY IN THE AMOUNT OF $45,000, AND AUTHORIZING THE CITY MANAGER OR HER DESIGNEE TO EXECUTE AND SUBMIT ALL NECESSARY DOCUMENTS TO PARTICIPATE IN THE PROGRAM.

WHEREAS, on May 11, 1999, by Resolution No. 99-118, City Council authorized the City Manager to sign the California Urban Water Conservation Council’s Memorandum of Understanding Regarding Urban Water Conservation; and

WHEREAS, on March 27, 2007, by Resolution No. 2007-53, City Council approved the participation in the 2007 DWR Proposition 50 Grant application; and

WHEREAS, on April 24, 2007, by Resolution No. 2007-72, City Council adopted the amendments to the 2005 Urban Water Management Plan; and

WHEREAS, on January 8, 2008, by Resolution No. 2008-02, City Council approved the participation in the 2008 High Efficiency Washer Rebate Initiative.

WHEREAS, on June 10, 2008, the City Council proclaimed that the water users of the City of Brentwood collectively and voluntarily implement water conservation measures to help preserve this precious resource.

WHEREAS, the 2005 Urban Water Management Plan outlines a five-year strategy regarding implementation of the Plan’s 14 BMP’s. Adopting a High-Efficiency Clothes Washer Rebate Program (HEW) further confirms the conservation efforts which have been previously outlined in the Memorandum of Understanding and the 2005 Urban Water Management Plan; and
WHEREAS, a continued regional High-Efficiency Washer Rebate Program will help support a proactive approach towards the management of the City’s groundwater and promotes conservation and minimizes the burden on the area’s limited water resources; and

WHEREAS, due to the success of the 2008 HEW program, the City of Brentwood wishes to continue it’s partnership with other municipal water agencies and PG&E for the HEW Rebate program; and

WHEREAS, rebate program funds are included in the 2008/09 budget and will be requested in the 2009/2010 Water Enterprise Operating Budget.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood does hereby approve and authorize continued participation in the Regional High-Efficiency Clothes Washer Rebate Program in collaboration with other water agencies and Pacific Gas and Electric Company in the amount of $45,000, and authorizing the City Manager or her designee to execute and submit all necessary documents to participate in the Program.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 9th day of December 2008 by the following vote:
 
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