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Current Council Agenda and Past Meeting Information

December 9, 2008
CITY OF BRENTWOOD
CITY COUNCIL/REDEVELOPMENT AGENCY AGENDA
City Council Chamber, 734 Third Street, Brentwood, CA 94513

A complete packet of information is available for public review at City Hall or on our website at www.brentwoodca.gov

Any disclosable public records related to an agenda item for the open session of this meeting distributed to all or a majority of the City Council less than 72 hours before this meeting is available for inspection at City Hall, located at 150 City Park Way during normal business hours .These writings will also be available for review at the City Council meeting in the public access binder in the entrance of the City Council Chambers.

JOINT CITY COUNCIL/REDEVELOPMENT AGENCY MEETING
7:00 P.M.

CALL TO ORDER – 734 Third Street, City Council Chamber

Pledge of Allegiance
Invocation - Reverend Austin Miles
Roll Call

PUBLIC COMMENTS
At this time the public is permitted to address the City Council/Redevelopment Agency on items that are on the Consent Calendar, Requests for Future Agenda Items, or items not on the agenda. Persons addressing the City Council/Redevelopment Agency are required to limit their remarks to five (5) minutes unless an extension of time is granted by the Mayor subject to approval of the City Council/Redevelopment Agency. Please file your name with the Mayor on the form provided at the podium. Speakers desiring answers to questions should direct it to the City Council/Redevelopment Agency and, if relevant, the City Council/Redevelopment Agency may direct it to the appropriate staff member.

1A. Approve minutes of the City Council/Redevelopment Agency special meeting held November 18, 2008. (M. Wimberly)

1B. Adopt a Resolution reciting the facts of the General Municipal Election held on November 4, 2008, declaring the result and such other matters as provided by law. (K. Chew/M. Wimberly)

ADJOURNMENT

Adjourn 2006/2008 City Council sine die

Oath of Office and installation of newly elected Mayor and Council Members.

CONVENE 2008/2010 CITY COUNCIL

Roll Call

CEREMONIAL MATTERS

A. Selection of a Vice Mayor.

RECESS

CONSENT CALENDAR
All matters listed on the consent calendar are considered routine in nature and will be enacted by one motion. If discussion is required, that particular item will be removed from the consent calendar and will be considered separately.

1. Approve the reappointment of Claudette Naturel-Staton, Johnny Staton and Stephen Smith to new terms on the Brentwood Advisory Neighborhood Committee (BANC). (C. Bronzan/B. Gary)

2. Receive and file the City of Brentwood Sports Philosophy. (C. Bronzan/S. Barry)

3. Adopt a Resolution approving and authorizing continued participation in the Regional High Efficiency Clothes Washer Rebate Program in collaboration with other municipal water agencies and Pacific Gas and Electric Company (PG&E) in the amount of $45,000, and authorizing the City Manager or her designee to execute and submit all necessary documents to participate in the Regional High-Efficiency Washing Machine Rebate Program (HEW). (B. Grewal/E. Brennan/D. Williford)

4. Adopt a Resolution approving a fee waiver request from Contra Costa County for $3,946.46 for the use of City facilities for Brentwood Public Library Special Events, and California Offenders Program Services; and $1,379.52 for Delta Community Services Inc. (DCSI) staff meetings, Hi-Cap Insurance Counseling and fundraisers for January 1 – June 30, 2009. (C. Bronzan/O. Alvarez)

5. Adopt a Resolution amending the City of Brentwood Council/Administrative Policy No. 90-3, Section No. 15 related to establishing an Activity Code of Conduct. (C. Bronzan/S. Barry)

6. Adopt a Resolution amending the CIP Budget Sheet with an increase of $8,705 to the Communication Tower Antenna Installation Project for a total cost of $36,905. (M. Evenson/T. Hansen)

7. Adopt a Resolution approving the revised classification description for Project Services Specialist and repealing the classification description and salary range for Project Services Manager. (K. Chew/P. Standley)

8. Adopt a Resolution approving and authorizing the City Manager or designee to execute two Grant of Easements and any necessary related documents with Trilogy Vineyards, LLC for air space over Fairview Avenue south of Balfour Road for golf cart/pedestrian bridges. (B. Grewal/P. Eldredge)

9. Adopt a Resolution approving and authorizing the City Manager or designee to execute the Operation and Maintenance Agreement for the Detention Basin (APN#017-670-040) and any necessary related documents with Pulte Homes Corporation; and to convey the Grant of Easement for irrigation, maintenance and access purposes for the same Detention Basin (APN#017-670-040) through the City owned Park to Pulte Homes Corporation (“Developer”) as part of Subdivision No. 8311 (APN#017-080-006), located south of Sand Creek Road. (B. Grewal/D. Boskovic)

10. Adopt a Resolution accepting the work performed by Delta Excavating, Inc. for the Downtown Infrastructure, CIP Project No. 562-56382, and directing the City Clerk to file a Notice of Completion with the County Recorder. (B. Grewal/A. Salam)

11. Adopt a Resolution approving a plan for the use of the 2008/09 Proposition 1B transportation funds, authorizing the City Engineer to submit the plan to the State Department of Finance and amending the CIP Budget Sheet for the John Muir Parkway Extension/Foothill Drive-Phase I, CIP Project No. 336-31640 to reflect project funding from this source. (B. Grewal/D. Galey)

12. Adopt a Resolution accepting the American Avenue improvements constructed as a part of the Heritage High School project by Liberty Union High School District. (B. Grewal/D. Galey)

13. Adopt a Resolution approving and authorizing the City Manager or designee to execute a Contract for Landscape Maintenance Services with East Bay Construction Company in the amount of $2,103,051.91, plus a 10% contingency of $210,305.19 for a total not to exceed contract amount of $2,313,357.10 for citywide Lighting and Landscape Districts (LLDs) and authorize the City Manager or designee to approve necessary documents for the base bid, extra work, and extensions as appropriate. (C. Bronzan/R. Stromgren)

14. Adopt a Resolution approving and authorizing the City Manager or designee to execute a Contract for Landscape Maintenance Services with American Civil Constructors (ACC) in the amount of $2,021,709.42, plus a 10% contingency of $202,170.94 for a total not to exceed contract amount of $2,223,880.36 for citywide Parks and authorize the City Manager or designee to approve necessary documents for the base bid, extra work, and extensions as appropriate. (C. Bronzan/R. Stromgren)

15. Adopt a Resolution approving and authorizing the City Manager or designee to execute a Contract for Landscape Maintenance Services with Sycamore Landscaping Corporation in the amount of $822,119.55, plus a 10% contingency of $82,211.96 for a total not to exceed contract amount of $904,331.51 for citywide Right-of-Ways and authorize the City Manager or designee to approve necessary documents for the base bid, extra work, and extensions as appropriate. (C. Bronzan/R. Stromgren)

16. Adopt a Resolution approving and authorizing the City Manager or designee to execute Amendment No. 3 to the Amended and Restated Contract for Landscape Maintenance with West Coast Arborists, Inc. in the amount of $114,601 for a total contract amount not to exceed $637,301 and extending the term of the contract from January 1, 2009 to June 30, 2009. (C. Bronzan/R. Stromgren)

17. Adopt a Resolution amending City Council/Administrative Policy No. 10-11 Authorized City Officials, Executives, and Employees regarding Warrants, Banking, Trust and Investment Accounts. (P. Ehler/D. Davies/M. Huber)

18. Adopt a Resolution authorizing: (1) the acceptance of the grant award from the State of California Office of Traffic Safety (OTS) in the amount of $10,547.78 for the Sobriety Checkpoint Mini-Grant Program for 2008-2009; (2) the Chief of Police or his designee to sign a funding agreement with the State of California Office of Traffic Safety (OTS) and any other documents necessary to implement the program; and (3) an amendment to the 2008/09 Operating Budget increasing revenues and expenses by $10,548 for the Sobriety Checkpoint Mini-Grant Program. (M. Evenson/C. Hirsch)

19. Adopt a Resolution Rejecting the Bid of A Quality Heating and Air for Bid Package No. 7 (Mechanical) as Non-responsive and Approving the Contract Documents, Awarding the Bid and Authorizing the City Manager or Designee to Execute Construction Contract and Necessary Documents to Skelton Heating and Air for the Library Relocation Project, CIP No. 337-37194, for Bid Package #7 in the amount of $50,800 plus a 10% contingency of $5,080, for a total amount of $55,880 and authorize the Director of Finance and Information Systems to facilitate internal loans for the Library Relocation Package. (K. Chew/G. Leech)

20. Adopt a Resolution authorizing the City Manager or designee to include Bid Alternate in the contract with Alhambra Electric to update and replace the existing security system at the Brentwood Family Aquatic Complex by change order in the amount of $24,468 plus a 10% contingency of $2,446.80 for a total change order amount of $26,914.80 and a total contract amount of $466,778. (C. Bronzan/P. Scherff)

21. Adopt a Resolution approving a Memorandum of Understanding between the City of Brentwood and the Brentwood Senior Citizens Club, Inc. regarding running a wide variety of programs, activities, and services at the Brentwood Senior Activity Center and approving a fee waiver for the term of January 1, 2009 to June 30, 2009 in the amount of $23,514.68. (C. Bronzan/M. Kaiser)

22. Adopt a Resolution approving and authorizing City Manager or her designee to execute Amendment No. 5 to Purchase Agreement with Pizzagoni Family, Inc., for an extension of the City’s Option to Repurchase period by 180 days from issuance of building permits, for site at Sunset Industrial Complex and for a reduction by 180 days for issuance of a Certificate of Occupancy, and directing staff to take actions and authorizing the City Manager to execute documents necessary for the amendment. (C. McCann/G. Rozenski)

23. Adopt a Resolution 1) approving and authorizing the City Manager to sign a contract with CRW Systems, Inc. in the amount of $250,600, plus a 15% contingency, for a total amount of $288,190 to provide Development Services Software, CIP Project No. 337-37197, and authorizing the City Manager to execute any necessary contract amendments up to the amount of the contingency and 2) amending the CIP Budget Sheet for Development Services Software, CIP Project No. 337-37197. (C. McCann/L. Kidwell)

Redevelopment Agency Consent Items:

24. Acceptance of Redevelopment Agency’s Blight Progress Report, Property Report and Housing Activities Report for Fiscal Year Ending 2008. (C. McCann/G. Rozenski)

25. Approve warrants from Warrant lists dated November 05, November 12, and November 19, 2008. (P. Ehler/L. Schelbert)

PUBLIC HEARINGS
Persons addressing the Council/Redevelopment Agency are asked to file their name with the Mayor on the form provided at the podium. The Council may adopt reasonable regulations at the onset of the public hearing to facilitate public testimony. These regulations may include time limits. In the absence of such regulations, the public hearing shall follow the protocol for Public Comments.

26. Consideration of a Resolution adopting a mitigated negative declaration and an ordinance rezoning (RZ 07-08) the Ferro/Ronconi project, a proposed subdivision of approximately 42 acres into 160 single-family residential lots, located at the northeast corner of Balfour Road and Griffith Lane. (C. McCann/E. Nolthenius)

NEW BUSINESS

27. Receive the Independent Auditors Report and Comprehensive Annual Financial Report for Fiscal Year 2007/2008. (P. Ehler/K. Breen)

28. Receive the Redevelopment Agency Financial Statements and Redevelopment Agencies Financial Transactions Report to the State Controller’s Office for Fiscal Year 2007/2008. (P. Ehler/K. Breen)

INFORMATIONAL REPORTS FROM COUNCIL MEMBERS, SUBCOMMITTEES AND LIAISONS: This portion of the agenda is to provide an opportunity for Council Members to report on attendance at events, subcommittee meetings, and entities on which the Council Member has been appointed as a liaison.

REQUEST FOR FUTURE AGENDA ITEMS:

I NEW REQUESTS (Council Members wishing to have an agenda item placed on a future agenda shall make a request under this section of the agenda. These items will be included on the agenda for the next Council meeting).

ADJOURNMENT

NOTICE
In compliance with the Americans with Disabilities Act, the meeting room is wheelchair accessible and disabled parking is available at the City Hall Parking lot. If you are a person with a disability and you need disability-related modifications or accommodations to participate in this meeting, please contact the City Clerk’s Office at (925) 516-5440 or fax (925) 516-5441. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. {28 CFR 35.102-35, 104 ADA Title II}

POSTING STATEMENT
On December 4, 2008, a true and correct copy of this agenda was posted on the City Hall Bulletin Board, outside City Hall, 150 City Park Way, Brentwood, CA 94513 and at our website www.brentwoodca.gov
 

City Administration
City of Brentwood City Council
150 City Park Way
Brentwood, CA 94513
(925) 516-5440
Fax (925) 516-5441
E-mail allcouncil@brentwoodca.gov