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CITY COUNCIL AGENDA ITEM NO. 8

Meeting Date: November 18, 2008

Subject/Title: Adopt a Resolution approving and authorizing submittal of form titled “Local Assistance EEM Projects CWA Cycle 6 Budget Authority Lapsing June 30, 2009” requesting an extension for completion of landscaping the median on Sand Creek Road west from Fairview Avenue and authorizing the City Manager or designee to execute and submit all documents which may be necessary to apply for the extension.

Prepared by: Linda Vargas, Engineering Services Specialist

Submitted by: Bailey Grewal, Director of Public Works/City Engineer


RECOMMENDATION
Adopt a Resolution approving and authorizing submittal of form titled “Local Assistance EEM Projects CWA Cycle 6 Budget Authority Lapsing June 30, 2009” requesting an extension for completion of landscaping the median on Sand Creek Road west from Fairview Avenue and authorizing the City Manager or designee to execute and submit all documents which may be necessary to apply for the extension.

PREVIOUS ACTION
On April 24, 2007, City Council adopted Resolution No. 2007-74, approving and authorizing submittal of a grant proposal to the State of California Resources Agency FY 06/07 Environmental Enhancement and Mitigation Program for Sand Creek Road west of Fairview Avenue.

On June 7, 2007, the City was awarded a grant in the amount of $278,605.00, by the State of California Resources Agency for FY 06/07 Environmental Enhancement and Mitigation Program for landscape and irrigation in Sand Creek Road median west of Fairview Avenue.

On June 22, 2007, the City Manager of the City of Brentwood executed the Applicant-State Agreement No. 04-16-0555 for the Environmental Enhancement and Mitigation Program in order for the State to administer the grant funds the City was awarded.

BACKGROUND
The Environmental Enhancement & Mitigation Program (“EEMP”) was established by the enactment of the Transportation Blueprint Legislation of 1989 (AB471, Katz). The Program authorizes the allocation of $10,000,000 in grants each year to local, state and federal governmental agencies and non-profit organizations to provide increased mitigation or enhancement in addition to required mitigation for the transportation project to which they are related.

In FY 06/07 the City was awarded a grant in the amount of $278,605.00, for landscaping and irrigation in the median on Sand Creek Road, west of Fairview Avenue. In May of 2008, the City invoiced for the installation of an irrigation line in Sand Creek Road and received a payment of $149,840.04. The installation of the landscaping is to be done as a reimbursable condition of approval on a residential development project. That project is on hold due to adverse market conditions. In order not to lose the remaining grant funds, submittal of form titled “Local Assistance EEM Projects CWA Cycle 6 Budget Authority Lapsing June 30, 2009” requesting an extension for completion of landscaping the median on Sand Creek Road has to be submitted by December 1, 2008, to Caltrans. A City Council Resolution is part of this submittal package requesting an extension.

FISCAL IMPACT
The project estimate completed with the grant application totaled $334,805. The total of the grant awarded was $278,605, leaving the City’s match at $56,200, which will be paid through Roadway Facility Fee credits.

Attachment:
Resolution
Form Titled “Local Assistance EEM Projects CWA Cycle 6 Budget Authority Lapsing June 30, 2009”



RESOLUTION NO.


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD APPROVING AND AUTHORIZING SUBMITTAL OF A FORM TITLED “LOCAL ASSISTANCE EEM PROJECTS CWA CYCLE 6 BUDGET AUTHORITY LAPSING JUNE 30, 2009” REQUESTING AN EXTENSION FOR COMPLETION OF LANDSCAPING THE MEDIAN ON SAND CREEK ROAD WEST FROM FAIRVIEW AVENUE AND AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE AND SUBMIT ALL DOCUMENTS WHICH MAY BE NECESSARY TO APPLY FOR THE EXTENSION.


WHEREAS, on April 24, 2007 City Council adopted Resolution No. 2007-74, approving and authorizing submittal of a grant proposal to the State of California Resources Agency FY 06/07 Environmental Enhancement and Mitigation Program for Sand Creek Road west of Fairview Avenue; and

WHEREAS, on June 7, 2007, the City was awarded a grant in the amount of $278,605.00, by the State of California Resources Agency for FY 06/07 Environmental Enhancement and Mitigation Program for landscape and irrigation in Sand Creek Road median west of Fairview Avenue; and

WHEREAS, on June 22, 2007, the City Manager of the City of Brentwood executed the Applicant-State Agreement No. 04-16-0555 for the Environmental Enhancement and Mitigation Program in order for the State to administer the grant funds the City was awarded; and

WHEREAS, the remainder of installation of the landscaping is to be done as a reimbursable condition of approval on a residential development project and that project is on hold due to adverse market conditions; and

WHEREAS, in order not to lose the remaining grant funds, submittal of the form titled “Local Assistance EEM Projects CWA Cycle 6 Budget Authority Lapsing June 30, 2009” requesting an extension for completion of landscaping the median on Sand Creek Road has to be submitted by December 1, 2008, to Caltrans.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood does hereby approve and authorize submittal of form titled “Local Assistance EEM Projects CWA Cycle 6 Budget Authority Lapsing June 30, 2009” requesting an extension for completion of landscaping the median on Sand Creek Road west from Fairview Avenue and authorizing the City Manager or designee to execute and submit all documents which may be necessary to apply for the extension.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 18th day of November 2008 by the following vote:
 
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