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CITY COUNCIL AGENDA ITEM NO. 6

Meeting Date: November 18, 2008

Subject/Title: Adopt a Resolution approving and authorizing the City Manager or designee to execute the Second Amendment to Agreement for Maintenance and Electrical Facility Cost Sharing of the State Route 4 Bypass in the City of Brentwood.

Prepared by: Debra Galey, Management Analyst

Submitted by: Bailey Grewal, Director of Public Works/City Engineer

RECOMMENDATION
Adopt a Resolution approving and authorizing the City Manager or designee to execute the Second Amendment to Agreement for Maintenance and Electrical Facility Cost Sharing of the State Route 4 Bypass in the City of Brentwood.

PREVIOUS ACTION
On May 11, 1999, City Council approved an Agreement with the Bypass Authority to construct the State Route 4 Bypass Segment 2, from Lone Tree Way to Balfour Road.

On April 9, 2002, City Council adopted Resolution No. 2513, to approve an Agreement with the Bypass Authority for law enforcement services on the State Route 4 Bypass from Lone Tree Way to Balfour Road.

On September 23, 2003, City Council adopted Resolution No. 2990, to approve and authorize the City Manager to execute an Agreement for Maintenance and Electrical Facility Cost Sharing of the State Route 4 Bypass in the City of Brentwood.

On June 13, 2006, City Council adopted Resolution No. 2006-137, to approve and authorize the City Manager to execute the First Amendment to Agreement for Maintenance and Electrical Facility Cost Sharing of the State Route 4 Bypass in the City of Brentwood
BACKGROUND
The City of Brentwood and the Bypass Authority have worked together for several years to implement the construction of all segments of the State Route 4 Bypass (“Bypass”) from State Route 4 to its easterly terminus connecting to Vasco Road. All segments of the Bypass are now open to traffic. Previously approved agreements authorize the City to provide law enforcement services and roadway and landscape maintenance, and authorize Contra Costa County to provide traffic signal operations and maintenance. The Agreement and First Amendment outlines types and levels of service to be provided in addition to reimbursement to each party for all costs incurred and cost sharing for maintenance of traffic signals at intersections of the Bypass with City roadways. With this Agreement in place, the City is able to better ensure the safety of motorists within the City’s jurisdiction.

With the opening of Bypass Segments 1 and 3 this year, this Second Amendment proposes to include the following street maintenance and cost sharing associated with the additional areas:

 Maintenance and Cost Sharing:
• Traffic Signal Segment 1/Jeffrey Way/ Lone Tree Way intersections
• Traffic Signal Balfour Road/Segment 3 intersection
• extension of Segment 3 to the southeasterly City limits
• Updated maintenance standards consistent with City practices
 Reimbursement Costs
• Consistent with current City Cost Allocation Plan and County General Services Department Charge Out Rates

With the Agreement in place, we will be able to maintain a level of service consistent with City roadways and receive full reimbursement, including an amount for City administration, to be provided by the Bypass Authority.
FISCAL IMPACT
All annual maintenance costs, plus 10% to cover City administration, in an amount not to exceed $135,000, will be provided by the Bypass Authority. The maintenance expenditure and revenue is currently budgeted in the General Fund Operating Budget for Public Works Streets Division and Parks and Recreation Landscape Maintenance Division.

Attachments:
Resolution
Second Amendment
First Amendment
Agreement
RESOLUTION NO.


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD APPROVING AND AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE THE SECOND AMENDMENT TO THE AGREEMENT FOR MAINTENANCE AND ELECTRICAL FACILITY COST SHARING OF THE STATE ROUTE 4 BYPASS IN THE CITY OF BRENTWOOD.

WHEREAS, on May 11, 1999, City Council approved an Agreement with the Bypass Authority to construct the State Route 4 Bypass Segment 2, from Lone Tree Way to Balfour Road; and

WHEREAS, on April 9, 2002, City Council adopted Resolution No. 2513, to approve an Agreement with the Bypass Authority for law enforcement services on the State Route 4 Bypass from Lone Tree Way to Balfour Road; and

WHEREAS, on September 23, 2003, City Council adopted Resolution No. 2990, to approve and authorize the City Manager to execute an Agreement for Maintenance and Electrical Facility Cost Sharing of the State Route 4 Bypass in the City of Brentwood; and

WHEREAS, on June 13, 2006, City Council adopted Resolution No. 2006-137, to approve and authorize the City Manager to execute the First Amendment to Agreement for Maintenance and Electrical Facility Cost Sharing of the State Route 4 Bypass in the City of Brentwood; and

WHEREAS, it is the City’s intent to keep roadways safe and clean and to provide a consistent level of service within the City’s jurisdiction.

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Brentwood that:
1. the Second Amendment to the Agreement for Maintenance and Electrical Facility Cost Sharing of the State Route 4 Bypass in the City of Brentwood is hereby approved.

2. the City Manager or designee is hereby authorized to execute same amendment.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 18th day of November 2008 by the following vote:
 
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