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Current Council Agenda and Past Meeting Information

CITY OF BRENTWOOD
CITY COUNCIL AND REDEVELOPMENT AGENCY MEETING MINUTES
TUESDAY, 7:00 P.M.
OCTOBER 28, 2008
COUNCIL CHAMBER

CALL TO ORDER CITY COUNCIL/REDEVELOPMENT AGENCY (07:00 PM)
Pledge of Allegiance - Ron Enos (07:00 PM)
Roll Call (07:01 PM)
Present: Becnel; Brockman; Richey; Stonebarger; Taylor

PUBLIC COMMENTS (07:01 PM)
Peggy Schuitemacker, Brentwood Arts Society representative, thanked Council and the Parks & Recreation and Police departments for their support of the Art, Wine, and Jazz Festival and presented photos of public art.

Rick Lemyre, representative of the Brentwood Regional Community Chest, said approximately 500 Christmas packages of toys and food were given away every year and he thanked the City for their support.

Lil Pierce spoke regarding the Brentwood Regional Community Chest and said the sorting and packing of the basket items would take place on December 19, 2008, at 4:00 p.m. and distribution would take place on December 20, 2008, beginning at 8:00 a.m. She spoke about the Friends of Oakley, which would prepare their own baskets the day after the Brentwood Regional Community Chest.


CONSENT CALENDAR (07:08 PM)

1. Approved minutes of the City Council/Redevelopment Agency meeting of October 14, 2008. (M. Wimberly)


2. Adopted Resolution 2008-251 approving and authorizing the City Manager to execute Amendment No. 2 to the Contract for Janitorial Services with Dependable Janitorial Services increasing the contract by $12,862, from a total contract amount of $318,032 to $330,894 for changes in janitorial services at the Brentwood Family Aquatic Complex; and the Brentwood Education and Technology Center through fiscal year 2009/10. (C. Bronzan/R. Stromgren/M. Azamey)


3. REMOVED FROM THE AGENDA - Adopt Resolutions accepting all offers of dedication for rights-of-way, easements, parcels of land and other rights as shown on the Final Maps; accepting all public improvements for maintenance; accepting the Subdivision Maintenance Bonds; and releasing the Subdivision Improvement Securities for Deer Ridge Subdivision Nos. 8310 Phase II and 8493, located south of Balfour Road and west of Concord Avenue, developed by California Sun-Brentwood, LLC. (B. Grewal/D. Galey)


4. Adopted Resolution 2008-252 approving City Council/Administrative Policy No. 10-17, Identity Theft Prevention Program - Red Flags. (P. Ehler/D. Davies)


5. Adopted Resolution 2008-253 replacing in its entirety City Council/Administrative Policy No. 20-3 Gifts and Repealing Resolution No. 81-34. (P. Ehler/D. Davies)


6. Adopted Resolution 2008-254 approving Temporary Use Permit No. 08-18, allowing the Chamber of Commerce to close several downtown streets and temporarily establishing no parking restrictions and tow away zones, as part of allowing the use of City-owned property for the 26th Annual Holiday Parade for one day, Saturday, November 22nd, between the hours of 4:00 pm and 6:00 pm, located within the downtown. (C. McCann/J. Zilm)


7. Adopted Resolution 2008-255 authorizing the City Manager or designee to sign contracts with AT&T to provide phone and data line services to the City of Brentwood through the State of California - negotiated contract CALNET 2. (P. Ehler/Y. Cho)


8. PULLED FOR DISCUSSION - Adopt a Resolution authorizing a budget amendment and related expenditure from the City’s Agricultural Land Trust Fund 263 in the amount of $2,735,000 for the purchase of a 206-acre agricultural conservation easement for Assessor’s Parcel Number 015-060-010 by the Brentwood Agricultural Land Trust (BALT) in accordance with the direction of the Agricultural Enterprise Committee. (C. McCann/L. Maurer)


Redevelopment Agency Consent Items:
9. Approved warrants from Warrant lists dated October 1, and October 8, 2008. (P. Ehler/L. Schelbert)


CONSENT CALENDAR ACTIONS (07:08 PM)
Motion: Approve Consent Calendar Items 1 - 9, with Item 3 postponed and Item 8 pulled for discussion.
Moved by Brockman, seconded by Stonebarger.

Vote: Motion carried 5-0.
Yes: Becnel; Brockman; Richey; Stonebarger; Taylor

8. Adopt a Resolution authorizing a budget amendment and related expenditure from the City’s Agricultural Land Trust Fund 263 in the amount of $2,735,000 for the purchase of a 206-acre agricultural conservation easement for Assessor’s Parcel Number 015-060-010 by the Brentwood Agricultural Land Trust (BALT) in accordance with the direction of the Agricultural Enterprise Committee. (C. McCann/L. Maurer)


Council Member Stonebarger said the 206 acre parcel was the largest in the agricultural core and the item was to approve the expenditure to purchase the agricultural easement, which would be split into two parcels. He felt it was a great step in using the funds to continue to preserve the agricultural industry.

Vice Mayor Brockman thanked Mr. Vierra and said the 200 acres on Balfour Road off of Chestnut Street would never be developed.


Motion: Adopt Resolution 2008-256 authorizing a budget amendment and related expenditure from the City\’s Agricultural Land Trust Fund 263 in the amount of $2,735,000 for the purchase of a 206-acre agricultural conservation easement for Assessor\’s Parcel Number 015-060-010 by the Brentwood Agricultural Land Trust (BALT) in accordance with the direction of the Agricultural Enterprise Committee.
Moved by Stonebarger, seconded by Brockman.

Vote: Motion carried 0-0.
Absent: Brockman; Becnel; Richey; Stonebarger; Taylor

NEW BUSINESS (07:11 PM)
10. Received report on Police benchmarks and provide direction, if any to staff. (P. Ehler/M. Evenson)


Chief of Police, Mark Evenson, requested Council consideration to adopt and approve the four benchmarks, to be presented on an annual basis to allow informed decisions on future staffing of the Police Department. There is no single method or measurement to determine adequate staffing levels for police departments. Ideally, staffing requirements are based on a City’s priorities; the community’s expectations; external influences, such as fluctuations in a City’s daytime or seasonal population; and the levels of crime. In addition to these factors, adequate staffing requirements must be based on a combination of statistical analysis and professional opinion. Staff recommends four benchmarks that staff will compile annually and present to the City Council: 1) response times, 2) incidents of crime and crime rates, 3) workload, and 4) clearance rates. These benchmarks will provide a clear assessment of how the Police Department is performing, and the department’s ability to provide quality police service to the citizens of Brentwood. Based on extensive research, we believe these benchmarks provide the best information for determining the appropriate police staffing levels. Response times are an important benchmark of police service. Response times vary greatly depending on the size of the City and department, geographical location and levels of crime. Smaller cities usually have faster response times, due simply to the geography.


A discussion between Council and staff regarding police staffing levels, benchmarks, and strategic goals ensued.


Mayor Taylor opened public comments.


Daniela Colbasso spoke regarding the need to hire additional police officers and she asked what happened when officers went out on leave or vacation and said this may create an overtime issue for the Police Department.
Jennifer Fernandez said she reviewed the fiscal impact outline regarding the addition of 14 officers to meet the 1.5 ratio, and said it would cost approximately $2.4 to $2.9 million. She compared the cost to the cost for the civic center and said it was not a large number. She felt the City was already behind the curve and should maintain the level of service.

Linda Nakaji, Co-Chair of Shadow Lakes/Brentwood Hills Neighborhood Watch Steering Committee, said many of the residents had expressed concerns about increasing crime and expressed a desire to have more police officers patrolling neighborhoods which could reduce crime.

Stephen Smith commended the Police Department for their presence at the opening of the Streets of Brentwood. He spoke about the benchmark report and said budget constraints were tight. The current proposal made more sense then a simple numerical formula and would put into effect results oriented policing rather than formula driven policing.


Mayor Taylor closed public comments.


Council Member Richey said he felt the benchmarks were important and were not a formula for successful staffing decisions. A policy decision should be made by Council regarding the street impact team that was free from calls for service and had the ability to focus on making arrests. He asked to abide by the strategic plan with increasing proactive enforcement in the City.


Council Member Stonebarger said he was concerned about the Streets of Brentwood and believed there were fewer officers to resolve crimes. Crime analysis was a good tool and he asked about responding to multiple situations, spoke about overtime, and said it would be un-sustainable. He spoke about the strategic plan, creating benchmarks, and seeing tangible effects such as targeting response times and said he did not have an issue with benchmarks. He asked to see four additional police officers with two of those dedicated to the Streets of Brentwood and he requested a community workshop be held to obtain citizen feedback and give Council the ability to prioritize funds.


Vice Mayor Brockman said the City needed to explore the benchmarks regarding results and the ability to adapt. He spoke about funding other officers and said the City needed to explore why officers were leaving since the City offered the best pay and incentives in the area. The City should hire currently-funded officers and explore increasing the numbers. There was no acceptability of crime and he did not have a problem with the benchmarks. He felt the City needed to fill positions available before funding more positions.


Council Member Becnel said vacancies could be filled and hiring officers was a problem for the City as well as other cities. He felt benchmarks were not the answer but a tool that allowed the City to determine what the facts were. Benchmarks would assist the Council in making a needed policy direction change. The decision would be evaluated in March. The staffing level needed to be a recommendation based on staff expertise. He was in support of adopting the benchmarks and establishing an annual review prior to budget adoption.


Mayor Taylor said the benchmarks needed to be explored one or more times per year and he directed staff to present an annual benchmark report and public safety workshop prior to the preparation of the recommended budget.


Motion: Receive report on Police benchmarks and approve the following benchmarks: 1) Response times; b) Incidents of crime and crime rates; c) Workload; and d) Clearance rates, and direct staff to present an annual benchmark report to Council in a public safety workshop, prior to the preparation of the recommended budget.
Moved by Taylor, seconded by Becnel.

Vote: Motion carried 5-0.
Yes: Becnel; Brockman; Richey; Stonebarger; Taylor

INFORMATIONAL REPORTS FROM COUNCIL MEMBERS, SUBCOMMITTEES AND LIAISONS - None (08:25 PM)
REQUEST FOR FUTURE AGENDA ITEMS: - None (08:26 PM)
ADJOURNMENT (08:26 PM)
Motion: Adjourn
Moved by Stonebarger, seconded by Richey.

Vote: Motion carried 5-0.
Yes: Becnel; Brockman; Richey; Stonebarger; Taylor

Respectfully submitted,



Cynthia Garcia, CMC
Assistant City Clerk
 
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