November 18, 2008
CITY OF BRENTWOOD
SPECIAL CITY COUNCIL/REDEVELOPMENT AGENCY AGENDA
City Council Chamber, 734 Third Street, Brentwood, CA 94513

A complete packet of information is available for public review at City Hall or on our website at www.brentwoodca.gov

Any disclosable public records related to an agenda item for the open session of this meeting distributed to all or a majority of the City Council less than 72 hours before this meeting is available for inspection at City Hall, located at 150 City Park Way during normal business hours .These writings will also be available for review at the City Council meeting in the public access binder in the entrance of the City Council Chambers.

CLOSED SESSION
6:00 P.M.

CALL TO ORDER
Roll Call

PUBLIC COMMENTS
At this time the public is permitted to address the City Council/Redevelopment Agency on items that are on the Closed Session Agenda, or items not on the agenda. Persons addressing the City Council/Redevelopment Agency are required to limit their remarks to five (5) minutes unless an extension of time is granted by the Mayor subject to approval of the Council/Agency. Please file your name with the Mayor on the form provided at the podium. Speakers desiring answers to questions should direct it to the Council/Agency and, if relevant, the Council/Agency may direct it to the appropriate staff member.

ADJOURN TO CLOSED SESSION – Community Development Conference Room, 118 Oak Street, Brentwood, CA 94513.

1. City Council/Redevelopment Agency Closed Session Pursuant to Government Code Section 54956.8. CONFERENCE WITH REAL PROPERTY NEGOTIATORS [Gov’t. Code §54956.8]

Property: ● 720 First Street (APN 013-080-012)
● Midway Alley between Maple Street and Oak Street
● All property bordered by Second Street, Oak Street, Midway Alley, and Maple Street EXCEPT 210 Maple Street (013-080-020):
 737, 741, 751 Second Street (013-080-023)
 735 Second Street (013-080-022)
 733 Second Street (013-080-004)
 739 Second Street (013-080-005)
 715 Second Street (013-080-006)
 205 Oak Street (013-080-007)
 217 – 221 Oak Street (013-080-008)

Negotiating Parties: Bank of America; Steven Hendrickson; E.F. Gill
Trust; Garrett Thomas Gill

Agency/City Negotiators:Casey McCann; Gina Rozenski

Under Negotiation: Price and terms of payment

RECESS CITY COUNCIL/REDEVELOPMENT AGENCY


JOINT CITY COUNCIL/REDEVELOPMENT AGENCY MEETING
7:00 P.M.

RECONVENE IN OPEN SESSION – 734 Third Street, City Council Chamber

Pledge of Allegiance
Roll Call

REPORT ON CLOSED SESSION (If any)


PRESENTATIONS

A. Recognition of Lance Cpl. Matthew Valenzuela

PUBLIC COMMENTS
At this time the public is permitted to address the City Council/Redevelopment Agency on items that are on the Consent Calendar, Requests for Future Agenda Items, or items not on the agenda. Persons addressing the City Council/Redevelopment Agency are required to limit their remarks to five (5) minutes unless an extension of time is granted by the Mayor subject to approval of the City Council/Redevelopment Agency. Please file your name with the Mayor on the form provided at the podium. Speakers desiring answers to questions should direct it to the City Council/Redevelopment Agency and, if relevant, the City Council/Redevelopment Agency may direct it to the appropriate staff member.

CONSENT CALENDAR
All matters listed on the consent calendar are considered routine in nature and will be enacted by one motion. If discussion is required, that particular item will be removed from the consent calendar and will be considered separately.

1. Approve minutes of the City Council/Redevelopment Agency meeting of October 28, 2008. (M. Wimberly)

2. Receive and file the 2008 Cornfest Evaluation Report. (C. McCann/L. Maurer)

3. Receive and file report on Financial Awards Received by the City’s Finance and Information Systems Department. (P. Ehler/K. Breen)

4. Approve the reappointment of Valerie Smith to a new term on the Brentwood Advisory Neighborhood Committee (BANC). (P. Scherff/B. Gary)

5. Authorize the City Manager to execute an Employment Agreement between the City and Mark Evenson, Chief of Police. (D. Landeros)

6. Adopt a Resolution approving and authorizing the City Manager or designee to execute the Second Amendment to Agreement for Maintenance and Electrical Facility Cost Sharing of the State Route 4 Bypass in the City of Brentwood. (B. Grewal/D. Galey)

7. Adopt a Resolution approving and authorizing the City Manager or designee to execute a Reimbursement Agreement and necessary documents with Discovery Builders, Inc., Subdivision Map No. 8954, consisting of 240 units, located between Lone Tree Way and Grant Street, east of Tilton Lane for costs associated with Master Plan Facility Improvements. (B. Grewal/L. Vargas)

8. Adopt a Resolution approving and authorizing submittal of form titled “Local Assistance EEM Projects CWA Cycle 6 Budget Authority Lapsing June 30, 2009” requesting an extension for completion of landscaping the median on Sand Creek Road west from Fairview Avenue and authorizing the City Manager or designee to execute and submit all documents which may be necessary to apply for the extension. (B. Grewal/L. Vargas)

9. Adopt a Resolution approving and authorizing the City Manager or designee to execute Amendment No. Two to Amend the Agreement for Professional Services with Bellecci & Associates for the John Muir Parkway Extension/Foothill Drive – Phase I, CIP Project No. 336-31640, in the amount of $31,446.80. (B. Grewal/A. Salam)

10. Adopt a Resolution accepting the Zone 2.3 Booster Pump Station, Zone 2.3 Reservoir and Zone 3.3 Hydropneumatic Pump Station Master Planned Water Facilities, constructed as a part of the Vineyards at Marsh Creek, Subdivision No. 8796. (B. Grewal/D. Galey)

11. Adopt a Resolution accepting public improvements for maintenance and reducing the Subdivision Improvement Securities for Deer Ridge Country Club, Village H-1-A Unit 2, Lafferty Homes, Subdivision No. 8545, located south of Foothill Drive and west of Concord Avenue. (B. Grewal/D. Galey)

12. Adopt a Resolution approving and authorizing the City Manager to execute Amendment No. 1 to the Assistance Agreement between the State of California Department of Parks and Recreation and the City of Brentwood for Stabilization of the John Marsh House and to allow the City Manager to take all actions in furtherance of the agreement for the remainder of the term of the Assistance Agreement. (C. Bronzan)

13. Adopt a Resolution adopting a Conflict of Interest Code applicable to certain designated officials and employees, pursuant to section 87300 of the Government Code and repealing Resolution 2006-280. (K. Chew/M. Wimberly)

14. Adopt 1) a Resolution authorizing the Director of Finance and Information Systems to approve, file, and release liens for past due property related administrative citations and 2) A Resolution approving amendments to City Council/Administrative Policy No. 10-15, Collection Policy, allowing the Director of Finance and Information Systems to approve, file, and release liens for past due property related administrative citations (P. Ehler/K. Breen)

15. Adopt a Resolution rejecting the bid of R.W. Painting for Bid Package No. 3 (Tackable Panels and Painting) as non-responsive and approving the contract documents, awarding the bids and authorizing the City Manager or designee to execute construction contracts and necessary documents for the Library Relocation Project, CIP No. 337-37194 for bid packages #2 - #9, for $387,268 plus a 10% contingency of $38,726.80 for a total amount of $425,994.80 and authorize the Director of Finance and Information Systems to facilitate internal loans for the Library Relocation Package. (K. Chew/G. Leech)

16. Adopt a Resolution approving and authorizing the City Manager or designee to execute Amendment No. 1 to the Agreement with Enterprise Roofing Service, Inc., in the amount of $18,348.00, plus a 10% contingency of $1,834.80 for a total amount of $20,182.80 for the Library Relocation project, CIP No. 337-37194. (K. Chew/G. Leech)

Redevelopment Agency Consent Calendar Items:

17. Approve warrants from Warrant lists dated October 15, October 22, and October 29, 2008. (P. Ehler / L. Schelbert)

OLD BUSINESS

18. Provide Direction to the Civic Center Financing Subcommittee and Staff regarding Phased Construction of the Civic Center. (D. Landeros/G. Leech)


NEW BUSINESS

19. Local Preference Program Ad Hoc - Subcommittee Update. 1) Receive report from the Subcommittee; 2) If Council desires further research into becoming a charter city, establish a new ad hoc subcommittee to examine specifically that issue; 3) Direct the new subcommittee to report back to the Council in early 2009, as part of the Council’s goal setting for 2009/10. (Council Members B. Richey and E. Stonebarger/D. Brower/B. Grewal)



INFORMATIONAL REPORTS FROM COUNCIL MEMBERS, SUBCOMMITTEES AND LIAISONS: This portion of the agenda is to provide an opportunity for Council Members to report on attendance at events, subcommittee meetings, and entities on which the Council Member has been appointed as a liaison.


REQUEST FOR FUTURE AGENDA ITEMS:

I NEW REQUESTS (Council Members wishing to have an agenda item placed on a future agenda shall make a request under this section of the agenda. These items will be included on the agenda for the next Council meeting).

ADJOURNMENT


NOTICE
In compliance with the Americans with Disabilities Act, the meeting room is wheelchair accessible and disabled parking is available at the City Hall Parking lot. If you are a person with a disability and you need disability-related modifications or accommodations to participate in this meeting, please contact the City Clerk’s Office at (925) 516-5440 or fax (925) 516-5441. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. {28 CFR 35.102-35, 104 ADA Title II}

POSTING STATEMENT
On November 13, 2008, a true and correct copy of this agenda was posted on the City Hall Bulletin Board, outside City Hall, 150 City Park Way, Brentwood, CA 94513 and at our website www.brentwoodca.gov