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Current Council Agenda and Past Meeting Information

CITY COUNCIL AGENDA ITEM NO. 8



Meeting Date: October 14, 2008

Subject/Title: Adopt a Resolution (1) Approving and authorizing the City Manager or designee to execute a Reimbursement Agreement with New Urban Communities Partners, in an amount not to exceed $185,143.75; and (2) Approving and authorizing the City Manager or designee to execute a Professional Services Agreement with Raney Planning & Management, Inc. for preparation of the Environmental Impact Report related to the Sciortino Ranch project, in an amount not to exceed $148,115.

Prepared by: Erik Nolthenius, Principal Planner

Submitted by: Casey McCann, Community Development Director


RECOMMENDATION
Adopt a Resolution (1) Approving and authorizing the City Manager or designee to execute a Reimbursement Agreement with New Urban Communities Partners, in an amount not to exceed $185,143.75; and (2) Approving and authorizing the City Manager or designee to execute a Professional Services Agreement with Raney Planning & Management, Inc. for preparation of the Environmental Impact Report related to the Sciortino Ranch project, in an amount not to exceed $148,115.

PREVIOUS ACTION
None.

BACKGROUND
The Sciortino Ranch project is a proposed mixed-use development to be located on the vacant 65-acre area east of the Sand Creek Road and Brentwood Boulevard intersection. The applicant for the project is New Urban Communities Partners (i.e. DeNova Homes), and staff has been working with both the applicant and Raney over the past several weeks to develop a scope of work for the required environmental review associated with the project. The applicant would like to move forward with the project, which includes a General Plan amendment, a rezoning, and a tentative parcel map, independent of the Brentwood Boulevard Specific Plan project.

Raney has been selected by both the applicant and staff as the environmental consultant for the project, due in large part to its experience in preparing the Environmental Impact Report (EIR) for the Brentwood Boulevard Specific Plan. The scope of work is attached for the Council’s reference, and includes a timeline for consideration of the project by May of next year, as well as a total cost of $148,115. Staff will need to enter into a Professional Services Agreement with Raney for preparation of the required EIR. Pursuant to the City’s Cost Allocation Plan, a 25% administration fee is added to the consultant cost for preparation of environmental review documents, making the total cost to the applicant $185,143.75. Staff will need to enter into a separate Reimbursement Agreement with the applicant to ensure payment to Raney and to recover the 25% administration cost.

FISCAL IMPACT
The Reimbursement Agreement with the applicant requires a deposit account be maintained to pay for the costs of preparing the EIR in an amount not to exceed $185,143.75. These consist of the consultant agreement as well as staff time spent reviewing the environmental document and managing the agreement.

Attachments:
Resolution
Reimbursement Agreement
Professional Services Agreement


RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD (1) APPROVING AND AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE A REIMBURSEMENT AGREEMENT WITH NEW URBAN COMMUNITIES PARTNERS, IN AN AMOUNT NOT TO EXCEED $185,143.75; AND (2) APPROVING AND AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH RANEY PLANNING & MANAGEMENT, INC. FOR PREPARATION OF THE ENVIRONMENTAL IMPACT REPORT RELATED TO THE SCIORTINO RANCH PROJECT, IN AN AMOUNT NOT TO EXCEED $148,115.

WHEREAS, New Urban Communities Partners has submitted an application for a General Plan amendment, a rezoning, and a tentative parcel map for the Sciortino Ranch project, a 65-acre mixed-use development that requires environmental review pursuant to the California Environmental Quality Act; and

WHEREAS, Raney Planning & Management, Inc. has been selected by staff and the applicant to prepare the required environmental review document (EIR), based in large part on the work that said firm has already prepared with respect to the Brentwood Boulevard Specific Plan; and

WHEREAS, the scope of work prepared for this project includes a timeline for approval by May of 2009, and a total cost of $185,143.75, which includes the City’s 25% administration fee, and said cost will be fully funded by New Urban Communities Partners, pursuant to a proposed Reimbursement Agreement.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Brentwood hereby:

1. Approves and authorizes the City Manager or designee to execute a Reimbursement Agreement with New Urban Communities Partners, in an amount not to exceed $185,143.75; and

2. Approves and authorizes the City Manager or designee to execute a Professional Services Agreement with Raney Planning & Management, Inc. for preparation of the Environmental Impact Report related to the Sciortino Ranch project, in an amount not to exceed $148,115.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting on the 14th day of October 2008 by the following vote:

 
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