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Current Council Agenda and Past Meeting Information

CITY COUNCIL AGENDA ITEM NO. 6


Meeting Date: October 14, 2008

Subject/Title: Adopt a Resolution accepting the work performed by MCK Services, Inc. for the 2008 Pavement Management Program, CIP Project No. 336-30830, and directing the City Clerk to file a Notice of Completion with the County Recorder.

Prepared by: Anthony Salam, CIP Engineering Manager

Submitted by: Bailey Grewal, Director of Public Works/City Engineer

RECOMMENDATION
Adopt a Resolution accepting the work performed by MCK Services, Inc. for the 2008 Pavement Management Program, CIP Project No. 336-30830, and directing the City Clerk to file a Notice of Completion with the County Recorder.

PREVIOUS ACTION
On May 27, 2008, by Resolution No. 2008-137, City Council adopted the City’s 2008/09 – 2012/13 Capital Improvement Program (“CIP”), which included the 2008 Pavement Management Program, CIP Project No. 336-30830.

On June 10, 2008 by Resolution No. 2008-139, City Council approved the contract documents, awarded the bid and authorized the City Manager or designee to execute a construction contract and necessary documents for the 2008 Pavement Management Program, CIP Project No. 336-30830, with MCK Services, Inc. in the amount of $979,575.52, plus a 10% contingency of $97,957.55, for a total amount of $1,077,533.07.

BACKGROUND
Under Council’s direction, City staff established the Pavement Management Program (“PMP”) to perform preventative maintenance. The PMP extends the life of streets and prevents costly repairs. City of Brentwood streets have been ranked top in the cities and counties of the greater San Francisco Bay Area.

The City typically conducts a survey of existing roads every three years and after analyzing the data and input from stake holders, determination is made on which roads need immediate and urgent pavement repairs. These repairs reduce the maintenance cost for these portions of road for many years to come.

The 2008 Pavement Management Program project resurfaced San Jose Avenue (from Fairview Avenue to St. Regis Avenue), Fairview Avenue (from Balfour Road to Central Boulevard), Dainty Avenue (from Central Boulevard to Griffith Lane), North Estates Drive and Southwood Drive. Each street was edge grinded and asphalt concrete overlaid, with San Jose Avenue getting slurry seal from Santa Margarita Way to St. Regis Avenue.

All the improvements are complete per the plans and specifications and MCK Services, Inc. has met its contractual obligation. Staff is making the recommendation that the work performed by MCK Services, Inc. is accepted and the Notice of Completion be filed with the County Clerk.
FISCAL IMPACT
The total contract amount for the work performed by MCK Services, Inc. for the 2008 Pavement Management Program, CIP Project No. 336-30830, is as follows:
City Council
Contractor Actual Amount Approved Amount

MCK Services, Inc. $ 712,169.27 $1,077,533.07

The final cost was approximately 28% under the City Council approved amount for this project and was budgeted in the adopted 2008/09-2012/13 Capital Improvement Program.

Attachments:
Resolution
Notice of Completion


RESOLUTION NO.


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD ACCEPTING THE WORK PERFORMED BY MCK SERVICES, INC. FOR THE 2008 PAVEMENT MANAGEMENT PROGRAM, CIP PROJECT NO. 336-30830 AND DIRECTING THE CITY CLERK TO FILE A NOTICE OF COMPLETION WITH THE COUNTY RECORDER.


WHEREAS, on May 27, 2008, by Resolution No. 2008-137, City Council adopted the City’s 2008/09 – 2012/13 Capital Improvement Program, which included the 2008 Pavement Management Program, CIP Project No. 336-30830; and

WHEREAS, on June 10, 2008 by Resolution No. 2008-139, City Council approved the contract documents, awarded the bid and authorized the City Manager or designee to execute a construction contract and necessary documents for the 2008 Pavement Management Program, CIP Project No. 336-30830, with MCK Services, Inc. in the amount of $979,575.52, plus a 10% contingency of $97,957.55, for a total amount of $1,077,533.07; and

WHEREAS, these repairs reduce the maintenance cost for these portions of road for many years to come; and

WHEREAS, the 2008 Pavement Management Program project resurfaced San Jose Avenue (from Fairview Avenue to St. Regis Avenue), Fairview Avenue (from Balfour Road to Central Boulevard), Dainty Avenue (from Central Boulevard to Griffith Lane), North Estates Drive and Southwood Drive; and

WHEREAS, all the improvements are complete per the plans and specifications and MCK Services, Inc. has met its contractual obligation.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood does hereby accept the work performed by MCK Services, Inc. for the 2008 Pavement Management Program, CIP Project No. 336-30830 and directs the City Clerk to file a Notice of Completion with the County Recorder.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 14th day of October 2008 by the following vote:

REQUESTED BY
CITY OF BRENTWOOD

WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF BRENTWOOD
150 City Park Way
BRENTWOOD, CA 94513


NOTICE OF COMPLETION


NOTICE IS HEREBY GIVEN THAT:

THE CITY OF BRENTWOOD, a general law city, in the County of Contra Costa, State of California, did, on the 10th day of June 2008, enter into an agreement with MCK Services, Inc. for the 2008 Pavement Management Program, CIP Project No. 336-30830.

The work described in the contract documents was to furnish all material, labor, and equipment necessary for improvements to San Jose Avenue (from Fairview Avenue to St. Regis Avenue), Fairview Avenue (from Balfour Road to Central Boulevard), Dainty Avenue (from Central Boulevard to Griffith Lane), North Estates Drive and Southwood Drive in Brentwood, California.

On the 14th of October 2008, said contract, as a whole was completed and the work was accepted by the City Council of the City of Brentwood.

I hereby certify under penalty of perjury that the facts set forth in the foregoing Notice of Completion are true and correct.

Executed at Brentwood, Contra Costa County, State of California, on October 14, 2008.

By: __________________________
Margaret Wimberly, CMC, City Clerk
City of Brentwood, California 
City Administration
City of Brentwood City Council
150 City Park Way
Brentwood, CA 94513
(925) 516-5440
Fax (925) 516-5441
E-mail allcouncil@brentwoodca.gov