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CITY COUNCIL AGENDA ITEM NO. 7

Meeting Date: September 23, 2008

Subject/Title: Adopt a Resolution approving the contract documents, awarding the bid and authorizing the City Manager or designee to execute a construction contract and necessary documents with William G. McCullough, for the Brentwood Business Park Improvements, CIP Project No. 336-31682, Water Distribution System Rehabilitation, CIP Project No. 562-56210 for Bid Alternate “A”, and Storm Drain Improvements, CIP Project No. 391-39010 for Bid Alternate “B”, Co., in an amount of $1,349,230.20, plus a 5% contingency of $67,461.51, for a total amount of $1,416,691.71.

Prepared by: Anthony Salam, CIP Engineering Manager

Submitted by: Bailey Grewal, Director of Public Works/City Engineer

RECOMMENDATION
Adopt a Resolution approving the contract documents, awarding the bid and authorizing the City Manager or designee to execute a construction contract and necessary documents with William G. McCullough Co., for the Brentwood Business Park Improvements, CIP Project No. 336-31682, Water Distribution System Rehabilitation, CIP Project No. 562-56210 for Bid Alternate “A”, and Storm Drain Improvements, CIP Project No. 391-39010 for Bid Alternate “B”, in an amount of $1,349,230.20, plus a 5% contingency of $67,461.51, for a total amount of $1,416,691.71.

PREVIOUS ACTION
On September 26, 2006, by Resolution No. 2006-234, City Council approved a Memorandum of Understanding (“MOU”) between the City, Equus Group, Liberty Union High School District and various property owners for shared development responsibilities of the “Brentwood Business Park.”

On November 13, 2007, by Resolution No. 2007-249, City Council approved an Agreement for Dedication of Real Property for school access in the future Brentwood Business Park Improvements project.

On November 13, 2007, by Resolution No. 2007-264, City Council approved a Development Cooperation Agreement and License Agreement with the Liberty Union High School District for shared development responsibilities of the future school facility site, located in the proposed Brentwood Business Park.

On November 13, 2007, by Resolution No. 2007-265, City Council amended the CIP Budget for the Brentwood Business Park Improvements, CIP Project No. 336-31682, and approved a Professional Services Agreement with NorthStar Engineering Group, Inc. for the design of the project.

On April 8, 2008, by Resolution No. 2008-78, City Council adopted a Mitigated Negative Declaration for the roadway and utilities for access to the future La Paloma School site and future Brentwood Business Park, CIP Project No. 336-31682.

On May 27, 2008, by Resolution No. 2008-137 City Council adopted the City’s 2008/09 – 2012/13 Capital Improvement Program (CIP), which included the Brentwood Business Park Improvements, CIP Project No. 336-31682.

BACKGROUND
The Brentwood Business Park includes the development of approximately 43 acres in the southeast corner of the City, specifically east of Guthrie Lane and west of Sellers Avenue. The future site will predominately incorporate office and light industrial development, but will also include the Liberty Union High School District’s (“LUHSD”) new La Paloma School site, to be relocated from Lone Tree Way. In order to assist LUHSD to relocate the school to a more desirable site, allow appropriate development in the Lone Tree Way area and initiate the development of the Brentwood Business Park, the City, LUHSD and the property owners entered into an MOU outlining development of the site, which was approved by City Council on September 26, 2006.

The City portion of the Brentwood Business Park Improvements project consists of construction of the infrastructure improvements, specifically roadway and utilities, to serve the first phase of the industrial park leading to the school site. The work includes the widening of Guthrie Lane south of Balfour Road, new construction of a 64 foot wide commercial street (including utilities) and construction of an off-site sewer line extension. Improvements include, but are not limited to, storm drain, sanitary sewer, domestic water, irrigation water, grading, sidewalk curb, gutter, pavement, signage, striping, joint trench and electroliers.

Staff advertised the project on August 11, 2008, and bids were opened on September 9, 2008. A total of nine (9) bids were received and are listed below:

William G. McCullough Co. $1,349,230.20
O.C. Jones & Sons, Inc. $1,396,469.00
Delta Excavating, Inc. $1,519,185.00
Granite Construction Company $1,521,046.00
DSS Company dba Knife River Construction $1,565,565.10
Bay Cities Paving & Grading, Inc. $1,609,887.35
Ghilotti Construction Company, Inc. $1,650,837.00
Independent Construction Company $1,770,706.00
Teichert Construction $2,124,884.20

After review of the bid proposals, staff recommends the award of the construction contract for the Brentwood Business Park Improvements, CIP Project No. 336-31682, to William G. McCullough Co. for a contract amount of $1,349,230.20, plus a 5% contingency of $67,461.51, for a total amount of $1,416,691.71.

FISCAL IMPACT
The contract amount is $1,349,230.20, plus a 5% contingency of $67,461.51, for a total amount of $1,416,691.71. The funds associated with this work are included in the adopted 2008/09 – 2012/13 Capital Improvement Program. The specific projects and contract amounts are shown below:

• Brentwood Business Park Improvements, CIP Project No. 336-31682, in the amount of $1,309,447.20, plus a 5% contingency of $65,472.36, for a total of $1,374,919.56. Per the MOU, upon completion, a Benefit District will be created for reimbursement to the City by the properties included within the Business Park.
• Water Distribution System Rehabilitation, CIP Project No. 562-56210 for Bid Alternate “A” work, in the amount of $23,705.00, plus a 5% contingency of $1,185.25, for a total of $24,890.25.
• Storm Drain Improvements, CIP Project No. 391-39010 for Bid Alternate “B” work, in the amount of $16,078.00, plus a 5% contingency of $803.90, for a total amount of $16,881.90.

Attachments:
Resolution
Agreement
Project Map

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD APPROVING THE CONTRACT DOCUMENTS, AWARDING THE BID AND AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE A CONSTRUCTION CONTRACT AND NECESSARY DOCUMENTS WITH WILLIAM G. MCCULLOUGH CO., FOR THE BRENTWOOD BUSINESS PARK IMPROVEMENTS, CIP PROJECT NO. 336-31682, WATER DISTRIBUTION SYSTEM REHABILITATION, CIP PROJECT NO. 562-56210 FOR BID ALTERNATE “A”, AND STORM DRAIN IMPROVEMENTS, CIP PROJECT NO. 391-39010 FOR BID ALTERNATE “B”, IN AN AMOUNT OF $1,349,230.20, PLUS A 5% CONTINGENCY OF $67,461.51, FOR A TOTAL AMOUNT OF $1,416,691.71.

WHEREAS, on September 26, 2006, by Resolution No. 2006-234, City Council approved a Memorandum of Understanding (“MOU”) between the City, Equus Group, Liberty Union High School District and various property owners for shared development responsibilities of the “Brentwood Business Park”; and

WHEREAS, on November 11, 2007, by Resolution 2007-249, City Council approved an Agreement for Dedication of Real Property for school access in the future Brentwood Business Park Improvements project; and

WHEREAS, on November 11, 2007, by Resolution 2007-264, City Council approved a Development Cooperation Agreement and License Agreement with the Liberty Union High School District for shared development responsibilities of the future school facility site located in the proposed Brentwood Business Park; and

WHEREAS, on November 11, 2007, by Resolution 2007-265, City Council amended the CIP Budget for the Brentwood Business Park Improvements, CIP Project No. 336-31682, and approved a Professional Services Agreement with NorthStar Engineering Group, Inc. for the design of the project; and

WHEREAS, on April 8, 2008, by Resolution No. 2008-78, City Council adopted a Mitigated Negative Declaration for the roadway and utilities for access to the future La Paloma School site and future Brentwood Business Park, CIP Project No. 336-31682; and

WHEREAS, on May 27, 2008, by Resolution No. 2008-137 City Council adopted the City’s 2008/09 – 2012/13 Capital Improvement Program (CIP), which included the Brentwood Business Park Improvements, CIP Project No. 336-31682; and

WHEREAS, staff advertised the project on August 11, 2008, and bids were opened on September 9, 2008.

WHEREAS, a total of nine (9) bids were received with William G. McCullough Co. submitting the lowest, responsible, responsive bid.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood does hereby approve the contract documents, award the bid and authorize the City Manager or designee to execute a construction contract and necessary documents with William G. McCullough Co., for the Brentwood Business Park Improvements, CIP Project No. 336-31682, Water Distribution System Rehabilitation, CIP Project No. 562-56210 for Bid Alternate “A”, and Storm Drain Improvements, CIP Project No. 391-39010 for Bid Alternate “B”, in an amount of $1,349,230.20, plus a 5% contingency of $67,461.51, for a total amount of $1,416,691.71.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 23rd day of September 2008 by the following vote:

 
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