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CITY COUNCIL AGENDA ITEM NO. 9

Meeting Date: August 12, 2008

Subject/Title: Adopt a Resolution accepting the work performed by Manito Construction, Inc. for Well #15, CIP Project No. 562-56310 and directing the City Clerk to file a Notice of Completion with the County Recorder.

Prepared by: Paul R. Eldredge, Assistant Director of Public Works/Assistant City Engineer

Submitted by: Bailey Grewal, Director of Public Works/City Engineer

RECOMMENDATION
Adopt a Resolution accepting the work performed by Manito Construction, Inc. for Well #15, CIP Project No. 562-56310 and directing the City Clerk to file a Notice of Completion with the County Recorder.

PREVIOUS ACTION
On August 23, 2005, by Resolution No. 2005-202, City Council authorized the City Manager to execute a Professional Services Agreement with Kimley-Horn and Associates, Inc. to provide design services in the amount of $118,198.05, plus contingency for the site design of Well #15, CIP Project No. 562-56310.

On February 13, 2007, by Resolution No. 2007-20, City Council rejected the bids received for Well #15, CIP Project No. 562-56310 and directed staff to readvertise, rebid the project and return to City Council for award of the contract.

On March 27, 2007, by Resolution No. 2007-57, City Council authorized the City Manager to execute a Construction Contract and necessary documents for Well #15, CIP Project No. 562-56310, in the amount of $613,900, plus a 5% contingency of $30,695, for a total amount of $644,595.

On May 27, 2008, by Resolution No. 2008-137, City Council adopted the City’s 2008/09 – 20012/13 Capital Improvement Program, which included Well #15, CIP Project No. 562-56310.

BACKGROUND
Well #15 is located across from the City of Brentwood’s Corporation Yard on Elkins Way. The well itself had been drilled and established, along with the pump, motor and associated piping prior to beginning this project. This well site improvement project included a new control system, chemical systems, permanent power and permanent fencing.

The well site chemical system along with the control equipment and SCADA system allows water operators to remotely monitor and control the treatment of well water with chloramine as the disinfectant. The site is connected to the City sewer system to prevent chemicals from being discharged to the storm water system. Other improvements at the well site include a safety shower and eye wash, the ability to connect a backup generator, site lighting, and chemical system buildings.

All the improvements are complete per the plans and specifications and Manito Construction, Inc. has met its contractual obligation. Staff is making the recommendation that the work performed by Manito Construction, Inc. is accepted and the Notice of Completion be filed with the County Clerk.

FISCAL IMPACT
The total contract amount for the work performed by Manito Construction, Inc. for Well #15, CIP Project No. 562-56310 is as follows:
City Council
Contractor Actual Amount Approved Amount

Manito Construction, Inc. $ 592,007.71 $ 644,595.00

The final cost was approximately 8.16% under the City Council approved amount for this project and was budgeted in the adopted 2008/09-2012/13 Capital Improvement Program.

Attachments:
Resolution
Notice of Completion

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD ACCEPTING THE WORK PERFORMED BY MANITO CONSTRUCTION, INC. FOR WELL #15, CIP PROJECT NO. 562-56310 AND DIRECTING THE CITY CLERK TO FILE A NOTICE OF COMPLETION WITH THE COUNTY RECORDER.

WHEREAS, on August 23, 2005, by Resolution No. 2005-202, City Council authorized the City Manager to execute a Professional Services Agreement with Kimley-Horn and Associates, Inc. to provide design services for the site design of Well #15, CIP Project No. 562-56310; and

WHEREAS, on February 13, 2007, by Resolution No. 2007-20, City Council rejected the bids received for Well #15, CIP Project No. 562-56310 and directed staff to readvertise, rebid the project and return to City Council for award of the contract; and

WHEREAS, on March 27, 2007, by Resolution No. 2007-57, City Council authorized the City Manager to execute a Construction Contract and necessary documents for Well #15, CIP Project No. 562-56310, in the amount of $613,900, plus a 5% contingency of $30,695, for a total amount of $644,595; and

WHEREAS, this well site improvement project included a new control system, chemical systems, permanent power and permanent fencing; and

WHEREAS, other improvements at the well site include a safety shower and eye wash, the ability to connect a backup generator, site lighting, and chemical system buildings; and

WHEREAS, all the improvements are complete per the plans and specifications and Manito Construction, Inc. has met its contractual obligation; and

WHEREAS, staff is making the recommendation that the work performed by Manito Construction, Inc. be accepted and the Notice of Completion be filed with the County Clerk.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood does hereby accept the work performed by Manito Construction, Inc. for Well #15, CIP Project No. 562-56310 and direct the City Clerk to file a Notice of Completion with the County Recorder.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 12th day of August 2008 by the following vote:

REQUESTED BY
CITY OF BRENTWOOD

WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF BRENTWOOD
150 City Park Way
BRENTWOOD, CA 94513

NOTICE OF COMPLETION

NOTICE IS HEREBY GIVEN THAT:

THE CITY OF BRENTWOOD, a general law city, in the County of Contra Costa, State of California, did, on the 27th day of March 2007, enter into an agreement with Manito Construction, Inc. for Well #15, CIP Project No. 562-56310.

The work described in the contract documents was to furnish all material, labor, and equipment necessary for improvements to Well #15, located at Elkins Way and IPARQ Way in Brentwood, California.

On the 12th of August 2008, said contract, as a whole was completed and the work was accepted by the City Council of the City of Brentwood.

I hereby certify under penalty of perjury that the facts set forth in the foregoing Notice of Completion are true and correct.

Executed at Brentwood, Contra Costa County, State of California, on August 12, 2008.

By: __________________________
Margaret Wimberly, CMC, City Clerk
City of Brentwood, California
 
City Administration
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