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CITY COUNCIL AGENDA ITEM NO. 26

Meeting Date: July 22, 2008

Subject/Title: Adopt a Resolution increasing the amount authorized to be spent with the County of Contra Costa for the 2007/08 fiscal year by $5,000, for a total amount not-to-exceed $140,000, for the City’s cost share for participation in the Joint Municipal National Pollutant Discharge Elimination System Permit Program per the Contra Costa Clean Water Program Agreement (2003-2010).

Prepared by: Renee Payette, Administrative Supervisor

Submitted by: Bailey Grewal, Director of Public Works/City Engineer

RECOMMENDATION
Adopt a Resolution increasing the amount authorized to be spent with the County of Contra Costa (“County”) for the 2007/08 fiscal year by $5,000, for a total amount not-to-exceed $140,000, for the City of Brentwood’s (“City”) cost share for participation in the Joint Municipal National Pollutant Discharge Elimination System (“NPDES”) Permit Program per the Contra Costa Clean Water Program Agreement (2003-2010) (“Agreement”).

PREVIOUS ACTION
On March 2, 1998, by Resolution No. 98-39, City Council authorized participation in the Contra Costa Clean Water Program and approved the Joint Municipal NPDES Program Agreement.

On July 22, 2003, by Resolution No. 2924, City Council approved the Joint Municipal NPDES Program Agreement to continue participation in the group program implementing the Municipal Separate Storm Sewer (“MS4”) permit issued by the Regional Water Quality Control Board, and authorized the City Manager to execute the agreement.

On July 24, 2007, by Resolution No. 2007-167, City Council approved a list of vendors that staff estimated would exceed the $50,000 limit during the 2007/08 fiscal year.

BACKGROUND
The City, as well as several other agencies within Contra Costa County, participates in the Joint Municipal NPDES Permit Program (“Group Program”) that is administered under the Agreement approved by City Council on July 22, 2003. The County is the agency responsible for collecting the cost share for each participating agency, which is allocated based on population numbers per the Agreement.

As part of the annual budget adoption, City staff includes budgeted amounts for ongoing services and supplies. The Purchasing Policy requires that purchases or services over $50,000 must be approved by City Council. On July 24, 2007, City Council approved the City’s Group Program cost share for a total amount not-to-exceed $135,000. The City recently received the last Group Program invoice from the County, which is to be paid from fiscal year 2007/08 funds. Due to various budget and population-based adjustments made during fiscal year 2007/08, the City’s Group Program cost share has increased. As a result, the Council-approved amount for the City’s cost share needs to be increased by $5,000, for a total amount not-to-exceed $140,000, for fiscal year 2007/08.


FISCAL IMPACT
No budget amendment is required as sufficient funds are available in the 2007/08 adopted Operating Budget.

Attachment:
Resolution


RESOLUTION NO.


ADOPT A RESOLUTION INCREASING THE AMOUNT AUTHORIZED TO BE SPENT WITH THE COUNTY OF CONTRA COSTA (“COUNTY”) FOR THE 2007/08 FISCAL YEAR BY $5,000, FOR A TOTAL AMOUNT NOT-TO-EXCEED $140,000, FOR THE CITY OF BRENTWOOD’S (“CITY”) COST SHARE FOR PARTICIPATION IN THE JOINT MUNICIPAL NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (“NPDES”) PERMIT PROGRAM PER THE CONTRA COSTA CLEAN WATER PROGRAM AGREEMENT (2003-2010) (“AGREEMENT”).


WHEREAS, on July 22, 2003, by Resolution No. 2924, City Council approved the Agreement to continue participation in the Joint Municipal NPDES Permit Program (“Group Program”); and

WHEREAS, the County is the designated participating agency responsible for collecting the Group Program cost share for each participating agency, which is allocated on population numbers per the Agreement; and

WHEREAS, various budget and population-based adjustments were made to the Group Program budget during fiscal year 2007/08, which increased the cost share for participating agencies; and

WHEREAS, as part of the annual budget adoption, City staff includes budgeted amounts for ongoing services and supplies; and

WHEREAS, as part of the requirements of the Purchasing Policy, staff brings forward purchases or services over $50,000 for each fiscal year for approval by City Council; and

WHEREAS, the current authorized expenditure with the County for the City’s cost share for fiscal year 2007/08 is $135,000, which shall be increased by $5,000, for a total not-to-exceed amount of $140,000, to cover the City’s Group Program cost share.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Brentwood does hereby authorize increasing the amount to be spent with the County of Contra Costa for the 2007/08 fiscal year by $5,000, for a total amount not-to-exceed $140,000, for the City’s cost share for participation in the Joint Municipal National Pollutant Discharge Elimination System Permit Program per the Contra Costa Clean Water Program Agreement (2003-2010).

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting on the 22nd day of July 2008 by the following vote:



 
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