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 CITY COUNCIL AGENDA ITEM NO. 13


Meeting Date: June 24, 2008

Subject/Title: Adopt a Resolution authorizing the write off of an uncollectible account receivable in the amount of $5,577.65.

Prepared by: Kerry Breen, Business Services Manager

Submitted by: Pamela Ehler, Director of Finance and Information Systems



RECOMMENDATION
Adopt a Resolution authorizing the write-off of an uncollectible account receivable in the amount of $5,577.65.

PREVIOUS ACTION
On May 13, 2008 Council approved Resolution 2008-98 amending the Budget and Fiscal Policy-Council/Administrative Policy No. 10-5.

On May 13, 2008 Council approved Resolution 2008-108 approving an agreement with Contra Costa County Office of Revenue Collection for Collection Services in connection with unpaid amounts owed to the City.

On May 13, 2008 Council approved Resolution 2008-113 approving the Collection Policy - Council/Administrative Policy No. 10-15.

BACKGROUND
According to Administrative Council Policy No. 10-5 the Director of Finance and Information Systems has the authority to write-off uncollectible accounts not to exceed $5,000. All write offs larger than $5,000 must be approved by the City Council. Staff has identified one uncollectible receivable over $5,000 which requires Council approval prior to being written off.

The delinquent receivable is from a business which operated under the name of Carone and Sons / Joe Carone Inc. The amount owed to the City is $5,577.65 for hydrant water meter usage from an invoice dated November 8, 2000. Staff took several steps in trying to collect on this account; however, due to the length of time that this account has been delinquent and the fact that Carone and Sons is no longer in business, it is no longer cost effective to continue.

The recent approval of the new Collection Policy as well as the new agreement with Contra Costa County Office of Revenue Collection for collection services will enhance the City’s future collection efforts of accounts receivable.

FISCAL IMPACT
The amount owed of $5,577.65 will be charged to the Water Enterprise Fund and this expense is budgeted for in the 2007/08 Operating Budget.

Attachment:
Resolution


RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING THE WRITE OFF OF AN UNCOLLECTIBLE ACCOUNT RECEIVABLE IN THE AMOUNT OF $5,577.65

WHEREAS, all write offs larger than $5,000 must be approved by the City Council; and
WHEREAS, staff has identified one uncollectible receivable over $5,000 which requires Council approval prior to being written off; and

WHEREAS, the amount owed to the City is $5,577.65 for hydrant water meter usage from November 8, 2000; and

WHEREAS, staff took several steps in trying to collect on this account and it is no longer cost effective to continue; and

WHEREAS, the amount owed of $5,577.65 will be charged to the Water Enterprise Fund.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood hereby authorizes the write off of the uncollectible account receivable from Carone and Sons in the amount of $5,577.65.

PASSED, APPROVED AND ADOPTED by that the City Council of the City of Brentwood at a regular meeting held on June 24, 2008 by the following vote:
 
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