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CITY COUNCIL AGENDA ITEM NO. 8

Meeting Date: June 10, 2008

Subject/Title: Adopt a Resolution approving and authorizing the City Council to approve the expenditure of the donations received for fiscal year 2008/09 pursuant to Brentwood Municipal Code Chapter 2.46 (Park and Recreation Commission) Section 2.46.020

Prepared by: Poldina Scherff, Recreation Manager

Submitted by: Craig D. Bronzan, Director of Parks and Recreation


RECOMMENDATION
Adopt a Resolution approving and authorizing the City Council to approve the expenditure of the donations received for fiscal year 2008/09 pursuant to Brentwood Municipal Code Chapter 2.46 (Park and Recreation Commission,) Section 2.46.020

PREVIOUS ACTION
On October 12, 1999 City Council adopted Ordinance No. 624, establishing a Park and Recreation Commission with membership, powers and duties as set forth in Brentwood Municipal Code Chapter 2.46 (Park and Recreation Commission).

January 24, 2006, City Council approved Resolution No. 2006-18 amending the Council/Administrative Policy Manual to add a new Policy No. 10-12 related to the Policies and Procedures for Requests for Use of City Funds and repealed Resolution No. 99-99.

BACKGROUND
Brentwood Municipal Code Chapter 2.46 (Park and Recreation Commission,) Section 2.46.020 (Powers and duties) (E) states that “The park and recreation commission may seek funds from private, county, state and federal sources for park and recreation programs and facilities. The commission is also authorized to receive funds, devises, bequests, endowments, or other donations of money and property for parks and recreation on behalf of the city.” Unfortunately, this provision in the Park and Recreation Commission ordinance fails to authorize the expenditure of the funds, devises, bequests, endowments, or other donations of money and property donations received.

Per Council/Administrative Policy No. 10-12 the City Council needs to approve the expenditure of the donations received for each fiscal year. The Parks and Recreation staff on behalf of the Parks and Recreation Commission will seek monetary and or in-kind donations for the following programs: Breakfast with Santa, Lunch with Bunny, Monster Mash, Spring to Life Fun Run, Marsh Creek Cleanup, Doggie Dip Day, Aquatic Pumpkin Patch, Skate Tournament, Play Days, Arbor Day, Concerts in the Park, Youth Commission and Youth Activity Scholarship Assistance Program. Staff took the recommendation to the Park and Recreation Commission meeting held on May 22, 2008. The Park and Recreation Commission is recommending that the above expenditures be approved by City Council. Staff will adhere to Council Administrative Policies 10-7 (Purchasing Policy) and 10-12 (Policy and Procedures for Requests for Use of City Funds). When staff brings forward future requests for expenditures of donations in future fiscal years, a report will be provided with a detailed description of all donations received and expended for the prior fiscal year.

At a future City Council meeting, staff will bring forward a Sponsorship/Partnership Program for consideration that will give the Park and Recreation Department staff options and opportunities for soliciting funds, devises, bequests, endowments, or other donations of money or property for use in our programs.

FISCAL IMPACT
Funding has been allocated from the approved 07/08-08/09 Operating Budget. Per Policy 10-7 (Purchasing Policy) amounts will not exceed $50,000. No additional funding is anticipated.

ATTACHMENT
Resolution

RESOLUTION NO.

ADOPT A RESOLUTION APPROVING AND AUTHORIZING THE CITY COUNCIL TO APPROVE THE EXPENDITURE OF THE DONATIONS RECEIVED FOR FISCAL YEAR 2008/09 PURSUANT TO BRENTWOOD MUNICIPAL CODE CHAPTER 2.46 (PARK AND RECREATION COMMISSION,) SECTION 2.46.020


WHEREAS, on October 12, 1999 City Council adopted Ordinance No. 624, establishing a Park and Recreation Commission with membership, powers and duties as set forth in Brentwood Municipal Code Chapter 2.46 (Park and Recreation Commission); and

WHEREAS, Brentwood Municipal Code, Chapter 2.46 (Park and Recreation Commission,) Section 2.46.020 (Powers and duties) (E) states that “The park and recreation commission may seek funds from private, county, state and federal sources for park and recreation programs and facilities. The commission is also authorized to receive funds, devises, bequests, endowments, or other donations of money and property for parks and recreation on behalf of the city”; and

WHEREAS, Brentwood Municipal Code, Chapter 2.46 (Park and Recreation Commission,) Section 2.46.020 (Powers and duties) (E) does not authorize the expenditure of the funds, devises, bequests, endowments, or other donations of money and property donations received; and

WHEREAS, on January 24, 2006, City Council approved Resolution No. 2006-18 amending the Council/Administrative Policy Manual to add a new Policy No. 10-12 related to the Policies and Procedures for Requests for Use of City Funds and repealed Resolution No. 99-99; and

WHEREAS, on May 22, 2008 the Park and Recreation Commission recommended that the City Council approve the expenditure of donations received for Fiscal Year 2008/09; and

WHEREAS, at a future City Council meeting, staff will bring forward a Sponsorship/Partnership Program for consideration that will give the Park and Recreation Department staff options and opportunities for soliciting funds, devises, bequests, endowments, or other donations of money or property for use in our programs.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Brentwood
approves and authorizes the expenditure of the donations received for Fiscal Year 2008/09 pursuant to Brentwood Municipal Code, Chapter 2.46 (Park and Recreation Commission,) Section 2.46.020.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on June 10, 2008 by the following vote:
 
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