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CITY COUNCIL AGENDA ITEM NO. 6

Meeting Date: June 10, 2008

Subject/Title: Adopt a Resolution approving and authorizing the City Manager or designee to execute Amendment No. One to the Professional Services Agreement with Kimley-Horn and Associates, Inc. for the Sellers Avenue Sewer Lift Station Expansion and Upgrade, CIP Project No. 592-59150, in a new not to exceed amount of $10,450.

Prepared by: Paul Eldredge, Assistant Director of Public Works/Assistant City Engineer

Submitted by: Bailey Grewal, Director of Public Works/City Engineer

RECOMMENDATION
Adopt a Resolution approving and authorizing the City Manager or designee to execute Amendment No. One to the Professional Services Agreement with Kimley-Horn and Associates, Inc. for the Sellers Avenue Sewer Lift Station Expansion and Upgrade, CIP Project No. 592-59150, in a new not to exceed amount of $10,450.

PREVIOUS ACTION
On September 13, 2005, by Resolution No. 2005-213, City Council authorized a Professional Services Agreement and related documents with Kimley-Horn and Associates, Inc. to provide design services in the amount of $114,313.05, plus a 10% contingency of $11,431.31, for a total amount of $125,744.36 for the Sellers Avenue Sewer Lift Station Expansion and Upgrade, CIP Project No. 592-59150.

On August 14, 2007, by Resolution No. 2007-183, City Council approved the contract documents, awarded the bid and authorized the City Manager or designee to execute a construction contract and necessary documents for the Sellers Avenue Sewer Lift Station Expansion and Upgrade, CIP Project No. 592-59150, with Pacific Mechanical Corporation, in the amount of $613,700, plus a 10% contingency of $61,370, for a total amount of $675,070.

On May 27, 2008, by Resolution No. 2008-137, City Council adopted the City’s 2008/09 – 2012/13 Capital Improvement Program that included the Sellers Avenue Sewer Lift Station Expansion and Upgrade Project.

BACKGROUND
The Sellers Avenue Sewer Lift Station is located on the east side of Sellers Avenue, north of the East Bay Municipal Utility District Mokelumne Aqueduct right-of-way and south of Sunset Road. This project will expand and upgrade the existing sewer lift station by replacing the existing pumps with new pumps to control the flow of sewage and match the incoming flow. It will also provide the ability for a portable generator hookup during the loss of commercial power, enable remote observation and control and provide secondary containment for any spills.

The original agreement with Kimley-Horn and Associates, Inc. included design and construction documents for a new and expanded lift station. After reviewing the cost associated with a new and expanded design, it was determined to be more cost effective to upgrade the existing lift station. The cost of redesign used the consultant’s remaining construction support budget. The additional $10,450 requested in this amendment would cover the consultant’s construction support work; such as design clarification, site visits and preparation of final record drawings.

FISCAL IMPACT
The original Professional Services Agreement, dated September 13, 2005, was approved for $114,313.05, plus a 10% contingency of $11,431.31, for a total amount of $125,744.36. Amendment No. One of the agreement for $10,450, will bring the total to $136,194.36. The funds associated with this project are included in the 2008/09 – 2012/13 Capital Improvement Program Budget, which includes the Sellers Avenue Lift Station Expansion and Upgrade, CIP Project No. 592-59150.

Attachments:
Resolution
Amendment No. One

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD APPROVING AND AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE AMENDMENT NO. ONE TO THE PROFESSIONAL SERVICES AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES, INC. FOR THE SELLERS AVENUE SEWER LIFT STATION EXPANSION AND UPGRADE, CIP PROJECT NO. 592-59150, IN AN AMOUNT NOT TO EXCEED $10,450.

WHEREAS, Sellers Avenue Sewer Lift Station is located on the east side of Sellers Avenue, north of the East Bay Municipal Utility District Mokelumne Aqueduct right-of-way and south of Sunset Road; and

WHEREAS, City Council authorized a Professional Services Agreement with Kimley-Horn and Associates, Inc. to provide design services in the amount of $114,313.05, plus a 10% contingency of $11,431.31, for a total amount of $125,744.36 for this project; and

WHEREAS, with on-going construction at the site, it has become necessary to have them available to respond to Requests for Information from the contractor, design clarifications, additional meetings on site and the preparation of the final record drawings; and

WHEREAS, the additional $10,450 requested in this amendment covers this additional work.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood does hereby approve and authorize the City Manager or designee to execute Amendment No. One to the Professional Services Agreement with Kimley-Horn and Associates, Inc. for the Sellers Avenue Sewer Lift Station Expansion and Upgrade, CIP Project No. 592-59150, in an amount not to exceed $10,450.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting on the 10th day of June 2008 by the following vote:

 
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