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Current Council Agenda and Past Meeting Information

CITY COUNCIL AGENDA ITEM NO. 4

Meeting Date: May 27, 2008

Subject/Title: Adopt a Resolution authorizing the submittal of grant applications, for up to five years, to the California Integrated Waste Management Board for funding from the Targeted Rubberized Asphalt Concrete Incentive Grant Program and authorizing the City Manager or her designee to execute any and all documents necessary to secure grant funds for the Pavement Management Program, CIP 336-30830.

Prepared by: Jim Gallegos, Streets Manager
Chris Ehlers, Deputy Director of Public Works

Submitted by: Bailey Grewal, Director of Public Works/City Engineer

RECOMMENDATION
Adopt a Resolution authorizing the submittal of grant applications, for up to five years, to the California Integrated Waste Management Board for funding from the Targeted Rubberized Asphalt Concrete Incentive Grant Program and authorizing the City Manager or her designee to execute any and all documents necessary to secure grant funds for the Pavement Management Program, CIP 336-30830.

PREVIOUS ACTION
On May 23, 2006, by Resolution 2006-119, City Council approved and authorized the submittal of a grant proposal to the California Integrated Waste Management Board for funding in an amount not to exceed $175,000 from the Targeted Rubberized Asphalt Concrete Incentive Grant Program and authorized the City Manager or her designee to execute any and all documents necessary to secure the grant funds and implement the project on streets included in the 2006/07 Pavement Management Program, CIP 336-30830.

BACKGROUND
The California Integrated Waste Management Board (CIWMB) receives an annual appropriation from the California Tire recycling Management Fund (Tire Fund) to administer the Tire Recycling Act (Act). As part of the Act, CIWMB is offering the Targeted Rubberized Asphalt Concrete (RAC) Incentive Grant Program to encourage the use of waste tire rubber and thereby reduce the landfill disposal and stockpiling of California waste tires. The City takes potential opportunities such as this to help protect and preserve natural resources and safeguard against buildup of waste tire stockpiles for the future. The City has received this grant in the past and staff is continuing to pursue any grant opportunities.

CIWMB will award the grants on a competitive basis for projects using a minimum of 1,250 tons of RAC. The RAC must contain a minimum of 20 pounds of crumb rubber per ton of hot-mix rubberized asphalt and must be made from 100% recycled California waste tires. The blend is a combination of paving grade asphalt cements, ground recycled tire, and other additives used as a binder.


RAC is a proven product which has been used for road rehabilitation projects for over 25 years and in a project such as this offers a number of benefits including:

• A proven product used for road rehabilitation projects for over 25 years
• Provides long-lasting durability, superior wet traction and greater skid resistance
• Resists cracking
• Reduces traffic noise

The streets selected for repair with RAC for the 2007/08 Pavement Management Program CIP 336-30830 are:

Street Limits Width Length
Fairview Avenue Central Boulevard to Balfour Road 32’ 2,900’
Fairview Avenue & Central Boulevard Complete Intersection 175’ 175’
Dainty Avenue Griffith Lane to Marsh Creek Bridge 37’ 1,300’
San Jose Avenue Wildcat Lane to Western End of Loma Vista School 37’ 5,400’

Due to time constraints City staff signed and submitted the grant application for the 2007/08 PMP. By approval of the Resolution, staff will be able to submit grant applications, for up to five years, and execute any and all documents necessary to secure the grant funds for the Pavement Management Program, CIP 336-30830.

FISCAL IMPACT
There is no local match requirement for this program. The maximum funding any jurisdiction may be awarded is $250,000 and the total grant award is based on a reimbursement rate of $5.00 per ton of RAC used. Since the project is currently in the design phase and the amount of RAC to be used is an estimate, the grant will be in an approximate amount of $16,710 for the 2007/08 Pavement Management Program, CIP 336-30830.

Attachments:
• Resolution
• Copy of Current Grant Application

RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING THE SUBMITTAL OF GRANT APPLICATIONS, FOR UP TO FIVE YEARS, TO THE CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD FOR FUNDING FROM THE TARGETED RUBBERIZED ASPHALT CONCRETE INCENTIVE GRANT PROGRAM AND AUTHORIZING THE CITY MANAGER OR HER DESIGNEE TO EXECUTE ANY AND ALL DOCUMENTS NECESSARY TO SECURE GRANT FUNDS FOR THE PAVEMENT MANAGEMENT PROGRAM, CIP 336-30830.

WHEREAS, the California Integrated Waste Management Board (CIWMB) receives an annual appropriation from the California Tire Recycling Management Fund to administer the Tire Recycling Act (Senate Bill 937, Vuich, Statutes of 1990, Chapter 35); and

WHEREAS, Public Resources Code Section (ORC) 42872.5 authorizes the CIWMB to establish a grant program to fund rubberized asphalt concrete (RAC) projects; and

WHEREAS, the CIWMB is offering the Targeted Rubberized Asphalt Concrete (RAC) Incentive Grant Program to encourage the use of waste tire rubber and thereby reduce the landfill disposal and stockpiling of California waste tires; and

WHEREAS, the Targeted RAC Incentive Program grant funds are being provided to cover the differential cost of using RAC in lieu of conventional asphalt concrete and to offset costs for deflection testing and/or quality assurance/quality control (QA/QC) testing; and

WHEREAS, the CIWMB has been delegated the responsibility for the administration of the program, setting up necessary procedures governing application by local governments and their subdivisions under the program; and

WHEREAS, said procedures established by the CIWMB require the applicant to certify by Resolution approval of the application; and

WHEREAS, if awarded a grant, the applicant will enter into an agreement with the State of California for development of the project.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood does hereby,

1. Approve and authorize the submittal of grant applications, for up to five years, to the California integrated Waste Management Board Targeted Rubberized Asphalt Concrete Incentive Grant Program; and

2. Authorize the City Manager or her designee to execute in the name of the City of Brentwood, for up to five years, all necessary applications, contracts, agreements, amendments and payment requests hereto for the purposes of securing grant funds and to implement and carry out the purposes specified in the grant applications.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at
a regular meeting held on the 27th day of May 2008 by the following vote:

 
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