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CITY COUNCIL AGENDA ITEM NO. 11

Meeting Date: April 22, 2008

Subject/Title: A Resolution approving and authorizing the City Manager or designee to execute Amendment No. 1 to the Concession Agreement with Ribeye's Market to add concession services at Brentwood Family Aquatics Complex commencing April 27, 2008 and ending October 31, 2008.

Prepared by: Sue Barry, Recreation Supervisor/Poldina Scherff, Recreation Manager

Submitted by: Craig D. Bronzan, Director of Parks and Recreation

RECOMMENDATION
Adopt a Resolution approving and authorizing the City Manager or designee to execute an amendment to the Concession Agreement with Ribeye’s Market to add concession services at the Brentwood Family Aquatic Center commencing on April 27, 2008 and ending on October 31, 2008.

PREVIOUS ACTION
On December 11, 2007, City Council adopted Resolution 2007-291 approving a Concession Agreement with Ribeye’s Market for Concession Services and authorized the City Manager or designee to enter into an agreement for services for operation of concessions at Sunset Park Athletic Complex.

BACKGROUND
In May 2007, staff prepared and mailed 23 requests for proposal for concession services at Sunset Athletic Complex, and advertised in the local newspaper. No proposals were received for this request.

In September 2007, staff prepared and mailed 27 requests for proposals, and advertised in the local newspaper. Two proposals were received, and a committee was formed to rank the proposals against the criteria.

On December 11, 2007, City Council adopted Resolution 2007-291 and approved a Concession Agreement with Ribeye’s Market for Concession Services at Sunset Park Athletic Complex. In the contract, the City reserves the right to add services at the Brentwood Family Aquatic Complex at the end of 2008. Currently the construction of the concession stand at the Complex is underway but will not be complete until late 2008. Since we currently do not have a food or beverage concession at the complex, staff is recommending that concession services be offered at Brentwood Family Aquatic by amending the current contract with Ribeye’s Market for the complex and services would commence on Sunday, April 27, 2008 through October 31, 2008, earlier than contemplated in the original agreement.





FISCAL IMPACT
The only fiscal impact at this time is the cost of utilities in the operation of concession services which are included in the 2007-08 and 2008-09 Operating Budget. The monthly commission collected from concession sales will be deposited in the Brentwood Family Aquatic Complex account to offset park operation expenses. Estimated expenses are $150 for electrical services, and revenues are estimated at $1,500 for the three month period.

ATTACHMENTS
Resolution
Amendment No. 1









































RESOLUTION NO.


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD APPROVING AND AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE AMENDMENT NO. 1 TO THE CONCESSION AGREEMENT WITH RIBEYE’S MARKET TO ADD CONCESSION SERVICES FOR THE BRENTWOOD FAMILY AQUATIC COMPLEX COMMENCING APRIL 27, 2008 AND ENDING OCTOBER 31, 2008.


WHEREAS, concession services increase customer service, and are a valuable enhancement to the recreation experience; and

WHEREAS, on December 11, 2007, City Council adopted Resolution 2007-291 and approved a Concession Agreement with Ribeye’s Market for Concession Services and authorized the City Manager or designee to enter into an agreement for services for operation of concessions at Sunset Park Athletic Complex; and

WHEREAS, the City Council desires to amend the Concession Agreement to add concession services for the Brentwood Family Aquatic Complex from April 27, 2008 to October 31, 2008; and

NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Brentwood hereby approves and authorizes the City Manager or designee to execute Amendment No. 1 to the Concession Agreement with Ribeye’s Market to add concession services for the Brentwood Family Aquatic Complex.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 22nd day of April 2008, by the following vote:






 
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