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Current Council Agenda and Past Meeting Information

CITY COUNCIL AGENDA ITEM NO. 6

Meeting Date: April 22, 2008

Subject/Title: Adopt a resolution accepting the fourth annual report on the Village Community Resource Center (VCRC) 2008-09 Strategic Plan, approving City involvement and continuing the seven-year Community Investment Grant to the VCRC.

Prepared by: Brian Kelleher, Accountant II

Submitted by: Pamela Ehler, Director of Finance and Information Systems

RECOMMENDATION
Adopt a resolution accepting the fourth annual report on the Village Community Resource Center (VCRC) 2008-09 Strategic Plan, approving City involvement and continuing the seven-year Community Investment Grant to the VCRC.

PREVIOUS ACTION
On July 27, 2004, by Resolution No. 2004-191, City Council approved a seven-year community investment grant of $801,133.92 to the Village Community Resource Center.

On April 12, 2005, Ike Montanez, Chair member for VCRC, presented City Council with the VCRC annual report. The acceptance of a resolution is necessary for the continuation of the seven-year Community Investment Grant to the VCRC.

On April 26, 2005, by Resolution No. 2005-85, City Council approved the first annual report on the Village Community Resource Center (VCRC) 2005-06 Strategic Plan, approving City involvement and continuing the seven-year Community Investment Grant to the VCRC.

On May 9, 2006, by Resolution No. 2006-87, City Council approved the second annual report on the Village Community Resource Center (VCRC) 2006-07 Strategic Plan, approving City involvement and continuing the seven-year Community Investment Grant to the VCRC.

On May 8, 2007, by Resolution No. 2007-93, City Council approved the third annual report on the Village Community Resource Center (VCRC) 2007-08 Strategic Plan, approving City involvement and continuing the seven-year Community Investment Grant to the VCRC.

BACKGROUND
Village Community Resource Center is a family resource center that offers a variety of essential services for underprivileged children and their families, such as social, health, educational and recreational programs. The target population is mostly underprivileged families that are often isolated due to cultural differences, language, geographic and economics. VCRC services are focused on empowering families to improve their health, children’s education and quality of life in our community and throughout East Contra Costa and San Joaquin Counties.

In 1995, the tragic death of a 15-year-old boy brought the Village Drive community together to address the problems of that neighborhood. Everyone, including community agencies and City officials, agreed that the solutions lie within the community.

After two years of planning and funding development, the Village Drive Resource Center opened its doors in 1997. Using funding from grants and with the City’s support, the Center was maintained and operated by Delta 2000, in partnership with the City. In December 2000, Delta 2000 lost their matching grant funds. At that time, there was no specific funding budgeted by the City for services for Village Drive. City staff, however, provided services in-kind, on-going support and assistance in grant writing.

In order to preserve the programs and activities provided at Village Drive until a more permanent solution could be found, on November 14, 2000, City Council approved moving the Village Drive Program Coordinator into the City to become a full-time City employee in the Parks and Recreation Department, effective December 1, 2000. The intent of the original City support was to assist as the Village Drive Board worked to develop a strategic plan and become a self-supportive 501(c) non-profit organization. While the VCRC has applied and received some grant funding, and the City was originally only requested to provide staff costs, the majority of funding to support the program has come from the City of Brentwood. The approved 2003/04 Village Resource Center budget totaling $136,022, which was funded through the General Fund, covered:

• Payment of salary and benefits of one full-time staff member (Recreation Coordinator)
• Money for office expenses, computers, communication equipment, postage, publications and dues
• Payment of rent, maintenance, insurance, alarm system and utilities
• $12,500 for program supplies and equipment
• Money for advertising and promotions
• Money for travel, lodging, meals, training and conferences

The program and members have outgrown the current center site. As a result, the Village Drive residents approached City Council in June of 2001 to consider expanding the Center on City property. A staff recommendation to hold an option for expansion of the center on the City-owned 2-acre property at Sycamore Avenue and Sycamore Court was approved by Council in October 2002. This Council action allowed the VCRC Board to begin a strategic plan to pursue private and public funding to build a larger center on this property.

At that time, there was no specific plan on how to move the organization toward becoming a self-sufficient, non-profit organization. Since then, the VCRC has obtained their non-profit status from the State (January 24, 2003) and from the IRS (February 11, 2003). The VCRC had also developed a strategic plan with a consultant in 2002 for 2003-2005.

In July of 2004, a Community Investment Grant was developed that would provide a long term City commitment toward helping VCRC become and stay a self-supportive non-profit provider. This agreement will provide VCRC continued financial assistance for a minimum of seven years. Highlights of the agreement are as follows:

• Provides for a seven-year financial commitment of $801,133.92 for staffing, operations and maintenance
• Provides an opportunity for consideration of renewal of funding after the seven-year agreement
• Allows the VCRC to hire an Executive Director and other staff as needed as employees of VCRC
• Commits to matching $500,000 in funds for development of a social service center
• Commits up to $100,000 for future landscaping of the 2-acre site as an expansion of Windsor Way Park
• Provides for a City staff liaison to VCRC

A stipulation of this agreement is that the VCRC has to provide an annual report, brought to City Council each March for approval. This is necessary in order to continue the seven-year Community Investment Grant.

FISCAL IMPACT
The City’s past, present and forecasted contributions are shown below. In fiscal year 2008/09, the City will contribute $98,378.97 that is budgeted for in the Operations Budget.

Fiscal Year 2004/05 $153,899.60*
Fiscal Year 2005/06 $146,599.94
Fiscal Year 2006/07 $128,348.25
Fiscal Year 2007/08 $112,368.89
Fiscal Year 2008/09 $ 98,378.97
Fiscal Year 2009/10 $ 86,130.78
Fiscal Year 2010/11 $ 75,407.49
Total 7-Year Grant $801,133.92

*Payment was for 11 months, not including July 2004.

Attachments:
Resolution
Strategic Plan 2008-2009 - Village Community Resource Center

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD TO ACCEPT THE ANNUAL REPORT ON THE VILLAGE COMMUNITY RESOURCE CENTER (VCRC) 2008-09 STRATEGIC PLAN, APPROVING CITY INVOLVEMENT AND CONTINUING THE SEVEN-YEAR COMMUNITY INVESTMENT GRANT TO THE VCRC.

WHEREAS, on July 27, 2004, by Resolution No. 2004-191, City Council approved a seven-year community investment grant of $801,133.92 to the Village Community Resource Center; and

WHEREAS, Village Community Resource Center is a family resource center that offers a variety of essential services for underprivileged children and their families, such as social, health, educational and recreational programs. The target population is mostly underprivileged families that are often isolated due to cultural differences, language, geographic and economics. VCRC services are focused on empowering families to improve their health, children’s education and quality of life in our community and throughout East Contra Costa and San Joaquin Counties; and

WHEREAS, in order to preserve the programs and activities provided at Village Drive until a more permanent solution could be found, on November 14, 2000, City Council approved moving the Village Drive Program Coordinator into the City to become a full-time City employee in the Parks and Recreation Department, effective December 1, 2000. The intent of the original City support was to assist as the Village Drive Board worked to develop a strategic plan and become a self-supportive 501(c) non-profit organization. While the VCRC has applied and received some grant funding, and the City was originally only requested to provide staff costs, the majority of funding to support the program has come from the City of Brentwood; and

WHEREAS, the program and members have outgrown the current center site. As a result, the Village Drive residents approached City Council in June of 2001 to consider expanding the Center on City property. A staff recommendation to hold an option for expansion of the center on the City-owned 2-acre property at Sycamore Avenue and Sycamore Court was approved by Council in October 2002. This Council action allowed the VCRC Board to begin a strategic plan to pursue private and public funding to build a larger center on this property; and

WHEREAS, a Community Investment Grant was developed that would provide a long term City commitment toward helping VCRC become and stay a self-supportive non-profit provider; and

WHEREAS, a stipulation of this Grant is that the VCRC has to provide an annual report, brought to City Council each March for approval. This is necessary in order to continue the seven-year Community Investment Grant.

WHEREAS, on April 26, 2005, City Council approved Resolution No. 2005-85 accepting the first annual report on the Village Community Resource center (VCRC) 2005 Strategic Plan, approving the City involvement and continuing the seven-year Community Investment Grant to VCRC.

WHEREAS, on May 9, 2006, City Council approved Resolution No. 2006-87 accepting the second annual report on the Village Community Resource center (VCRC) 2006 Strategic Plan, approving the City involvement and continuing the seven-year Community Investment Grant to VCRC.

WHEREAS, on May 8, 2007, City Council approved Resolution No. 2007-93 accepting the third annual report on the Village Community Resource center (VCRC) 2006 Strategic Plan, approving the City involvement and continuing the seven-year Community Investment Grant to VCRC.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Brentwood hereby accepts the annual report on the Village Community Resource Center (VCRC) 2008 Strategic Plan, approving City involvement and continuing the seven-year Community Investment Grant to the VCRC.

 
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