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 CITY COUNCIL AGENDA ITEM NO. 8


Meeting Date: March 25, 2008

Subject/Title: Adopt a Resolution approving and authorizing the City Manager or designee to execute a Professional Services Agreement with Harris & Associates for the 2008 Pavement Management Program, CIP Project No. 336-30830, in a not exceed amount of $89,496.

Prepared by: Frank Lideros, Senior Associate Engineer

Submitted by: Bailey Grewal, Director of Public Works/City Engineer

RECOMMENDATION
Adopt a Resolution approving and authorizing the City Manager or designee to execute a Professional Services Agreement with Harris & Associates (“Consultant”) for the 2008 Pavement Management Program, CIP Project No. 336-30830, in a not to exceed amount of $89,496.

PREVIOUS ACTION
On June 12, 2007, by Resolution No. 2007-126, City Council adopted the City’s 2007/08 – 2011/12 Capital Improvement Program (“CIP”), which included the Pavement Management Program, CIP Project No. 336-30830.

BACKGROUND
The City typically conducts a survey of existing roadways every three years. The data from the survey is analyzed and a determination is made of which streets need immediate and urgent pavement repairs. These repairs reduce the annual maintenance expense for these streets as well as eliminate the need for costly repairs.

The City of Brentwood (“City”) uses the Pavement Management System Software from the Metropolitan Transportation Commission to manage the maintenance of the City’s streets. The software uses the field data gathered from the street survey to produce a list of streets with maintenance recommendations for each street. City staff then evaluates the streets that are recommended for a particular surface treatment and prioritizes them based on the budget and urgency.

The 2008 Pavement Management Program project will edge grind a taper section about 1.5 inches of existing asphalt concrete at the lip of gutter and overlay the full width on the following streets:

• Fairview Avenue from Central Boulevard to Balfour Road (southbound lanes only, plus full intersection at Central Boulevard);
• San Jose Avenue from Wildcat Lane to Santa Margherita Way;
• Dainty Avenue from Central Boulevard to Griffith Lane;
• Southwood Drive;
• North Estates Drive.

San Jose Avenue will also receive a Type II slurry seal treatment from Fairview Avenue to Wildcat Lane and from Santa Margherita Way to St. Regis Avenue.

All curb ramps within immediate limits of resurfacing work will be field reviewed and measured to determine ADA conformance. Only those curb ramps that are not ADA compliant will be reconstructed (some of which may only require truncated domes).
The Consultant has been involved with the City’s Pavement Management Program for the past few years and based on previous experience staff is confident they will provide exceptional design services. Staff has reviewed the proposal provided by the Consultant for the field measurements, design, plans and specifications and technical assistance for this project and is recommending the award of the design contract.

FISCAL IMPACT
The funds associated with this work are included in the adopted 2007/08 – 2011/12 Capital Improvement Program, which includes the Pavement Management Program, CIP Project No. 336-30830.

Attachments:
Resolution
Agreement

RESOLUTION NO.


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD APPROVING AND AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH HARRIS & ASOCIATES FOR THE 2008 PAVEMENT MANAGEMENT PROGRAM, CIP PROJECT NO. 336-30830, IN A NOT TO EXCEED AMOUNT OF $89,496.


WHEREAS, on June 12, 2007, by Resolution No. 2007-126, City Council adopted the City’s 2007/08 – 2011/12 Capital Improvement Program (“CIP”), which included the Pavement Management Program, CIP Project No. 336-30830; and

WHEREAS, the City typically conducts a survey of existing streets every three years; and

WHEREAS, the data from the survey is analyzed and a determination is made on which streets need immediate and urgent pavement repairs; and

WHEREAS, these repairs reduce the annual maintenance expense for these streets as well as eliminate the need for costly repairs; and

WHEREAS, staff has reviewed the proposal provided by Harris & Associates for the field measurements, design, plans and specifications and technical assistance for this project and is confident they will provide exceptional design services.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood does hereby approve and authorize the City Manager or designee to execute a Professional Services Agreement with Harris & Associates for the 2008 Pavement Management Program, CIP Project No. 336-30830, in a not exceed amount of $89,496.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 25th day of March 2008 by the following vote:

 
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