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Current Council Agenda and Past Meeting Information

CITY COUNCIL AGENDA ITEM NO. 6



Meeting Date: March 25, 2008

Subject/Title: Adopt a resolution approving a fee waiver request in the amount of $287.77 for Orin Allen Youth Rehabilitation Facility, a Contra Costa County Program for fiscal year 2007/08 for the use of City facilities for the operation of the Central Coast Ranch Athletic League.

Prepared by: Tom Burt, Recreation Supervisor

Submitted by: Craig D. Bronzan, Director of Parks and Recreation

RECOMMENDATION
Adopt a resolution approving a fee waiver request in the amount of $287.77 for Orin Allen Youth Rehabilitation Facility, a Contra Costa County Program for fiscal year 2007/08 for the use of City facilities for the operation of the Central Coast Ranch Athletic League.

PREVIOUS ACTION
On January 24, 2006, City Council approved Resolution No. 2006-18 amending the Council/Administrative Policy Manual to add a new Policy No. 10-12 related to the Policies and Procedures for Requests for Use of City Funds and repealed Resolution No. 99-99.

On September 12, 2006, City Council accepted the 2005/06 Annual Report of Fee Waivers and Donations.

On August 28, 2007, City Council accepted the 2006/07 Annual Report of Fee Waiver and Donations.

On June 26, 2007, City Council adopted Resolution 2007-135 for the renewal of a two year grant request from Contra Costa County for $18,867 for fiscal year 2007/08 and $19,452 for fiscal year 2008/09 and approved the fee waiver of $35,298 for use of City facilities for the operation of the County Senior Nutrition Program (Coco Café).

On December 11, 2007, City Council adopted Resolution 2007-290 approving a fee waiver request from Contra Costa County for $4,046.97 for fiscal year 2007/08 for the use of City facilities for the operation of the Contra Costa Immunization Program, Brentwood Public Library, California Offenders Program Services, and Central Coast Ranch Athletic League.

BACKGROUND
When City Council passed Resolution No. 2006-18 on January 24, 2006, it established procedures and criteria to be used for fee waivers and/or donations. It also established that an annual report will be provided to the City Council of fee waivers or reductions and/or donations.

The Central Coast Ranch Athletic League is a Contra Costa County program which serves as a rehabilitation program for juveniles. The program itself offers a variety of different recreational opportunities and the softball league is one of them. The league offers a pre and post season softball tournament each year. Approximately 120 juveniles will participant in each of the tournaments.

Orin Allen Youth Rehabilitation Facility is requesting a fee waiver for an additional date of their league play on June 5, 2008 in the amount of $287.77. After review of the application, staff feels this request meets the criteria outlined in the policy and therefore recommends awarding the additional funding to Contra Costa County.

FISCAL IMPACT
To date, the City’s Park and Recreation Department by combined donation and fee waiver has contributed a total of $58,211.97 to support Contra Costa County Programs.

The $287.77 is an additional fee waiver request to be funded under the Council’s non-profit funding policy 10-12.

ATTACHMENTS:
Resolution
Exhibit A: Policy 10-12 Request for Donation Application Procedures.
Exhibit B: Policy 10-12 Request for Fee Waiver and/or Fee Reduction Application.
Exhibit C: Request for Fee Waiver and/or Fee Reduction/Donation Application.


RESOLUTION NO.


ADOPT A RESOLUTION APPROVING A FEE WAIVER REQUEST IN THE AMOUNT OF $287.77 FOR ORIN ALLEN YOUTH REHABILITATION FACILITY, A CONTRA COSTA COUNTY PROGRAM FOR FISCAL YEAR 2007/08 FOR THE USE OF CITY FACILITIES FOR THE OPERATION OF THE CENTRAL COAST RANCH ATHLETIC LEAGUE.

WHEREAS, on January 24, 2006, the City Council approved Resolution No. 2006-18 amending the Council/Administrative Policy Manual to add a new Policy No. 10-12 related to the Policies and Procedures for Requests for Use of City Funds and repealed Resolution No. 99-99; and

WHEREAS, on September 12, 2006, the City Council accepted the 2005/06 Annual Report of Fee Waivers and Donations; and

WHEREAS, on August 28, 2007, the City Council accepted the 2006/07 Annual Report of Fee Waiver and Donations; and

WHEREAS, on June 26, 2007 City Council adopted Resolution 2007-135 for the renewal of a two year grant request from Contra Costa County for $18, 867 for fiscal year 2007/08 and $19,452 for fiscal year 2008/09 and approved the fee waiver of $35,298 for use of City Facilities for the operation of the County Senior Nutrition Program (Coco Café); and

WHEREAS, On December 11, 2007 City Council adopted Resolution 2007-290 approving a fee waiver request from Contra Costa County for $4,046.97 for fiscal year 2007/08 for the use of City Facilities for the operation of the Contra Costa Immunization Program, Brentwood Public Library, California Offenders Program Services, and Central Coast Ranch Athletic League; and

WHEREAS, the Orin Allen Youth facility has requested a fee waiver for an additional day of play for the Central Coast Ranch Athletic League in the amount of $287.77.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Brentwood approves the additional fee waiver request from Orin Allen Youth Facility, a Contra Costa Program, for $287.77 for the use of City Facilities for the operation Central Coast Ranch Athletic League.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 25th day of March by the following vote:


 
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