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Current Council Agenda and Past Meeting Information

CITY COUNCIL AGENDA ITEM NO. 14



Meeting Date: March 11, 2008

Subject/Title: Adopt a Resolution approving and authorizing the City Manager or her designee to execute Amendment No. One to Amend the Agreement for Plan Review Services with CSG Consultants to provide additional plan check services in the amount of $50,000, for a total not to exceed $100,000 for the 2007-2008 fiscal year.

Prepared by: Louis R. Kidwell, Chief Building Official

Submitted by: Howard Sword, Community Development Director


RECOMMENDATION
Adopt a Resolution approving and authorizing the City Manager or her designee to execute Amendment No. One to Amend the Agreement for Plan Review Services with CSG Consultants to provide additional plan check services in the amount of $50,000, for a total not to exceed $100,000 for the 2007-2008 fiscal year.

PREVIOUS ACTION
On August 1, 2007, the City Manager executed an Agreement for Plan Review Services with CSG Consultants, Inc. to provide plan check services for the Building Division in the amount of $50,000.

BACKGROUND
The Building Division of the Community Development Department from time to time finds it necessary to engage the services of plan check professionals. There are two reasons that make it advantageous to use an outside consultant. The first is that some of the projects, because of their complexity, require the review of a Registered Structural Engineer. The second is that it allows us to manage the fluctuations in plan check volumes that sometimes occur. One large project that requires consistent as well as extensive plan check is the Streets of Brentwood.

Staff is recommending approval of a resolution authorizing the City Manager to enter into Amendment One to the Agreement for Plan Review Services with CSG Consultants.

FISCAL IMPACT
The expense was budgeted for in the adopted 2007/08 Operating Budget (Building Division). The costs of plan check services are offset by development fees as established in the Master Fee Schedule.

Attachments:
Resolution
Amendment No. 1





RESOLUTION NO.


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING THE CITY MANAGER OR HER DESIGNEE TO EXECUTE AMENDMENT NO. ONE TO AMEND THE AGREEMENT FOR PLAN REVIEW SERVICES WITH CSG CONSULTANTS TO PROVIDE ADDITIONAL PLAN CHECK SERVICES, IN AN AMOUNT OF $50,000, FOR A TOTAL AGREEMENT NOT TO EXCEED $100,000, FOR THE 2007-2008 FISCAL YEAR.

WHEREAS, the City of Brentwood is required to review all building documents for compliance with all State and local building codes; and

WHEREAS, from time to time, because of the complexity of the building to review, it becomes necessary to contract the services of professionals with specialized skills; and

WHEREAS, from time to time, because of workload and staffing constraints, it becomes necessary to outsource some of the plan checking workload,

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood hereby approves and authorizes the City Manager or her designee to execute a Professional Services Agreement, Amendment One for $50,000 with CSG Consultants to provide additional plan check services, for a total not to exceed $100,000, for the 2007-2008 fiscal year.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at an adjourned regular meeting held on March 11, 2008 by the following vote:


AMENDMENT NO. ONE TO AGREEMENT FOR PLAN REVIEW SERVICES
CSG CONSULTANTS, INC.

This Amendment No. 1 is entered into and effective as of the ___ day of _______________, 200_, amending the agreement dated August 1st, 2007, (the “Agreement”) by and between the City of Brentwood, a municipal corporation of the State of California ("City"), and CSG Consultants, Inc., a California Corporation (“Consultant") (collectively, the “Parties”).

RECITALS

A. The Parties desire to alter the Agreement’s scope of work to increase the compensation provided the Consultant under the Agreement by $50,000.00; and

NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, the Parties agree as follows:

1. The total amount of compensation to be paid to Consultant under the Agreement is hereby increased by Fifty thousand dollars ($50,000.00) for a total not to exceed amount of One hundred thousand dollars ($100,000.00).

2. Except as amended herein, all provisions of the Agreement, as may have been amended from time to time, will remain in full force and effect.

3. All requisite insurance policies to be maintained by Consultant pursuant to the Agreement, as may have been amended from time to time, will include coverage for this Amendment.


4. The individuals executing this Amendment and the instruments referenced in it on behalf of Consultant each represent and warrant that they have the legal power, right and actual authority to bind Consultant to the terms and conditions of this Amendment.


CONSULTANT:
CSG Consultants, Inc.


By:

Printed Name:

Title:



By:

Printed Name:

Title:

CITY:
City of Brentwood


By:
Donna Landeros, City Manager



ATTEST:


By:
Margaret Wimberly, City Clerk


APPROVED AS TO FORM:


By:
Damien Brower, City Attorney

If required by City, proper notarial acknowledgment of execution by Consultant must be attached. If a Corporation, Agreement must be signed by one corporate officer from each of the following two groups.

*Group A. **Group B.
Chairman, Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer

Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation.


 
City Administration
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