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CITY COUNCIL AGENDA ITEM NO. 12


Meeting Date: March 11, 2008

Subject/Title: Adopt a Resolution approving the classification description and salary range for Senior Community Development Analyst and repeal the classification descriptions and salary ranges for Senior Housing Analyst and Housing Manager

Prepared by: Patti Standley, Human Resources Manager

Submitted by: Karen L. Chew, Assistant City Manager


RECOMMENDATION
Adopt a Resolution approving the classification description and salary range for Senior Community Development Analyst and repeal the classification descriptions and salary ranges for Senior Housing Analyst and Housing Manager.

PREVIOUS ACTION
On May 24, 2005, City Council approved a Resolution establishing the classification description and salary range for Senior Housing Analyst when they approved Resolution No. 2005-122.

BACKGROUND
Due to the City’s current budgetary concerns coupled with the upcoming retirement of the Housing Manager on March 14, 2008, the Community Development Department combined the Housing Division with the Redevelopment Division. This resulted in the reallocation of two staff members that were previously dedicated solely to support the Housing function.

Of the two remaining staff, one occupies a general Community Development classification that provides for the incumbent to perform a wide range of duties in support of all divisions of the department. No change is necessary for this incumbent. The current Senior Housing Analyst classification is restrictive and does not allow for the incumbent to perform a wide range of duties in support of the various divisions of the Community Development Department.

The proposed Senior Community Development Analyst description provides the means for the current Senior Housing Analyst incumbent to perform a wide variety of duties that will support the efforts of the Community Development Department as a whole, not just one function.

Staff recommends repealing the Housing Division specific classifications and salary ranges because the function no longer exists as a separate division.

FISCAL IMPACT
Approval of the Senior Community Development Analyst and reclassification of the current Senior Housing Analyst to the new classification will not result in additional expenditures. The proposed salary range is equal to that of the Senior Housing Analyst.

Attachment:
Resolution



RESOLUTION NO.


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD APPROVING THE CLASSIFICATION DESCRIPTION AND SALARY RANGE FOR SENIOR COMMUNITY DEVELOPMENT ANALYST AND REPEALING THE SENIOR HOUSING ANALYST AND HOUSING MANAGER CLASSIFICATIONS AND SALARY RANGES


WHEREAS, the Housing Division has been combined with the Redevelopment Division, effective January 1, 2008, and

WHEREAS, the current Senior Housing Analyst classification is restrictive and does not allow for the incumbent to perform a wide range of duties in support of the various divisions of the Community Development Department; and

WHEREAS, establishing a general Community Development classification will allow for the performance of a wide range of duties to support all divisions of the department, and

WHEREAS, staff prepared a classification description for the new classification of Senior Community Development Analyst, and

WHEREAS, the new classification description is attached as Exhibit A (Senior Community Development Analyst), and

WHEREAS, staff recommends approval of the new classification description as defined and based upon internal equity with existing City classifications, staff recommends the annual salary range as follows:

Senior Community Development Analyst $ 84,929.64 - $103,213.56

WHEREAS, staff recommends that the salary ranges and classification descriptions for Senior Housing Analyst and Housing Manager be repealed, and

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood approves the classification and salary range for Senior Community Development Analyst provided above and repeals the salary ranges and classification descriptions for Senior Housing Analyst and Housing Manager.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the March 11, 2008 by the following vote:



Attachment:
Exhibit A (Senior Community Development Analyst)

EXHIBIT A
CITY OF BRENTWOOD
SENIOR COMMUNITY DEVELOPMENT ANALYST
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
SUMMARY DESCRIPTION
Under general direction from a Community Development Manager, Assistant Director of Community Development and/or the Director of Community Development, performs a wide variety of complex and highly responsible professional level duties involving programs, projects, and activities related to the implementation and administration of projects that support Building, Planning, Redevelopment and Housing, and/or Economic Development Divisions; serves as project manager on assigned projects and programs; may provide supervision to assigned clerical/administrative staff; coordinates assigned activities with other functions, divisions, outside agencies, and the general public; and serves as staff liaison to various local organizations and the public on assigned Community Development related matters.
IDENTIFYING CHARACTERISTICS
This is the advanced journey level class in the professional Community Development Analyst series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed and the complexity of duties assigned. Employees perform the most difficult and responsible types of duties assigned to classes within this series including serving as a senior technical resource providing advanced technical support, research, analysis, and project management related to the implementation and administration of various projects that support any division of the Community Development Department. This class participates in the formulation, processing and implementation of City policies, procedures, and programs. Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility.
REPRESENTATIVE DUTIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
1. Performs a variety of advanced professional level research, administrative, operational, financial, and analytical duties in support of various projects and programs in support of Building, Planning, Redevelopment and Housing, and/or Economic Development, including participation in the development of recommendations for immediate and long-term strategies, plans, and programs for the Community Development Department; participates in the development and implementation of goals, objectives, policies, and priorities for Community Development projects and programs.
2. Participates in the development and implementation of goals, objectives, policies, and priorities for assigned functions and program areas; researches, implements, and administers policies, procedures and changing business practices and processes for assigned area; coordinates, structures, and oversees on-going or special programs as assigned including, but not limited to, planning and implementation of the City’s and Redevelopment Agency’s approved housing production and affordable housing programs, establishing and amending redevelopment plans, negotiating commercial, industrial and residential development agreements, assisting with acquisition and disposition of real property, developing and managing attraction, retention and expansion programs for local business and job creation programs, managing high-profile projects and programs, and other special projects as assigned.
3. Interprets and applies federal, state, regional, and other legislation and regulations that apply to assigned functions and program areas in order to apply those resources in meeting local priorities. Compiles and monitors labor, population and real estate markets, information and trends; develops materials for and maintains website and related information systems.
4. Participates in the development and management of various division operations and capital improvement budgets as assigned, as well as individual program and project budgets; provides recommendations to finance projects and programs; locates and integrates suitable financing sources and implements funding strategies through federal, state, and local banking and private sources, prepares sales tax, developer fee, and tax increment revenue projections, and assists in establishing and updating developer and user fee programs. Monitors, analyzes and manages division, project and program budgets including tracking funds, tax increment sharing agreements, grant programs, and Redevelopment and Housing payments to and from participants.
5. Prepares media publications and press releases; designs forms, brochures and other information packages utilizing computer graphic programs including the development of marketing publications for Community Development programs and projects.
6. Negotiates, prepares, and monitors the development, construction, and implementation of development, redevelopment, housing and economic development agreements; assists developers, homeowners and businesses in understanding and complying with City requirements; coordinates program, project and development requirements and issues, including preparing and presenting recommendations and reports to appropriate approval bodies such as council, commission, boards and committees.
7. Maintains inventory of inclusionary and affordable housing stock within the City and within the Redevelopment Project Areas; tracks and maintains ongoing affordability restrictions and reports.
8. Serves as a resource for businesses and developers of commercial, industrial and affordable housing, both for-profit and non-profit; assists with the review of requests/proposals for City and Agency financial assistance and associated financial proformas to enable the development of commercial, industrial and affordable housing, for assistance with marketing, promotion, business establishment, expansion and retention programs, and job creation opportunities in compliance with Agency and City approved programs and policies; and participates in negotiations related to the level of City and Agency financial participation.
9. Conducts training classes for eligible applicants, contractors, lenders, title companies, and developers to educate the attendees on various City’s grant and loan programs, or other assigned program or project areas.
10. Performs program development, management and underwriting functions to determine qualification of eligible applicants for grant, loan and housing programs.
11. Participates in a full range of administrative functions including, but not limited to: re-sale controls and purchase options, mandated reporting, implementation plans, residential relocation and replacement housing plans, general plans, specific plans, housing element amendments, housing production plans, economic strategic plans, business assistance services, transportation measures and plans, and over concentration, eligibility and affordability levels.
12. Represents various divisions of Community Development depending on program, project or assignment and collaborates with other City officials, boards, committees, task forces, external organizations, general public and staff; coordinates assigned project or program activities with other City functions including finance, engineering, public works, administration, legal, police and parks.
13. Prepares administrative, operational and financial reports including the preparation of conclusions, recommendations and forecasts based on data summaries and other findings; consults with Community Development and City staff, outside agencies, and associations to obtain information; advises management staff of emerging issues.
14. Prepares and presents staff reports and other necessary documents or correspondence to appropriate boards, groups, and/or committees.
15. Establishes positive working relationships with representatives of community organizations, state/local agencies, City management and staff, and the public.
16. Performs related duties as required.
QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Knowledge of:
Operational characteristics, services, and activities of representative duties.
General principles, practices, and procedures of business administration and public administration.
Basic theory, principles, and practices used in grant applications and awards, affordable housing, redevelopment, real estate, and governmental and conventional housing finance.
Recent developments, current literature, research methods, and sources of information related to community development programs including not for profit and private housing development, redevelopment, economic development, transportation and planning.
Current trends in public finance mechanisms.
Basic principles and practices of program development and administration.
Principles and practices of project management.
Principles, structure and organization of public sector agencies.
Methods, principles and practices of municipal budget preparation, finance management and administration.
Pertinent federal, state, and local laws, codes, and regulations.
Research, financial analysis, and statistical methods applicable to area of assignment.
Real estate proforma analysis.
Methods and techniques used in the performance of duties and responsibilities specific to the areas of assignment.
Methods and techniques of effective technical report preparation and presentation.
Principles and techniques used in negotiations.
Public relations techniques.
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.

Ability to:
Perform advanced journey level professional duties in support of assigned programs and functions.
Interpret and apply federal, state, and local policies, laws, and regulations pertaining to assigned programs and functions, including housing, redevelopment, economic development, planning, and zoning.
Perform analytical research and prepare statistical reports.
Prepare clear and concise technical, administrative, and financial reports, statements, and correspondence.
Initiate and prepare plans and proposals for development.
Effectively present information and respond to questions.
Explore and evaluate planning and project implementation alternatives in terms of goals and long and short range objectives.
Coordinate planning and project implementation activities with related agencies and individuals.
Work with private sector and not-for-profit developers.
Participate in the supervision of professional, technical and clerical staff.
Analyze, solve, and negotiate successful solutions to complex problems involving multiple interests of a development team, the Agency, the City, landowners, the business community and the neighboring community.
Negotiate complex financial packages utilizing a variety of funding sources.
Analyze complex administrative, operational, and organizational problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
Read and interpret complex legal documents.
Establish and maintain accurate records and files.
Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education/Training:
A Bachelor’s degree from an accredited college or university with major course work in public administration, business administration, economics, or a related field that pertains to the scope of work. A Master’s degree is desirable.
Experience:
Four years of increasingly responsible professional experience in economic development, redevelopment, affordable housing, urban planning, or a related field that pertains to the representative duties including experience related to program research, analysis, development, administration, project and program evaluation and monitoring, financing, and/or subdivision map processing depending on area of assignment.
License or Certificate:
Possession of an appropriate driver’s license.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Work is performed primarily in a standard office environment with some travel to different sites; incumbents may be required to work extended hours including evenings and weekends and may be required to travel outside City boundaries to attend meetings.
Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.
Vision: See in the normal visual range with or without correction.
Hearing: Hear in the normal audio range with or without correction.
FLSA Designation: Exempt
Revised: March 11, 2008

 
City Administration
City of Brentwood City Council
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Brentwood, CA 94513
(925) 516-5440
Fax (925) 516-5441
E-mail allcouncil@brentwoodca.gov