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CITY COUNCIL AGENDA ITEM NO. 11



Meeting Date: March 11, 2008

Subject/Title: Adopt a Resolution approving the closure of parking lots and streets for the use of City-owned property for the staging of the 11th Annual Spring to Life Fun Run and Walk sponsored by the City of Brentwood Parks and Recreation Department on April 26, 2008.

Prepared by: Barbie Gary, Recreation Supervisor

Submitted by: Craig D. Bronzan, Director of Parks & Recreation

RECOMMENDATION
Adopt a Resolution approving the closure of parking lots and streets for the use of City-owned property for the staging of the 11th Annual Spring to Life Fun Run and Walk sponsored by the City of Brentwood Parks and Recreation Department on April 26, 2008.

PREVIOUS ACTION
On April 13, 2004, the City Council approved Ordinance 779 amending section 17.850 of the Brentwood Municipal Code relating to temporary use permits. The amended code provides that under 17.850.006 Exemptions: The provisions of this chapter shall not apply to arts and crafts fairs, health and safety fairs, business fairs, athletic field rentals, sport tournaments and contests, block parties, food and clothing giveaways, park dedications, music recitals, art shows and receptions, City building and gazebo rentals, community meetings and other similar uses that typically occur at community facilities. All City-managed or co-managed events are exempt from the requirements of obtaining a Temporary Use Permit. These exemptions shall apply to all of the events listed above, except as noted in 17.850.005(12).

BACKGROUND
The proposed closure of street use is reasonably conditioned to mitigate identified impacts or to ensure public health, safety or welfare.

The Fun Run will consist of approximately three hundred and fifty people proceeding on foot through the downtown and areas to the east. The run will start and finish at the intersection of Oak Street and Third Street. The parking lot in front of City Hall, the parking lot between the High School and the Brentwood Community Center, the lawn between the library and the Brentwood Community Center, and City Park will be used as staging areas. This route is located within the downtown and proceeds through several zoning districts including the Central Business Zone (CB), a Multi-family Residential Zone (R-3), Public Facility Zone (PF), and several Planned Developments allowing for single family residential uses.

The proposed route includes several of the streets in the downtown. The route will include Oak Street from Third Street to Second Street, Second Street between Maple Street and Birch Street, then Birch Street between Second and First Streets. The course will continue south on First Street between Birch Street and into the parking lot at Garin Elementary School. The route will then proceed through property owned by the Brentwood Union School District and through Garin Park. It will also include Lawrence Lane between Redhaven Street and Garin Parkway, Garin Parkway from Redhaven Street to Chestnut Street and Chestnut Street between Third Street and Sellers Avenue. It will include Sellers Avenue from Chestnut Street to a point one hundred yards south of Redhaven Street. The runners will then turn around and retrace their steps, requiring the closure of Third Street between Chestnut Street and Oak Street.

The 11th Annual Family Fun Run and Walk hours are: Saturday, April 26, 2008, 6 a.m. to 8 a.m. for staging and setup and 8 a.m. to 11 a.m. for the Fun Run and Walk.

It is staff’s opinion that this proposed event will have moderate impact upon surrounding businesses. Some areas of the downtown will not be accessible to vehicular traffic for nearly three hours. Parking will be available in the municipal lots along Brentwood Boulevard and on Second Street. Persons wishing to access the downtown businesses may park in these lots and do so on foot. There have been no complaints in past years from residents or business owners concerning this particular function.

Traffic will be moderately impacted in the downtown, as large portions of downtown streets will be closed from 8 a.m. through 10 a.m. on Saturday, April 26, 2008. General parking is available in the City lot on Second Street, the two municipal lots on Brentwood Boulevard, as well as on street parking throughout the downtown area not closed to traffic. As the run progresses along its route, barricades will be removed as it becomes safe to reopen certain streets to traffic, minimizing the time streets will be closed. This event is expected to draw three to four hundred participants to the greater downtown area of Brentwood over the course of the event.

FISCAL IMPACT
The total cost of providing police services for the 11th Annual City of Brentwood Spring to Life Fun Run and Walk has been estimated at $3,700 by the Brentwood Police Department. The Police Department has accounted for this cost in the approved Police Department operating budget for FY 07/08. The Police Department will deploy Reserve Officers, Community Service Officers, and Volunteers where appropriate to reduce personnel costs.

RESOLUTION NO.


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD APPROVING AND ALLOWING THE USE OF CITY STREETS AND AUTHORIZING THE CLOSURE OF CERTAIN PARKING LOTS AND STREETS AND TEMPORARILY ESTABLISHING NO PARKING RESTRICTIONS AND TOW AWAY ZONES IN ORDER TO FACILITATE THE 2008 CITY OF BRENTWOOD PARKS AND RECREATION DEPARTMENT’S 11TH ANNUAL SPRING TO LIFE FAMILY FUN RUN AND WALK TO BE HELD ON APRIL 26, 2008.


WHEREAS, the City of Brentwood Parks and Recreation Department will be holding their 11th Annual Spring to Life Fun Run on Saturday, April 26, 2008, an event of significance which attracts people to the downtown area; and

WHEREAS, to accommodate the 2008 City of Brentwood Parks and Recreation Department’s 11th Annual Spring to Life Fun Run, it is requested that the following parking lots and streets be closed to traffic and no parking and tow away zones be established between 8:00 a.m. and 11:00 a.m. on Saturday, April 26, 2008.

• City Hall parking lot
• The Library lot (Third Street from Oak Street to Maple Street)
• Oak Street from Third Street to Second Street

Additionally, the following streets will be closed to traffic:

• Oak Street from Third Street to Second Street
• Second Street from Maple Street to Birch Street
• Birch Street from Second Street to First Street
• First Street to Garin Elementary School
• Lawrence Lane from Redhaven to Garin Parkway
• Garin Parkway from Redhaven Street to Chestnut Street
• Chestnut Street from Second Street to Sellers Avenue
• Sellers Avenue from Chestnut Street to 100 yards south of Redhaven Street
• Third Street from Oak Street to Chestnut Street
• Delta Avenue
• Rolando Avenue
• Cesa Avenue

WHEREAS, pursuant to Vehicle Code Section 21101(e), the City may temporarily close portions of streets for parades and local special events such as the City of Brentwood Parks and Recreation Department’s 11th Annual Spring to Life Family Fun Run when the closing is necessary for the safety and protection of persons who are to use those portions of the street during the temporary closure; pursuant to Vehicle Code Section 22507, the City may prohibit parking on portions of streets during all or certain hours of the day; pursuant to Vehicle Code Section 22651(b), (m), and (n), City peace officers may remove by towing any vehicle from those portions of the street where parking is prohibited; and

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Brentwood hereby approves and has ordered the Police Department to close the above referenced parking lots and streets, prohibit parking, and establish tow away zones between the hours of 8:00 a.m. and 11:00 a.m., on Saturday, April 26, 2008.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on March 11, 2008, by the following vote:




 
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