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CITY COUNCIL AGENDA ITEM NO. 6

Meeting Date: March 11, 2008

Subject/Title: Adopt a Resolution approving and authorizing the City Manager or designee to execute a Professional Services Agreement with LPA, Inc. for the preparation of design and construction documents for City Park, CIP Project No. 352-52406, in an amount not to exceed $204,000, plus a 10% contingency of $20,400, for a total of $224,400.

Prepared by: Gail Leech, Management Analyst

Submitted by: Craig Bronzan, Director of Parks and Recreation/Karen Chew, Assistant City Manager


RECOMMENDATION
Adopt a Resolution approving and authorizing the City Manager or designee to execute a Professional Services Agreement with LPA, Inc. for the preparation of design and construction documents for City Park, CIP Project No. 352-52406, in an amount not to exceed $204,000, plus a 10% contingency of $20,400, for a total of $224,400.

PREVIOUS ACTION
In April 2006, Abey Arnold was asked to submit a proposal to participate in design work and community workshop efforts associated with the Downtown Brentwood 2010, inclusive of the redesign of City Park.

On June 12, 2007, by Resolution 2007-126, City Council adopted the Negative Declaration and the 2007/08 – 2011/12 Capital Improvement Program.

On August 14, 2007, by Resolution 2007-190, City Council adopted the Civic Center Master Site Plan which includes City Park.

On August 28, 2007, by Resolution 2007-195, City Council approved a Professional Services Agreement with Abey Arnold Associates for the preparation of design and construction documents for City Park.

BACKGROUND
With City Council authorization on October 23, 2001, staff entered into an agreement with Abey Arnold Associates to hold two community meetings and gather community and user input on the types of improvements/renovations that were needed at City Park. A conceptual master plan and estimates of probable costs were developed based on that initial community input. A conceptual master plan was developed and presented to the Park and Recreation Commission on April 25, 2002 and was accepted as the initial concept design.

After the Park and Recreation Commission approval, the overall project was put on hold to coordinate with the development of the Downtown Specific Plan and the Downtown Parking Study. As these studies were completed, the Downtown Brentwood 2010 design project began and Civic Center Master Site Plan Concept was underway. The City Park concept plan was still waiting for additional input as it relates to the overall Civic Center.

In July 2007, staff held two community workshops that were intended to solidify the "vision" for the future of the downtown, including the redesign and restoration of City Park. The design concepts and program elements that were defined at these workshops will be incorporated into the City Park redesign, which will occur immediately following the construction of the new Civic Center facilities. City Park will be redesigned utilizing the new space plan to the most functional, efficient and user-friendly degree.

In August 2007, Abey Arnold Associates was selected to prepare the design for City Park. After some initial designs were developed, it was determined that limits of work were difficult to differentiate between architect firms, due to the Civic Center Plaza and arcade spaces spilling into City Park. Therefore, it was determined that the design of the City Park design be transferred to the Civic Center architects, LPA, Inc., in order to ensure design continuity and consistency throughout the entire center.

FISCAL IMPACT
The contract with Abey Arnold Associates for landscape and design services for City Park has been terminated and the corresponding purchase order has been closed. The fiscal impact of this agreement is $204,000, plus a 10% contingency of $20,400, for a total amount of $224,400. The funds for this work are included in the adopted 2007/08-2011/12 Capital Improvement Program, which includes the City Park, CIP Project No. 352-52406.

Attachments:
Resolution
LPA, Inc. Professional Services Agreement
Exhibit A – Scope of Services



RESOLUTION NO.

A RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH LPA, INC. FOR THE PREPARATION OF DESIGN AND CONSTRUCTION DOCUMENTS FOR CITY PARK, CIP PROJECT NO. 352-52406, IN AN AMOUNT NOT TO EXCEED $204,000, PLUS A 10% CONTINGENCY OF $20,400, FOR A TOTAL AMOUNT OF $224,400.

WHEREAS, in April 2006, Abey Arnold was asked to submit a proposal to participate in design work and community workshop efforts associated with the City Park Master Plan; and

WHEREAS, on June 12, 2007, by Resolution 2007-126, City Council adopted the Negative Declaration and the 2007/08 – 2011/12 Capital Improvement Program; and

WHEREAS, on August 14, 2007, by Resolution 2007-190, City Council adopted the Civic Center Master Site Plan which includes City Park; and

WHEREAS, on August 28, 2007, by Resolution 2007-195, City Council approved a Professional Services Agreement with Abey Arnold Associates for the preparation of design and construction documents for City Park; and

WHEREAS, through staff planning sessions and community outreach meetings, the scope of the new City Hall project has been amended to accurately reflect the needs of the community to lay the foundation for the future Downtown Brentwood; and

WHEREAS, it was determined that limits of work were difficult to differentiate between architect firms, due to the Civic Center Plaza and arcade spaces spilling into City Park. Therefore, it was recommended that the design of the City Park be transferred to the Civic Center architects, LPA, Inc., in order to ensure design continuity and consistency throughout the entire center.

WHEREAS, the City Park project is included in the 2007/08 – 2011/12 CIP Budget; and

WHEREAS, staff is seeking City Council approval for a Professional Services Agreement with LPA, Inc. for $204,000, plus a 10% contingency of $20,400, for a total amount of $224,400, for the preparation of design and construction documents for City Park, CIP Project No. 352-52406.

NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Brentwood hereby authorizes the City Manager or designee to execute a Professional Services Agreement with LPA, Inc. for the preparation of design and construction documents for City Park, CIP Project No. 352-52406, in an amount not to exceed $204,000, plus a 10% contingency of $20,400, for a total of $224,400.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 11th day of March 2008 by the following vote:


 
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