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CITY COUNCIL AGENDA ITEM NO. 4


Meeting Date: March 11, 2008

Subject/Title: Adopt a Resolution accepting the work performed by Ghilotti Bros., Inc. for the Brentwood Boulevard Widening – Central, CIP Project No. 336-31490, and directing the City Clerk to file a Notice of Completion with the County Recorder.

Prepared by: Anthony Salam, CIP Engineering Manager

Submitted by: Bailey Grewal, Director of Public Works/City Engineer


RECOMMENDATION
Adopt a Resolution accepting the work performed by Ghilotti Bros., Inc. for the Brentwood Boulevard Widening – Central, CIP Project No. 336-31490, and directing the City Clerk to file a Notice of Completion with the County Recorder.

PREVIOUS ACTION
On June 12, 2007, by Resolution No. 2007-126, City Council adopted the City’s 2007/08 – 2011/12 Capital Improvement Program (“CIP”), which included the Brentwood Boulevard Widening – Central, CIP Project No. 336-31490.

On June 12, 2007, by Resolution No. 2007-118, City Council approved and authorized the City Manager to execute a construction contract and necessary documents for the Brentwood Boulevard Widening - Central, CIP Project No. 336-31490, with Ghilotti Bros., Inc. in the amount of $1,041,383.75, plus a 5% contingency of $52,069.19, for a total amount of $1,093,452.94.

BACKGROUND
The Brentwood Boulevard Widening – Central Project is located on Brentwood Boulevard between Central Boulevard and Village Drive. The project widened this portion of the road from two lanes to four lanes to improve traffic circulation. The project constructed curb and gutter, sidewalk, pavement widening, street lighting, traffic signal modifications and traffic signal interconnect conduit.

The project was constructed in stages with curb and gutter, sidewalks and pavement widening on the west side of the street as the first stage. With the completion of improvements on the west side, traffic lanes were moved to the new pavement to allow construction and widening on the east side of the street. The project involved a considerable amount of coordination with the contractor and the businesses along the frontage of the improvement area to maintain access to private driveways. The contractor was successful in accommodating the needs of the businesses during the project construction.

Close coordination with Caltrans was also required for project construction on the State Highway, and for the traffic signal modifications at the Brentwood Boulevard intersection at Central Boulevard / Sycamore Avenue. The traffic signal system now provides separate left turn movements for the Central Boulevard and Sycamore Avenue approaches to the intersection. Minor adjustments to the project’s plans were made during construction to meet actual field conditions and all changes and revisions were accomplished within the 5% contingency provided in the project budget. This included a change in the final paving of the project with an asphalt concrete overlay instead of the slurry seal coat provided in the original project plans. The project was completed on schedule including allowances for rain days and additional working days for extra contract work.

All the improvements are complete per the plans and specifications and Ghilotti Bros., Inc. has met its contractual obligation. Staff is making the recommendation that the work performed by Ghilotti Bros.,Inc. be accepted and the Notice of Completion be filed with the County Clerk.

FISCAL IMPACT
The project was funded by a combination of City Development Impact Fees and Redevelopment Agency Funds. The total contract amount for the work performed by Ghilotti Bros., Inc. for the Brentwood Boulevard Widening – Central, CIP Project No. 336-31490, is as follows:

City Council
Contractor Actual Amount Approved Amount

Ghilotti Bros., Inc. $1,092,227.42 $1,093,452.94

The final cost came within the City Council approved 5% contingency and was budgeted in the 2007/08 – 2011/2012 Capital Improvement Program.

Attachments:
Resolution
Notice of Completion

RESOLUTION NO.


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD ACCEPTING THE WORK PERFORMED BY GHILOTTI BROS., INC., FOR THE BRENTWOOD BOULEVARD WIDENING – CENTRAL, CIP PROJECT NO. 336-31490, AND DIRECTING THE CITY CLERK TO FILE A NOTICE OF COMPLETION WITH THE COUNTY RECORDER.


WHEREAS, on June 12, 2007, by Resolution No. 2007-126, City Council adopted the City’s 2007/08 – 2011/12 Capital Improvement Program (“CIP”), which included the Brentwood Boulevard Widening – Central, CIP Project No. 336-31490; and

WHEREAS, on June 12, 2007, by Resolution No. 2007-118, City Council approved and authorized the City Manager to execute a construction contract and necessary documents for the Brentwood Boulevard Widening - Central, CIP Project No. 336-31490, with Ghilotti Bros., Inc. in the amount of $1,041,383.75, plus a 5% contingency of $52,069.19, for a total amount of $1,093,452.94; and

WHEREAS, the project widened Brentwood Boulevard between Central Boulevard and Village Drive from two lanes to four lanes to improve traffic circulation; and

WHEREAS, this project constructed curb and gutter, sidewalk, pavement widening, street lighting, traffic signal modifications and traffic signal interconnect conduit; and

WHEREAS, all the improvements are complete per the plans and specifications and Ghilotti Bros., Inc. has met its contractual obligation.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood does hereby accept the work performed by Ghilotti Bros., Inc. for the Brentwood Boulevard Widening – Central, CIP Project No. 336-31490; and direct the City Clerk to file a Notice of Completion with the County Recorder.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 11th day of March 2008 by the following vote:




REQUESTED BY
CITY OF BRENTWOOD

WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF BRENTWOOD
150 City Park Way
BRENTWOOD, CA 94513


NOTICE OF COMPLETION


NOTICE IS HEREBY GIVEN THAT:

THE CITY OF BRENTWOOD, a general law city, in the County of Contra Costa, State of California, did, on the 12th day of June 2007, enter into an agreement with Ghilotti Bros., Inc. for the Brentwood Boulevard Widening – Central, CIP Project No. 336-31490.

The work described in the contract documents was to furnish all material, labor, and equipment necessary to widen Brentwood Boulevard from Central Boulevard / Sycamore Avenue to Village Drive in Brentwood, California

On the 11th of March 2008, said contract, as a whole was completed and the work was accepted by the City Council of the City of Brentwood.

I hereby certify under penalty of perjury that the facts set forth in the foregoing Notice of Completion are true and correct.

Executed at Brentwood, Contra Costa County, State of California, on March 11, 2008.




By: __________________________
Margaret Wimberly, CMC, City Clerk
City of Brentwood, California

 
City Administration
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