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Current Council Agenda and Past Meeting Information

March 11, 2008
CITY OF BRENTWOOD
CITY COUNCIL/REDEVELOPMENT AGENCY AGENDA
City Council Chamber, 734 Third Street, Brentwood, CA 94513

A complete packet of information is available for public review at City Hall or on our website at www.brentwoodca.gov

CLOSED SESSION
5:45 P.M.

CALL TO ORDER CITY COUNCIL
Roll Call

PUBLIC COMMENTS
At this time the public is permitted to address the Council on items that are on the Closed Session Agenda, or items not on the agenda. Persons addressing the City Council are required to limit their remarks to five (5) minutes unless an extension of time is granted by the Mayor subject to approval of the Council. Please file your name with the Mayor on the form provided at the podium. Speakers desiring answers to questions should direct it to the Council and, if relevant, the Council may direct it to the appropriate staff member.

1) City Council Closed Session pursuant to Government Code Section 54956.9(b): CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION. Case Name: One Potential Case.

2) City Council Closed Session pursuant to Government Code Section 54956.9(a): CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION. Name of case: Randy J. Mass v. City of Brentwood, et al.

ADJOURN TO CLOSED SESSION – 118 Oak Street, City Hall Conference Room

JOINT CITY COUNCIL/REDEVELOPMENT AGENCY MEETING
7:00 P.M.

RECONVENE CITY COUNCIL IN OPEN SESSION/CALL TO ORDER REDEVELOPMENT AGENCY – 734 Third Street, City Council Chamber

Pledge of Allegiance
Roll Call

REPORT ON CLOSED SESSION (If any)

PRESENTATIONS
A. Proclamation for Ernie Rodrigues in honor of his Lifetime Achievement recognition by the California Association of Park and Recreation Commissioners and Board Members. (C. Bronzan)

PUBLIC COMMENTS
At this time the public is permitted to address the City Council/Redevelopment Agency on items that are on the Consent Calendar, Requests for Future Agenda Items, or items not on the agenda. Persons addressing the City Council/Redevelopment Agency are required to limit their remarks to five (5) minutes unless an extension of time is granted by the Mayor subject to approval of the City Council/Redevelopment Agency. Please file your name with the Mayor on the form provided at the podium. Speakers desiring answers to questions should direct it to the City Council/Redevelopment Agency and, if relevant, the City Council/Redevelopment Agency may direct it to the appropriate staff member.


CONSENT CALENDAR
All matters listed on the consent calendar are considered routine in nature and will be enacted by one motion. If discussion is required, that particular item will be removed from the consent calendar and will be considered separately.

1. Approve minutes of the City Council/Redevelopment Agency meeting of February 26, 2008. (M. Wimberly)

2. Adopt a Resolution approving local agricultural grants in the amount of $30,604 from the City’s Agricultural Enterprise Grant Program as recommended by the Agricultural Enterprise Committee. (H. Sword/L. Maurer)

3. Adopt a Resolution amending the City of Brentwood Council/Administrative Policy No. 90-3 (Wellness Policy) to add Section 20 related to the benefits of play opportunities. (P. Scherff/S. Barry)

4. Adopt a Resolution accepting the work performed by Ghilotti Bros., Inc. for the Brentwood Boulevard Widening – Central, CIP Project No. 336-31490, and directing the City Clerk to file a Notice of Completion with the County Recorder. (B. Grewal/A. Salam)

5. Adopt a Resolution approving and authorizing the City Manager or designee to execute a Professional Services Agreement with LPA, Inc. for design services in connection with the work referred to as LEED Services (Leadership in Energy and Environmental Design) / Sustainable Design for the Civic Center projects in an amount not to exceed $60,000, plus a 10% contingency of $6,000, for a total of $66,000. (K. Chew/G. Leech)

6. Adopt a Resolution approving and authorizing the City Manager or designee to execute a Professional Services Agreement with LPA, Inc. for the preparation of design and construction documents for City Park, CIP Project No. 352-52406, in an amount not to exceed $204,000, plus a 10% contingency of $20,400, for a total of $224,400. (C. Bronzan/K. Chew/G. Leech)

7. Adopt a Resolution approving and authorizing the City Manager or designee to execute a Professional Services Agreement with Client First LLC. for the preparation and design of construction documents of Information Technology Systems, Information Systems Infrastructure Project Management, Wireless System selection, and Information Systems Move Planning related to the Civic Center Projects in an amount not to exceed $182,755. (P. Ehler/J. Malberg)

8. Adopt a Resolution adopting the Cash Handling Policy No. (City Council/Administrative Policy No. 10-14). (P. Ehler/J. Malberg)

9. Adopt a Resolution approving the Youth Commission Scholarship Application and criteria which awards four high school seniors who have met scholarship requirements each with a $750 scholarship. (C. Bronzan/P. Scherff/B. Gary)

10. Adopt a Resolution approving changing the name of the Senior Adult Education Center CIP project # 522-52280 to the Brentwood Senior Activity Center as recommended by the Park and Recreation Commission. (C. Bronzan/P. Scherff)

11. Adopt a Resolution approving the closure of parking lots and streets for the use of City-owned property for the staging of the 11th Annual Spring to Life Fun Run and Walk sponsored by the City of Brentwood Parks and Recreation Department on April 26, 2008. (C. Bronzan/P. Scherff/B. Gary)

12. Adopt a Resolution approving the classification description and salary range for Senior Community Development Analyst and repeal the classification descriptions and salary ranges for Senior Housing Analyst and Housing Manager. (K. Chew/P. Standley)

13. Adopt a Resolution authorizing City Staff and RGM and Associates to negotiate contracts for Bid Package #5 – Structural Steel and Bid Package #18 – Kitchen for Senior Adult Education Center CIP No. 522-52280 and Aquatic Complex/Concession Stand CIP No. 522-52300 (Group C). (C. Bronzan/P. Scherff)

14. Adopt a Resolution approving and authorizing the City Manager or her designee to execute Amendment No. One to Amend the Agreement for Plan Review Services with CSG Consultants to provide additional plan check services in the amount of $50,000, for a total not to exceed $100,000 for the 2007-2008 fiscal year. (H. Sword/L. Kidwell)

15. Adopt a Resolution accepting EBMUD Mokelumne Aqueduct Right of Way improvements for Subdivision No. 8788, S & S Farms, located on the north side of Grant Street from the Union Pacific Railroad Right of Way to Cesar Chavez Road; not including future Adams Street extension or the O’Hara Avenue extension pieces, by Brentwood Sand Creek Partners, LLC. (C. Bronzan/K. De Silva)

16. Adopt a Resolution approving and authorizing the City Manager or designee to execute an Assignment Agreement with Richmond American Homes of California, Inc., and Steeplechase Brentwood, LLC to assign the Reimbursement Agreement for costs associated with Master Plan Facility Improvements constructed as a part of Tentative Subdivision Map No. 8674, located at the northwest corner of Lone Tree Way and O’Hara Avenue. (B. Grewal/D. Galey)

17. Adopt a Resolution making the necessary findings and determination in accordance with Health and Safety Code Section 33445 for the financing of the Downtown Infrastructure Project, CIP No. 562-56382, by the Brentwood Redevelopment Agency in the amount of $256,210. (H. Sword/D. Kwong)

Redevelopment Agency Consent Items:

18. Adopt a Resolution making findings and determinations in accordance with Health and Safety Code Section 33445 and authorizing the Agency Treasurer to appropriate funds from the Redevelopment Agency of the City of Brentwood Tax Allocation Bonds, Series 2001, to Downtown Infrastructure Project, CIP No. 562-56382, in an amount not to exceed $256,210. (H. Sword/D. Kwong)

19. Approve the following warrants from Warrant lists dated February 13, 2008 and February 20, 2008. (P. Ehler/L. Schelbert)


OLD BUSINESS

20. Adopt a Resolution approving and authorizing the City Manager or designee to execute an Agreement with the Keller Canyon Landfill Company for Solid Waste, Green Waste and Recyclable Materials Transport, Processing and Disposal Services and a Guaranty Agreement with Allied Waste Services of North America, LLC; and directing the City Clerk to record a Notice of Determination with the County Recorder.

INFORMATIONAL REPORTS FROM COUNCIL MEMBERS, SUBCOMMITTEES AND LIAISONS: This portion of the agenda is to provide an opportunity for Council Members to report on attendance at events, subcommittee meetings, and entities on which the Council Member has been appointed as a liaison.

REQUEST FOR FUTURE AGENDA ITEMS:

I COUNCIL MEMBER REQUESTED ITEM(S) Council may have a brief discussion of the requested item and upon concurrence by the majority of the membership of the City Council present that staff time and City resources be spent on an item, it shall be scheduled for a future meeting. The Council will take no other action on the listed items. Council concurrence that staff time or City resources be spent on an item does not signify approval of a particular item, just that the Council wishes to have it studied further and the Council may, at a future time, decide not to pursue the item further.

A) Mayor Taylor requested a resolution or proclamation to the Contra Costa County Board of Supervisors opposing any prison in East County.

II NEW REQUESTS (Council Members wishing to have an agenda item placed on a future agenda shall make a request under this section of the agenda. These items will be included on the agenda for the next Council meeting).

ADJOURNMENT

NOTICE
In compliance with the Americans with Disabilities Act, the meeting room is wheelchair accessible and disabled parking is available at the City Hall Parking lot. If you are a person with a disability and you need disability-related modifications or accommodations to participate in this meeting, please contact the City Clerk’s Office at (925) 516-5440 or fax (925) 516-5441. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. {28 CFR 35.102-35, 104 ADA Title II}

POSTING STATEMENT
On March 6, 2008, a true and correct copy of this agenda was posted on the City Hall Bulletin Board, outside City Hall, 150 City Park Way, Brentwood, CA 94513 and at our website www.brentwoodca.gov
 
City Administration
City of Brentwood City Council
150 City Park Way
Brentwood, CA 94513
(925) 516-5440
Fax (925) 516-5441
E-mail allcouncil@brentwoodca.gov