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Current Council Agenda and Past Meeting Information

AGENDA ITEM 13

Meeting Date: January 22, 2008

Subject/Title: Review Council committee scope and assignments make appointments as appropriate.

Submitted by: Margaret Wimberly, City Clerk

Approved by: Karen Chew, Assistant City Manager

RECOMMENDATION
Review Council committee scope and assignments and make appointments as appropriate.

BACKGROUND

A summary of the assignments is attached for review. Along with reviewing Council assignments, the Council may, this evening, approve appointments as appropriate.

FISCAL IMPACT
None.

PREVIOUS ACTION
None.

Attachments:
Summary of Council Assignments

CITY OF BRENTWOOD
2007/08 CITY COUNCIL ASSIGNMENTS

CITY COUNCIL/RDA STANDING SUBCOMMITTEES

* AGRICULTURAL ENTERPRISE COMMITTEE Brockman/Stonebarger
* NEIGHBORHOOD IMPROVEMENT COMMITTEE Becnel/Richey
* LAND USE AND DEVELOPMENT COMMITTEE Becnel/Brockman (alternate Mayor Taylor)

AD HOC COMMITTEES
AMERICAN AVENUE TASK FORCE Becnel/Stonebarger
SEWER & WATER RATE STUDY Becnel/Stonebarger
VINEYARDS PROJECT Brockman/Taylor
AGRICULTURAL MITIGATION ORDINANCE/POLICY SUBCOMMITTEE Brockman/Stonebarger
OTHER POST EMPLOYMENT BENEFITS (OPEB)

COUNTY, REGIONAL & OTHER COMMITTEES
ABAG Taylor (alternate Stonebarger)
EAST CONTRA COSTA COUNTY HABITAT CONSERVANCY BOARD Richey (alternate Stonebarger)
ARTS COMMISSION LIAISON Taylor/Stonebarger
BRENTWOOD ADVISORY NEIGHBORHOOD COMMITTEE (BANC) LIAISON Richey
AIRPORT LAND USE COMMISSION (Mayors Conference Appointment) Brockman
* DELTA SIX Taylor
LEAGUE OF CALIFORNIA CITIES (East Bay Division) Taylor
POLICE ACTIVITIES LEAGUE (PAL) LIAISON Becnel
* SCHOOL INTER-AGENCY Taylor /Stonebarger
TRANSPLAN, BART, BYPASS AUTHORITY & ECCRFFA Taylor (alternate Becnel)
VASCO ROAD TASK FORCE ……………………………………………………………………………......... Taylor/Brockman
* = Subject to Brown Act

COMMITTEE DESCRIPTIONS

COMMITTEE DESCRIPTION APPOINTEE(S)
NEIGHBORHOOD IMPROVEMENT
COMMITTEE A standing subcommittee of the City Council comprised of two Council Members holding regular monthly meetings. This committee researches and evaluates policies and programs to improve Brentwood’s neighborhoods. “Improvement” is broadly defined to include public safety, property improvements, such as property maintenance, code enforcement, and street trees; as well as behavior which may affect other residents, such as barking dogs.

For example, if there are significant complaints about barking dogs, the Committee could consider whether or not to recommend to the Council that further review be done to evaluate the effectiveness of the City’s Animal Control contract.

Liaison to Brentwood Advisory Neighborhood Committee: One member of this committee shall also serve as the Council’s liaison to the BANC committee with the goal of facilitating communication between BANC and the Council’s Neighborhood Improvement Committee. The work of the committee is to make recommendations to the full Council and to receive direction from the Council. The work of this committee may involve significant commitment of City resources, including staff, legal work and budget.

The committee works with staff to prepare a prioritized work plan to present to the City Council. This committee’s work effort involves staff from several departments. The coordinator of the staff support for this committee is Karen Chew, Assistant City Manager. Regular Monthly meetings date/time/location TBD
Becnel/Richey
LAND USE AND DEVELOPMENT
COMMITTEE
This Committee is comprised of two voting members of the City Council and two advisory members of the Planning Commission. This committee serves as a policy, implementation and review board for items directly related to land use and development within the City of Brentwood. Topics and areas of focus include: Housing, Economic Development, Redevelopment, General Plan, Zoning, Urban Limit Line, and Development Review Process.

In addition to the above outlined topics and areas, this committee’s purview includes the review of special projects , those that likely could be high profile/potentially volatile projects, as well as those having City or Agency participation, such as development subsidies.

For example, if a developer has requested that the Redevelopment Agency contribute to a project in the Downtown, the Committee could consider whether or not to recommend to the Agency Board whether they believe that the contribution will further advance the Agency’s efforts. Regular, Bi-Monthly – First and Third Thursdays at 8:30 a.m.
Becnel/Brockman
AMERICAN AVENUE TASK FORCE The Task Force consists of representatives from Contra Costa County, Liberty Union High School District, Brentwood Union School District and City staff, along with parent representatives, to improve the situation on American Avenue Becnel/Stonebarger
SEWER & WATER RATE STUDY This ad-hoc committee meets to discuss the Sewer & Water Rate Study once it is undertaken
Becnel/Stonebarger
AGRICULTURAL ENTERPRISE COMMITTEE (STANDING AND AD-HOC) There are two committees dealing with Agricultural Enterprise.

The first is a standing committee comprised of two Council Members. This committee serves as a policy, implementation and review board for items directly related to agricultural enterprise within the City and along the City’s boundaries in the County’s Agricultural Core. The scope of this committee is broadly defined to include: development of policies and procedures relating to the implementation of the City’s program marketing programs, and property or easement acquisition and implementation.

For example, the Committee could recommend to the City Council the approval of a conservation easement on a property outside of Brentwood’s city limits, or could recommend the adoption of a marketing program aimed help area famers. The full Council may also provide direction to the committee.

This committee’s work effort involves staff primarily from the Community Development Department, the department currently overseeing the Agricultural Enterprise Program. The coordinator of the staff support for this committee is Howard Sword, Director of Community Development and Linda Maurer, Economic Development Manager. Meetings to occur monthly, the First and Third Tuesdays at 1:30 p.m., unless otherwise noted.

The second is an ad-hoc committee comprised of the same two Council members. This committee serves as a policy and review board on matters relating to the update of the City’s Agricultural Preservation Ordinance.

This committee’s work effort involves staff primarily from the Community Development Department, the department currently overseeing the Agricultural Enterprise Program. The coordinator of the staff support for this committee is Howard Sword, Director of Community Development and Linda Maurer, Economic Development Manager. Meetings occur as needed.
Brockman/Stonebarger
VINEYARDS PROJECT The Vineyards Project is an ad-hoc committee comprised of two Council Members. The committee meets monthly, as needed (scheduled time). This committee serves as a policy, implementation and review board for items directly related to The Vineyards at Marsh Creek project. The Vineyards is a complex and multi-faceted project that requires additional attention by both the staff and the City Council.

The scope of this committee is inclusive of many aspects of this very large project, including but not limited to: development of the City’s project (event center) , revisions to the Vineyards Development Agreement, development of Pioneer Square (the Village Center), miscellaneous, ongoing policy issues related to the project.

For example, this Committee could consider the development proposals for the Event Center and Winery parcels and make a recommendation to the full Council on the selection of the partner for these projects.

The work of the committee is to provide City staff with policy direction and make recommendations to the full Council. The full Council may also provide direction to the committee.

This committee’s work effort involves staff primarily from the Community Development Department with support from Public Works, as well as the Parks and Recreation Department, as it relates to the development of the City’s Vineyards Project. The coordinator of the staff support for this committee is Howard Sword, Director of Community Development and Linda Maurer, Economic Development Manager. Meetings to occur monthly, as needed (scheduled time TBD).
Brockman/Taylor
ASSOCIATION OF BAY AREA GOVERNMENTS (ABAG) ABAG is the official comprehensive planning agency for the San Francisco Bay region. ABAG's mission is to strengthen cooperation and coordination among local governments. In doing so, ABAG addresses social, environmental, and economic issues that transcend local borders. Meeting times vary ABAG Bylaws state that "The mayor or member of the governing body of each Member city and the chairperson of the board of supervisors or member of the governing body of each Member county, or their respective alternates, shall be delegates to the General Assembly."

Taylor (alternate Stonebarger)
OTHER POST EMPLOYMENT BENEFITS
EAST CONTRA COSTA COUNTY HABITAT CONSERVANCY BOARD A City Council representative and alternate represent the City on the Habitat Conservancy Governing Board. The Governing Board will need to meet to officially request State and federal permits through the HCP/NCCP. The Governing Board will administer the Joint Exercise of Powers Agreement. The Board duties include review and approval of the Conservancy budget, adoption of by-laws, and oversight and appointment of Conservancy officers and employees.
Richey (alternate Stonebarger)
ARTS COMMISSION LIAISON The Arts Commission liaison attends monthly commission meetings, works with the Commission Executive Committee as needed, and serves on the Public Art Subcommittee that makes recommendations to City Council on all public art projects. May be redesigned after meeting of subcommittee
Stonebarger/Taylor
BANC LIAISON The Brentwood Advisory Neighborhood Committee is an advisory committee made up of residents from the city's 53 neighborhoods. Meetings begin at. The committee serves on special task forces to study city issues and to work on projects such as the committee's "Home of the Month" program and Christmas tree lighting held each November. The BANC Liaison should also serve on the Neighborhood Improvement Committee with the goal of facilitating communication between BANC and the Council’s Neighborhood Improvement Committee. 6:00 pm and are held on the fourth Wednesday of each month in the Council Chamber located at 734 Third Street
Richey
AIRPORT LAND USE COMMISSION To promote the orderly development of compatible land uses around each public airport in the County, in order to safeguard both the interests of the general public and the welfare of inhabitants in the area of the airport. To encourage the growth of air commerce and protect the airport from the encroachment of noncompatible land uses. (2 appointments from the 19 Contra Costa Cities) 4 year term
Brockman
DELTA SIX Mayor's of the East County Cities, these meetings are scheduled through Supervisor Glover's Office
Taylor
LEAGUE OF CALIFORNIA CITIES (EAST BAY DIVISION) This is a regional division of the League of California Cities. They meet monthly for a presentation, meeting and dinner at a location within one of the communities. Taylor
POLICE ACTIVITIES LEAGUE (PAL) LIAISON The PAL Board raises money for the Police Activities League after school program Becnel
SCHOOL INTER-AGENCY Meetings between the City, Brentwood Union School District, and Liberty Union High School District.
Taylor/Stonebarger
TRANSPORTATION RELATED MATTERS:) TRANSPLAN, BART, STATE ROUTE 4 BYPASS AUTHORITY & EAST CONTRA COSTA REGIONAL FEE AND FINANCING AUTHORITY (ECCRFFA These Committees coordinate the transportation interests of the communities in eastern Contra Costa County. 2nd Thursday evening of every month at Administrative offices, 801 Wilbur Avenue, Antioch
Taylor (alternate Becnel)
VASCO ROAD TASK FORCE Acts as a liaison between Alameda and Contra Costa Counties to ensure that the interests of the City and Residents are addressed related to safety issues on Vasco Road
Taylor/Brockman
City Administration
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