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CITY COUNCIL AGENDA ITEM NO. 7

Meeting Date: January 22, 2008

Subject/Title: Adopt a Resolution accepting the work performed by Columbia Electric, Inc. for the Brentwood Boulevard Traffic Improvements, CIP Project No. 336-31670, and the Signal Modifications and Upgrades (Brentwood Boulevard and Second Street), CIP Project No. 336-31320, and directing the City Clerk to file a Notice of Completion with the County Recorder.

Prepared by: Steve Kersevan, Traffic Engineering Manager

Submitted by: Bailey Grewal, Director of Public Works/City Engineer

RECOMMENDATION
Adopt a Resolution accepting the work performed by Columbia Electric, Inc. for the Brentwood Boulevard Traffic Improvements, CIP Project No. 336-31670, and the Signal Modifications and Upgrades (Brentwood Boulevard and Second Street), CIP Project No. 336-31320, and directing the City Clerk to file a Notice of Completion with the County Recorder.

PREVIOUS ACTION
On May 23, 2006, by Resolution No. 2006-126, City Council adopted the City’s 2006/07 – 2010/11 Capital Improvement Program, which included the Brentwood Boulevard Traffic Improvements, CIP Project No. 336-31670 and the Signal Modifications and Upgrades, CIP Project No. 336-31320.

On April 10, 2007, by Resolution No. 2007-68, City Council awarded the bid and approved and authorized the City Manager or designee to execute a Construction Contract and necessary documents with Columbia Electric, Inc., in the amount of $219,998, plus a 10% contingency, for a total amount of $241,997.80, for the Brentwood Boulevard Traffic Improvements, CIP Project No. 336-31670, and the Signal Modifications and Upgrades (Brentwood Boulevard and Second Street), CIP Project No. 336-31320, and also amended the CIP Budget Sheet for the Brentwood Boulevard Traffic Improvements, CIP Project No. 336-31670.

BACKGROUND
A section of Brentwood Boulevard, from Nancy Street to Applewood Common, had previously been widened to accommodate four lanes but had only been striped as a two lane road. This did not provide a smooth transition for traffic merging from four lanes to two lanes over Marsh Creek Bridge. Consequently, traffic would bottleneck at the intersection and drivers would illegally use the northbound right turn lane as a through lane, which raised safety concerns. The Brentwood Boulevard Traffic Improvements project has improved traffic flow through the intersection and provided a better transition from four lanes to two lanes as well as improving traffic congestion with the addition of a second southbound lane.

The traffic signal at Brentwood Boulevard and Second Street has provided exclusive left turns from Second Street onto Brentwood Boulevard by the addition of left turn arrows to the signal, which has improved safety and alleviated driver confusion; as well as the addition of audible pedestrian signals which has increased safety for the vision impaired.

All of the improvements are complete per the plans and specifications and Columbia Electric, Inc. has met its contractual obligation. Staff is respectfully requesting the acceptance of the work performed by Columbia Electric, Inc. and that the Notice of Completion be filed with the County Recorder.

FISCAL IMPACT
The total contract amount for the work performed by Columbia Electric, Inc. for the Brentwood Boulevard Traffic Improvements, CIP Project No. 336-31670, and Signal Modifications and Upgrades (Brentwood Boulevard and Second Street), CIP Project No. 336-31320, is as follows:

Columbia Electric, Inc. Actual Amount City Council Approved Amount
CIP Project No. 336-31670 $123,132.13 $167,869.90
CIP Project No. 336-31320 $ 67,389.00 $ 74,127.90
$190,521.13 $241,997.80

The work is complete and the final cost is approximately 22% under the City Council approved amount for the improvements.

Attachments:
Resolution
Notice of Completion

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD ACCEPTING THE WORK PERFORMED BY COLUMBIA ELECTRIC, INC. FOR THE BRENTWOOD BOULEVARD TRAFFIC IMPROVEMENTS, CIP PROJECT NO. 336-31670 AND THE SIGNAL MODIFICATIONS AND UPGRADES, CIP PROJECT NO. 336-31320, AND DIRECTING THE CITY CLERK TO FILE THE NOTICE OF COMPLETION WITH THE COUNTY RECORDER.

WHEREAS, on May 23, 2006, by Resolution No. 2006-126, City Council adopted the City’s 2006/07 – 2010/11 Capital Improvement Program, which included the Brentwood Boulevard Traffic Improvements, CIP Project No. 336-31670 and the Signal Modifications and Upgrades, CIP Project No. 336-31320; and

WHEREAS, on April 10, 2007, by Resolution No. 2007-68, City Council awarded the bid and approved and authorized the City Manager or designee to execute a Construction Contract and necessary documents with Columbia Electric, Inc., in the amount of $219,998, plus a 10% contingency, for a total amount of $241,997.80, for the Brentwood Boulevard Traffic Improvements, CIP Project No. 336-31670, and the Signal Modifications and Upgrades (Brentwood Boulevard and Second Street), CIP Project No. 336-31320, and also amended the CIP Budget Sheet for the Brentwood Boulevard Traffic Improvements, CIP Project No. 336-31670; and

WHEREAS, the Brentwood Boulevard Traffic Improvements project has improved traffic flow through the intersection and provided a better transition from four lanes to two lanes as well as improving traffic congestion with the addition of a second southbound lane; and

WHEREAS, the traffic signal at Brentwood Boulevard and Second Street has provided exclusive left turns from Second Street onto Brentwood Boulevard by the addition of left turn arrows to the signal, which has improved safety and alleviated driver confusion; as well as the addition of audible pedestrian signals which has increased safety for the vision impaired; and

WHEREAS, all the improvements are complete per the plans and specifications and Columbia Electric, Inc. has met its contractual obligation.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood does hereby accept the work performed by Columbia Electric, Inc. for the Brentwood Boulevard Traffic Improvements, CIP Project No. 336-31670, and the Signal Modifications and Upgrades (Brentwood Boulevard and Second Street), CIP Project No. 336-31320, and direct the City Clerk to file a Notice of Completion with the County Recorder.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting on the 22nd day of January 2008 by the following vote:

RECORDING REQUESTED BY
CITY OF BRENTWOOD

WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF BRENTWOOD
150 City Park Way
BRENTWOOD, CA 94513

NOTICE OF COMPLETION

NOTICE IS HEREBY GIVEN THAT:

THE CITY OF BRENTWOOD, a general law city, in the County of Contra Costa, State of California, did enter into an agreement on April 10, 2007, with Columbia Electric, Inc. for work performed for the Brentwood Boulevard Traffic Improvements, CIP Project No. 336-31670 and the Signal Modifications and Upgrades, CIP Project No. 336-31320.

The work described in the contract documents was to furnish all material, labor, and equipment necessary to complete said work located at the intersections of Brentwood Boulevard at Applewood Commons and Brentwood Boulevard at Second Street in Brentwood, CA 94513.

On the 22nd day of January 2008, said contract, as a whole was completed and the work was accepted by the City Council of the City of Brentwood.

I hereby certify under penalty of perjury that the facts set forth in the foregoing Notice of Completion are true and correct.

Executed at Brentwood, Contra Costa County, State of California, on January 22, 2008.

By: __________________________
Margaret Wimberly, City Clerk
City of Brentwood, California

 
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