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CITY COUNCIL AGENDA ITEM NO. 6

Meeting Date: January 22, 2008

Subject/Title: Adopt a Resolution accepting the work performed by Richard A. Heaps Electrical Contractor Inc., for the Signal Modifications and Upgrades, CIP Project No. 336-31320, and direct the City Clerk to file a Notice of Completion with the County Recorder.

Prepared by: Steve Kersevan, Traffic Engineering Manager

Submitted by: Bailey Grewal, Director of Public Works/City Engineer

RECOMMENDATION
Adopt a Resolution accepting the work performed by Richard A. Heaps, Electrical Contractor Inc., for the Signal Modifications and Upgrades, CIP Project No. 336-31320, and directing the City Clerk to file a Notice of Completion with the County Recorder.

PREVIOUS ACTION
On June 12, 2007, by Resolution No. 2007-126, City Council adopted the City’s 2007/08 – 2011/12 Capital Improvement Program (“CIP”), which included the Signal Modifications and Upgrades, CIP Project No. 336-31320.

On September 11, 2007, by Resolution No. 2007-201, City Council approved and authorized the City Manager to execute a Construction Contract and necessary documents for the Signal Modifications and Upgrades, CIP Project No. 336-31320, to Richard A. Heaps Electrical Contractor, Inc., in the amount of $53,625, plus a 10% contingency of $5,362.50, for a total amount of $58,987.50.

BACKGROUND
This project installed battery back-up units at eight (8) existing traffic signals in order to provide power during loss of electrical power from PG&E. With the installation of batteries at these eight (8) locations (Minnesota Avenue/Balfour Road, San Jose Avenue/Fairview Avenue, Sand Creek Road/Fairview Avenue, Balfour Road/Summerset Drive, Sand Creek Road/Minnesota Avenue, Lone Tree Way/Winco, Balfour Road/Walnut Boulevard and Sunset Road/Elkins Way), all the signals in the City will have the battery back-up system (with exception of signals on Brentwood Boulevard, which are owned by the State Department of Transportation). The battery back-up systems are necessary to ensure circulation at the signalized intersections and will improve safety to motorists and pedestrians during electrical power loss.

All the improvements are complete per the plans and specifications and Richard A. Heaps Electrical Contractor, Inc. has met its contractual obligation. Staff is making the recommendation that the work performed by Richard A. Heaps Electrical Contractor, Inc. be accepted and the Notice of Completion be filed with the County Clerk.

FISCAL IMPACT
The total contract amount for the work performed by Richard A. Heaps, Electrical Contractor, Inc. for the Signal Modifications and Upgrades, CIP Project No. 336-31320 is as follows:

City Council
Contractor Actual Amount Approved Amount

Richard A. Heaps, Electrical Contractor, Inc. $52,931.00 $58,987.50

The final cost is within the City Council approved amount of $58,987.50, which was budgeted in the 2007/08 – 2011/2012 Capital Improvement Program.

Attachments:
Resolution
Notice of Completion

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD ACCEPTING THE WORK PERFORMED BY RICHARD A HEAPS ELECTRICAL CONTRACTORS, INC., FOR THE SIGNAL MODIFICATIONS AND UPGRADES, CIP PROJECT NO. 336-31320, AND DIRECTING THE CITY CLERK TO FILE A NOTICE OF COMPLETION WITH THE COUNTY RECORDER.

WHEREAS, on June 12, 2007, by Resolution No. 2007-126, City Council adopted the City’s 2007/08 – 2011/12 Capital Improvement Program (“CIP”), which included the Signal Modifications and Upgrades, CIP Project No. 336-31320; and

WHEREAS, on September 11, 2007, by Resolution No. 2007-201, City Council approved and authorized the City Manager to execute a Construction Contract and necessary documents for the Signal Modifications and Upgrades, CIP Project No. 336-31320, to Richard A. Heaps Electrical Contractor, Inc., in the amount of $53,625, plus a 10% contingency of $5,362.50, for a total amount of $58,987.50; and

WHEREAS, on November 12, 2007, a Notice to Proceed was given to Richard A. Heaps Electrical Contractor Inc.; and

WHEREAS, on December 19, 2007, the contractor completed all punchlist items for the Signal Modifications and Upgrades, CIP Project No. 336-31320.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood does hereby accept the work performed by Richard A. Heaps Electrical Contractor Inc., for the Signal Modifications and Upgrades, CIP Project No. 336-31320, and direct the City Clerk to file a Notice of Completion with the County Recorder.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 22nd day of January 2008 by the following vote:

REQUESTED BY
CITY OF BRENTWOOD

WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF BRENTWOOD
150 City Park Way
BRENTWOOD, CA 94513

NOTICE OF COMPLETION

NOTICE IS HEREBY GIVEN THAT:

THE CITY OF BRENTWOOD, a general law city, in the County of Contra Costa, State of California, did, on the 11th day of September 2007, enter into an agreement with Richard A. Heaps Electrical Contractor, Inc., for the Signal Modifications and Upgrades, CIP Project No. 336-31320.

The work described in the contract documents was to furnish all material, labor, and equipment necessary to install battery back-up units at the following eight locations in Brentwood, California:

Minnesota Avenue/Balfour Road San Jose Avenue/Fairview Avenue
Sand Creek Road/Fairview Avenue Balfour Road/Summerset Drive
Sand Creek Road/Minnesota Avenue Lone Tree Way/Winco
Balfour Road/Walnut Boulevard Sunset Road/Elkins Way)

On the 22nd of January 2008, said contract, as a whole was completed and the work was accepted by the City Council of the City of Brentwood.

I hereby certify under penalty of perjury that the facts set forth in the foregoing Notice of Completion are true and correct.

Executed at Brentwood, Contra Costa County, State of California, on January 22, 2008.

By: __________________________
Margaret Wimberly, CMC, City Clerk
City of Brentwood, California

 
City Administration
City of Brentwood City Council
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Brentwood, CA 94513
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