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Current Council Agenda and Past Meeting Information

CITY COUNCIL AGENDA ITEM NO. 7

Meeting Date: January 8, 2008

Subject/Title: Adopt a Resolution approving and authorizing participation in the 2008 Regional High-Efficiency Clothes Washer Rebate Program in collaboration with other water agencies and Pacific Gas and Electric Company in the amount of $34,725, and authorizing the City Manager or her designee to execute and submit all necessary documents to participate in the Regional High-Efficiency Washing Machine Rebate Program (HEW).

Prepared by: Diana Williford, Water Conservation Specialist
Chris Ehlers, Deputy Director of Public Works

Submitted by: Bailey Grewal, Director of Public Works/City Engineer

RECOMMENDATION
Adopt a Resolution approving and authorizing participation in the 2008 Regional High-Efficiency Clothes Washer Rebate Program in collaboration with other water agencies and Pacific Gas and Electric Company (PG&E) in the amount of $34,725, and authorizing the City Manager or her designee to execute and submit all necessary documents to participate in the Regional High-Efficiency Washing Machine Rebate Program (HEW).

PREVIOUS ACTION
On May 11, 1999, by Resolution No. 99-118, City Council authorized the City Manager to sign the California Urban Water Conservation Council’s Memorandum of Understanding Regarding Urban Water Conservation.

On March 27, 2007, by Resolution No. 2007-53, City Council approved the participation in a regional grant application to the Department of Water Resources in anticipation of an ongoing High-Efficiency Washing Machine Rebate Program.

On April 24, 2007, by Resolution No. 2007-72, City Council adopted the amendments to the 2005 Urban Water Management Plan.

BACKGROUND
High-Efficiency washer rebate programs are one of the Best Management Practice’s (BMP 6) of the California Urban Water Conservation Council’s (CUWCC) Memorandum of Understanding Regarding Urban Water Conservation. This Memorandum of Understanding was adopted by City Council on May 11, 1999. By implementing a continued rebate program the City is fulfilling the requirements of BMP 6.

The City’s water conservation program currently includes a high-efficiency washer machine rebate program, as well as a high-efficiency toilet rebate program, offers residential irrigation and water use surveys, is conducting a weather-based irrigation controller study, and has a high-use notification program.

The City’s 2005 Urban Water Management Plan (Plan) adopted by City Council on January 10, 2006, and amendments approved on April 24, 2007 outlines a five-year strategy regarding implementation of the Plan’s 14 BMP’s. Adopting a continued High-Efficiency Clothes Washer Rebate Program (HEW) further confirms the conservation efforts which have been previously outlined in the Memorandum of Understanding and the 2005 Urban Water Management Plan.

Upon City Council’s approval, City staff participated in a regional grant application to the Department of Water Resources (DWR) 2007 Proposition 50 Grant and was successful in receiving grant funds. This application process was in partnership with 11 other water agencies. The City’s share of this grant funding is $18,750 which will support 375 HEW rebates in Brentwood.

The 2006 HEW program which began on July 1, 2006, has resulted in approximately 250 high-efficiency washing machine rebates to Brentwood residents. This program ended on December 31, 2007. A continued HEW Rebate Program will help support a proactive approach towards the management of the City’s groundwater and surface water resources and promotes conservation, responsibility, and minimizes the burden on the area’s limited water resources.

Last winter was a dry winter state wide and this year is following the same pattern of being below average rain fall. Encouraging the responsible use of water everyday further confirms the City’s water conservation goals and sets the standard should water restrictions become necessary.

The water agencies have joined forces with PG&E in an effort to streamline and promote the HEW rebate program. PG&E will administer the 12 month program. Program administration consists of marketing and promotional items, website development and maintenance, and rebate application processing.

The grant funds allocated to the City of Brentwood total $18,750 or 1% of the $2,981,350 grant. The total cost to the City will not exceed $34,725 (up to $28,225 for rebates and up to $6,500 in administrative costs) for 375 rebates.

FISCAL IMPACT
The total fiscal impact of this program is estimated at $53,475. The City’s portion of this program is $34,725, which includes administrative costs. A total of $18,750 is in grant funds from DWR. The expenditure is included in the 2008/09 Water Enterprise Operating Budget. This is a one-time cost for the 2008 Regional HEW Rebate Program. Depending upon the interest and success of these HEW rebate programs, staff may request future City Council approvals to either continue this program and or submit applications for additional grant funding.

Attachments:
• Resolution

RESOLUTION NO.

ADOPT A RESOLUTION APPROVING AND AUTHORIZING PARTICIPATION IN THE 2008 REGIONAL HIGH-EFFICIENCY CLOTHES WASHER REBATE PROGRAM IN COLLABORATION WITH OTHER WATER AGENCIES AND PACIFIC GAS AND ELECTRIC COMPANY IN THE AMOUNT OF $34,725, AND AUTHORIZING THE CITY MANAGER OR HER DESIGNEE TO EXECUTE AND SUBMIT ALL NECESSARY DOCUMENTS TO PARTICIPATE IN THE REGIONAL HIGH-EFFICIENCY WASHING MACHINE REBATE PROGRAM (HEW).

WHEREAS, on May 11, 1999, by Resolution No. 99-118, City Council authorized the City Manager to sign the California Urban Water Conservation Council’s Memorandum of Understanding Regarding Urban Water Conservation; and

WHEREAS, on March 27, 2007, by Resolution No. 2007-53, City Council approved the participation in the 2007 DWR Proposition 50 Grant application; and

WHEREAS, On April 24, 2007, by Resolution No. 2007-72, City Council adopted the amendments to the 2005 Urban Water Management Plan; and

WHEREAS, the 2005 Urban Water Management Plan outlines a five-year strategy regarding implementation of the Plan’s 14 BMP’s. Adopting a High-Efficiency Clothes Washer Rebate Program (HEW) further confirms the conservation efforts which have been previously outlined in the Memorandum of Understanding and the 2005 Urban Water Management Plan; and
WHEREAS, a continued regional High-Efficiency Washer Rebate Program will help support a proactive approach towards the management of the City’s groundwater and promotes conservation and minimizes the burden on the area’s limited water resources; and

WHEREAS, the City of Brentwood would like to partner with other water agencies and PG&E for the 2008 HEW Rebate program; and

WHEREAS, rebate program funds are included in the 2008/09 Water Enterprise Operating Budget.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood does hereby approve and authorize participation in the 2008 Regional High-Efficiency Clothes Washer Rebate Program in collaboration with other water agencies and Pacific Gas and Electric Company (PG&E) in the amount of $34,725, and authorize the City Manager or her designee to execute and submit all necessary documents to participate in the Regional High-Efficiency Washing Machine Rebate Program (HEW).

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 8th day of January 2008 by the following vote:

 
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