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CITY COUNCIL AGENDA ITEM NO. 22

Meeting Date: December 11, 2007

Subject/Title: Adopt a Resolution approving and authorizing the City Manager or designee to execute Amendment No. Three to the Agreement for Inspection Services with PB Americas, Inc. (formerly Parsons Brinckerhoff Construction Services, Inc.) to increase the contract amount by $45,000, plus a 10% contingency of $4,500, for a total increase of $49,500, for construction inspection and other related services.

Prepared by: Anthony Salam, CIP Engineering Manager

Submitted by: Bailey Grewal, Director of Public Works/City Engineer

RECOMMENDATION
Adopt a Resolution approving and authorizing the City Manager or designee to execute Amendment No. Three to the Agreement for Inspection Services with PB Americas, Inc. (formerly Parsons Brinckerhoff Construction Services, Inc.) to increase the contract amount by $45,000, plus a 10% contingency of $4,500, for a total increase of $49,500, for construction inspection and other related services.

PREVIOUS ACTION
On September 21, 2005, a Professional Services Agreement for Construction Inspection Services was executed with Parsons Brinckerhoff Construction Services, Inc. in the amount of $40,000.

On November 8, 2005, by Resolution No. 2005-264, the City Manager executed Amendment No. One to the Professional Services Agreement with Parsons Brinckerhoff Construction Services, Inc. to increase the maximum contract amount from $40,000 to $145,000.

On June 27, 2006, by Resolution No. 2006-153, the City Manager executed Amendment No. Two to the Professional Services Agreement with Parsons Brinckerhoff Construction Services, Inc. to increase the contract amount by $110,000, plus a 10% contingency, for construction inspection and other related services.

BACKGROUND
With the continuing pace of infrastructure improvements and commercial development in the City, it is of utmost importance to have appropriate inspections performed to achieve a quality product. The Construction Inspection Section within the Engineering Division of the Public Works Department had a reduction in inspection personnel; one inspector in September 2005 and one inspector in July 2007. In addition, the resignation of a Senior Associate Engineer in April 2007 has had an adverse effect on the construction management of Capital Improvement Program (“CIP”) projects within the Engineering Division.

Due to the instability of the market, these three vacancies remain unfilled at this time. The Engineering Division would like to continue utilizing the services of PB Americas, Inc. on an as-needed basis to ensure adequate coverage is available when construction management and inspection services, and other related services, are needed for general engineering projects.

Staff has been very satisfied with PB Americas, Inc.’s present and previous professional work performance; therefore, staff is making the recommendation that City Council approve Amendment No. Three to the Agreement for Inspection Services with PB Americas, Inc. (“Amendment”) for construction inspection and other related services.

FISCAL IMPACT
The amount of this Amendment is $45,000, plus a 10% contingency of $4,500, for a total amount of $49,500. With this Amendment, the Agreement total will become $300,000, plus the 10% contingency of $15,500 (the original Agreement and Amendment No. One did not include a 10% contingency) for a total of $315,500. There is sufficient money in the 2007/08 Operating Budget to accommodate any expenditures associated with this increase of $49,500.

Attachments:
Resolution
Amendment No. Three

RESOLUTION NO.


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD APPROVING AND AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE AMENDMENT NO. THREE TO THE AGREEMENT FOR INSPECTION SERVICES WITH PB AMERICAS, INC. (FORMERLY PARSONS BRINCKERHOFF CONSTRUCTION SERVICES, INC.) TO INCREASE THE CONTRACT AMOUNT BY $45,000, PLUS A 10% CONTINGENCY OF $4,500, FOR A TOTAL INCREASE OF $49,500, FOR CONSTRUCTION INSPECTION AND OTHER RELATED SERVICES.


WHEREAS, on September 21, 2005, a Professional Services Agreement for Construction Inspection Services was executed with Parsons Brinckerhoff Construction Services, Inc. in the amount of $40,000; and

WHEREAS, on November 8, 2005, by Resolution No. 2005-264, the City Manager executed Amendment No. One to the Professional Services Agreement with Parsons Brinckerhoff Construction Services, Inc. to increase the maximum contract amount from $40,000 to $145,000; and

WHEREAS, on June 27, 2006, by Resolution No. 2006-153, the City Manager executed Amendment No. Two to the Professional Services Agreement with Parsons Brinckerhoff Construction Services, Inc. to increase the contract amount by $110,000, plus a 10% contingency, for construction inspection and other related services; and

WHEREAS, due to a shortage in personnel, the Engineering Division would like to continue utilizing the services of PB Americas, Inc. on an as-needed basis to ensure adequate coverage is available when construction inspection and other related services are needed for general engineering projects; and

WHEREAS, staff has been very satisfied with PB Amercias, Inc.’s present and previous professional work performance.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Brentwood does hereby approve and authorize the City Manager or designee to execute Amendment No. Three to the Agreement for Inspection Services with PB Americas, Inc. (formerly Parsons Brinckerhoff Construction Services, Inc.) to increase the contract amount by $45,000, plus a 10% contingency of $4,500, for a total increase of $49,500, for construction inspection and other related services, and a total contract amount of $300,000.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting on the 11th day of December 2007 by the following vote:


 
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