City of Brentwood
Home PageContact Us!Back

City Administration

2010 Council Goals and Strategic Plan | City Council Members | Calendar of Events | Elections
eNotification | Sub-Committees| Pledge of Allegiance Sign Ups | Invocation Sign Up
Live Streaming Council Meeting | Streaming PC Help |
Streaming Mac Help |

Current Council Agenda and Past Meeting Information

CITY COUNCIL AGENDA ITEM NO. 41

Meeting Date: November 13, 2007

Subject/Title: Adopt a resolution which: 1) Endorses the Civic Center Conceptual Plans; 2) Endorses the City Hall and Community Center Building Plans; 3) Endorses the History Walk concept as one of the Required Art Components of the Civic Center; and 4) Directs Staff to Proceed with this Project to Design Development

Prepared by: Gail Leech, Management Analyst

Submitted by: Donna Landeros, City Manager

RECOMMENDATION
Adopt a resolution which: 1) Endorses the Civic Center Conceptual Plans; 2) Endorses the City Hall and Community Center Building Plans; 3) Endorses the History Walk concept as one of the Required Art Components of the Civic Center; and 4) Directs Staff to Proceed with this Project to Design Development.

PREVIOUS ACTION
On February 24, 2007, City Council held their annual goal setting workshop with City Staff where in they reviewed the proposed Civic Center Five Year Financing and Phasing Plan.

On April 10, 2007, the City Council endorsed the City of Brentwood Civic Center Five Year Financing and Phasing Plan in concept and authorized staff to bring the Plan components to the City Council for formal consideration as part of the 2007/08 - 2011/12 CIP Budget.

On June 12, 2007, by Resolution No. 2007-126, City Council adopted the Negative Declaration and adopted the 2007/08 - 2011/12 Capital Improvement Program.

On August 14, 2007 by Resolution 2007-190, City Council endorsed the Civic Center Master Site Plan Concept, Option 2, 2) directed Staff to Pursue Basic LEED Certification as a minimum on the Civic Center Buildings and 3) amended the Following Capital Improvement Projects to Accelerate the Project Timelines and Financing to Allow for the Construction of the Civic Center: City Park, Civic Center Plaza, the Library Relocation, New City Hall and the New Community Center.

BACKGROUND
Following City Council endorsement of the Civic Center Master Plan, staff and LPA, Inc. (Civic Center architects) have been working on the aesthetic design of the Civic buildings. During an informal brainstorming session, a suggestion was made to use the old Brentwood Hotel to serve as the architectural inspiration for the design of the buildings. Taking a cue from the City’s historic past, the design for the Brentwood Civic Center will fit comfortably into the fabric of the downtown environment. The design is also intended to aid in the vision for what Brentwood will become in the future.

Using significant historical buildings such as the Brentwood Hotel as inspiration, the Civic Center will have a familiar yet progressive look and feel. The redesigned and expanded City Park will create a dramatic foreground for the City Hall and Community Center and will provide shared use opportunities for both buildings. It is also the intent of the Civic Center design, inclusive of City Park, to create a new center for community life in Brentwood.

The Civic Center will respond to the needs of the community through a respect for history, as well as a respect for the environment. The City Council has directed staff to pursue, at a minimum, basic LEED (Leadership in Energy and Environmental Design) certification on the Civic Center buildings. A smart, sustainable design approach will also contribute to the aesthetic direction and become an educational model for generations to come. The components of this sustainable design have been identified only in theory and need to be reviewed, defined and authorized by City Council at various levels of the project.

Once the conceptual design and building floor plans are endorsed, staff will periodically update City Council on the status of the project and request approvals at various levels of design and construction. Inclusive in these updates, where applicable, will be components of the building design that may increase our LEED certification levels. Staff will provide the cost of these components, along with the return on investment, in order for Council to make an appropriate determination on the certification level.

Concurrent to designing the aesthetics for the Civic Center buildings, programming efforts have been underway and the floor plans for City Hall and the Community Center have been outlined. These floor plans were designed based on adjacencies and functionalities of staff and departments. The functions, departmental adjacencies and floor plan layouts are as follows:
City Hall
1st Floor
One Stop Permit Center, Utility Billing, Purchasing, Community Development and Public Works Inspectors, Code Enforcement, Permitting, Planning Division, Public Works Development Engineering, Traffic and Geographic Information Systems (GIS)
2nd Floor
Mayor and City Council offices, Public Works and Community Development Directors and Assistant Directors, Economic Development, Redevelopment, Housing, CIP Division, Information Systems, Grants
3rd Floor
City Administration, City Clerk, Human Resources, City Attorney, Finance
Community Center
1st Floor
250 seat banquet room with kitchen, Arts and Craft, Exercise Room, lobby with fireplace and art wall and storage
2nd Floor
Department of Parks and Recreation, break room, meeting rooms


One element of the building design currently being considered is the conceptual feature of the “History Walk”. The History Walk will consist of important dates embedded throughout the arcade, either in the flooring or in the walls, or both. In addition to showcasing highlights in Brentwood’s history, this feature also satisfies the public art requirement of the project. LPA, Inc. will be working with staff, the Historical Society and the Arts Commission to artfully tell the story of Brentwood throughout the Civic Center. Further, a community workshop will be held to ask the community what they think is important to the History Walk.

FISCAL IMPACT
There is no direct fiscal impact associated with this action. Individual contracts and/or items relating to the Civic Center will be taken to City Council on a case by case basis for consideration prior to any implementation. All expenditures associated with this project have been included in the 2007/08 – 2011/12 Capital Improvement Budget.

Attachments:
Resolution
Civic Center Conceptual Plans
New City Hall Building Plans
New Community Center Building Plans
History Walk Conceptual Plans


RESOLUTION NO.

A RESOLUTION WHICH: 1) ENDORSES THE CIVIC CENTER CONCEPTUAL PLANS, 2) ENDORSES THE CITY HALL AND COMMUNITY CENTER BUILDING PLANS, 3) ENDORSES THE HISTORY WALK CONCEPT AS THE ART COMPONENT OF THE CIVIC CENTER AND 4) DIRECTS STAFF TO PROCEED WITH THIS PROJECT TO DESIGN DEVELOPMENT

WHEREAS, on February 24, 2007, City Council held their annual goal setting workshop with City Staff where they reviewed the proposed Civic Center Five Year Financing and Phasing Plan; and

WHEREAS, on April 10, 2007, the City Council endorsed the City of Brentwood Civic Center Five Year Financing and Phasing Plan in concept and authorized staff to bring the Plan components to the City Council for formal consideration as part of the 2007/08 - 2011/12 CIP Budget; and

WHEREAS, on June 12, 2007, by Resolution No. 2007-126, City Council adopted the Negative Declaration and adopted the 2007/08 - 2011/12 Capital Improvement Program; and

WHEREAS, on August 14, 2007, by Resolution 2007-190, City Council endorsed the Civic Center Master Site Plan Concept, Option 2, 2) directed Staff to Pursue Basic LEED Certification as a minimum on the Civic Center Buildings and 3) amended the Following Capital Improvement Projects to Accelerate the Project Timelines and Financing to Allow for the Construction of the Civic Center: City Park, Civic Center Plaza, the Library Relocation, New City Hall and the New Community Center; and

WHEREAS, using significant historical buildings such as the Brentwood Hotel as inspiration, the Civic Center will have a familiar yet progressive look and feel. The redesigned and expanded City Park will create a dramatic foreground for the City Hall and Community Center and will provide shared use opportunities for both buildings. It is also the intent of the Civic Center design, inclusive of City Park, to create a new center for community life in Brentwood; and

WHEREAS, the redesigned and expanded City Park will create a dramatic foreground for the City Hall and Community Center and will provide shared use opportunities for both buildings. It is also the intent of the Civic Center design, inclusive of City Park, to create a new center for community life in Brentwood; and

WHEREAS, concurrent to designing the aesthetics for the Civic Center buildings, programming efforts have been underway and the floor plans for City Hall and the Community Center have been outlined. These floor plans were designed based on adjacencies and functionalities of staff and departments; and

WHEREAS, there is no direct fiscal impact associated with this action. Individual contracts and/or items relating to the Civic Center will be taken to City Council on a case by case basis for consideration prior to any implementation. All expenditures associated with this project have been included in the 2007/08 – 2011/12 Capital Improvement Budget; and

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood hereby:

1. Endorses the Civic Center conceptual plans; and

2. Endorses the City Hall and Community Center building plans; and

3. Endorses the History Walk concept as one of the required art components of the Civic Center; and

4. Directs staff to proceed with this project to design development.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 13th day of November 2007 by the following vote:


 
City Administration
City of Brentwood City Council
150 City Park Way
Brentwood, CA 94513
(925) 516-5440
Fax (925) 516-5441
E-mail allcouncil@brentwoodca.gov